Veterans Honor Flight of Southern Illinois - Flight Team Qualification Policy

Flight Team Qualification Policy

Last Revised: August 2, 2019

APPROVED BY THE BOARD OF DIRECTORS


Overview

Veterans Honor Flight of Southern Illinois (VHF) strives to provide the best possible experience for veterans during their trip to DC while maintaining the lowest possible overhead costs. To facilitate this, the minimum number of staff are taken on each flight. VHF recognizes for each staff member who goes, a veteran is denied a seat on that flight.

Flight Staffing

VHF staffs flights with one Bus Captain per bus, one Bus Assistant per bus, and one Nurse/Medic per bus. The VHF Board of Directors may choose to override this policy by vote on a per-flight basis.

Medic

Medics are expected to evaluate the medical needs of all veterans flying, plan for any special needs during the flight day, administer any medication required, and be prepared to react to any and all medical emergencies. Medics must be in good physical condition and able to team lift a veteran.

To serve as a Medic on a VHF flight, the individual must be a current and certified MD, DO, RN, NP, PA, Paramedic or EMT. The individual must be recommended by a previously serving Medic and approved by the Board of Directors.

The Board of Directors reserves the right to reject any Medic from serving on a flight or future flight.

Bus Assistant

Bus Assistants are expected to assist the Bus Captain with all duties for their assigned bus. The Assistant is expected to maintain the bus manifest, prepare the bus for loading at DCA and all stops throughout the day, collect and dispose of all trash at each stop, offer snacks and water to all passengers at each stop, unload wheelchairs from the baggage compartment upon arrival at a stop, fold and load wheelchairs back onto the bus prior to departing a stop, and ensure all passengers are onboard before departure from a stop.

To serve as a Bus Assistant on a VHF flight, the individual must have served as a guardian on a VHF flight no less than two (2) times, be in good physical condition and able to lift wheelchairs and team lift a veteran, have demonstrated exceptional volunteer service to VHF in multiple non-flight related activities, be recommended by a Bus Captain, and approved by the Board of Directors.

The Board of Directors reserves the right to revoke the Bus Assistant qualification.

Bus Captain

Bus Captains are in command of their respective bus. Captains are expected to ensure all veterans on their bus are experiencing the best possible trip, all guardians are serving their guardian duties as prescribed, all passengers are loaded prior to departing a stop, ensure all passengers are aware of the return time for each stop, sweep memorials for all passengers, assist Medics in watching for risks, handling any media or donation requests, communicating the day’s plan to the bus driver, and any other duties that may arise. Bus Captains must also be willing and able to remain in DC should a veteran not be able to travel home. The Bus Captain for Bus #1 is responsible for communicating the day’s itinerary to the Park Police escort and coordinating any needed changes.

To serve as a Bus Captain on a VHF Flight, the individual must be a qualified Bus Assistant and have flown in that capacity at least two (2) times, be recommended by his/her Bus Captain, and approved by the Board of Directors.

The Board of Directors reserves the right to revoke the Bus Captain qualification.

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