Associated Students of Boise State University

Executive Team Meeting

October 25th, 2021 3:30-5:00 pm

Zoom Link

Fishbowl Room in Student Involvement

1. Call to Order 3:38

2. Attendance

1. Kenneth Huston (President), Sarah Smith (Vice President), Graf Kirk (Associate Vice President Academic Affairs), Eric Kline ( Communication Officer), Samantha Mulvihill (Government Relations), Amaia Guerricabeitia (Administrative Director), Taite Griffin (Ethics Officer) Charlie Varland (Advisor), Grace Burgert (Associate Vice President of Inclusive Excellence), Kayla Magana (Associate Vice President of Funding Board)
2. Team check-in
3. Team Member of the week

1. Grace awards it to Amaia

3. Approval of Minutes

1. Minutes 10/18/2021

1. Graf Motions to fasttrack the minutes, seconded by Taite

1. Approve: 8 Deny: 0 Abstain: 0

2. Graf Motions to approve the minutes, seconded by Taite

1. Approve: 8 Deny:  0 Abstain: 0

4. Updates

1. Associate Vice President of Academic Affairs

1. Read feedback from last year and saw that officer updates can take a long time. We might want to look into shortening these up for folks/providing a PDF of them to save time. Specifically for joint meetings.

1. On a low volume week consider letting the assembly and senators give us updates themselves
2. Any ideas or comments

1. A pdf may not get read maybe just brief updates
2. Maybe screen share the pdf to get it looked at or centrally read by sarah and graf so it cuts the time down
3. Executive Officers are encouraged to attend these meetings however they are not mandatory

2. Potential in-person meetings next spring

1. Change the Joint meeting to hybrid using bishop barnwell and barnsworth
2. As long as it is covid safe
3. Online students want to be able to participate so this should be a conversation with advisors
4. Lookout is reserved for this for next spring already

2. Associate Vice President of Student Organizational Affairs

1. There were three direct grants heard last week and two on the docket for this week
2. Amount left in each account

1. Direct: $51,729.33
2. Joint: $18,025.00
3. Individual: $13,801.00

3. Administrative Director

1. Amaia will lead the IESC meeting this week

4. Government Relations Officer

1. Talking with Isaac Castellano about creating an application for ASBSU’s lobbying position.

5. Associate Vice President of Inclusive Excellence

1. BPD contract conversation: reaching out to President Tromp about future formation and parameters of Campus Security Advisory Committee

1. More answers on the contracts creation from this committee in the future
2. Ideally there would be parameters and rules for the committee in documentation before deciding on the committee members so they have an idea of their responsibilities
3. Received survey data however it was very vague and did not have a clear breakdown on the demographics. Trying to get the raw data to have a better understanding

2. ZETA meeting to help them with a presentation on DEI

1. Girisha is attending this meeting tonight

6. Communications Officer

1. Headshots was kind of a wash, the website should be getting updated over the next week.
2. Content creation and Canva building out will be the primary focus.

1. Starting on regular posts now that we have Canva

3. Any updates on senator emails?

1. No

7. Ethics Officer

1. Code Change #01 has been uploaded to the website.

1. Found issues within the website framework itself

2. OIT has informed me that the revision history of the Governing Documents webpage may have been corrupted, thus making it inaccessible. This has the impact of wiping out the records on who edited the Governing Documents when, and how. Still waiting on them to find a solution.
3. Look at past drives and try to create a record keeping framework as there is not currently a record keeping system

8. Vice President

1. Dining RFP launched on Monday.

1. Tomorrow there will be a pre proposal conference to ask questions to the committee and they will have a week to amend the RFP from this input

2. All committee chairs -- please discuss with your committee and see if you will be meeting in person or virtually. We need to cancel our event request if that space is not going to be used.

1. Should we keep the space?
2. Every committee is willing to release bishop barnwell as they have other hybrid meeting spaces

3. All agenda items for the Joint meetings will be due on the Friday before the meeting by 2pm. Anything received after 2pm will be heard in the next Joint meeting.

1. Only three meetings left for joint
2. Letting joint know they need to get their bills and legislation in

9. President

1. State Board of Education

1. Voted on consent to approve BPD Contract
2. Voted to implement student fee opt out
3. I have been added to the Policy III.K. workgroup, organized by TJ Bliss, to review a potential new policy regarding DEI in Idaho public education. It meets Nov. 2, I will provide an update following that group meeting.

1. Trying to provide a base DEI definition

2. I’ve met with Matt Niece and Julia Beard to talk about Counseling Services potentially being specifically mentioned for funding of more clinicians in the student fee allocation to health services. We will be meeting with a larger group of folks to discuss this further.

1. If there is no extra we would be potentially adding a new line item to student fees

3. Lauren Oe, Sarah, and I have briefly met to discuss and consider a small addition to student fees to support the food pantry. The thought is that a student in need may face a small buy-in fee, but will benefit immensely from the cost value of the food they may take home from the pantry made possible by the larger community chipping into it.

1. Lauren needs to be aware of the student fee conversation Kenny will contact her
2. No opt out, They would become their own auxiliary unit

4. JFAC passed the Thanksgiving Mealkit bill submitted by the Food Pantry Committee to be heard on Wednesday, October 27th.
5. Veterans Day Care-nival is looking up in terms of fighting for the contracts to be turned in-- our deadlines are REALLY tight. Looking to bring Gyro Shack in as the food vendor and the bounce house contract is already in the right hands. We only have sign shop business cards and the petting zoo to finish handling.

1. Ed Whipple's office is going to pay for bonfire barrels

6. Great job to Sarah and the Food Pantry Committee for a successful Mobile Food Pantry!

5. New Business

1. Aidan McConnehey(Chair Dean Relations Committee):Dean Relations Update
2. Motion to amend the agenda to remove Aidan by Taite, seconded by Kayla

1. Approve: 7 Deny: 0 Abstain: 0

3. Student Fee conversation

1. What to do about new guidelines

1. How to logistically enforce this?

1. Discussing whether or not they can receive funding from funding board if they opt out

2. Contact Teri and Amy as well as an ethics committee and funding board to discuss changing the financial code regarding this new policy

1. Working on the logistics of how to let the students know that if they opt out they may not be able to get funding
2. Further discussion potentially next week on this topic

1. Include the registrar's office in conversation

3. The guidelines make it opt out for funding for clubs and organizations no matter which branch is in charge of this funding

6. Old Business
7. Open Floor / Announcements

1. Kenny- Next meeting will take place in the Fishbowl Room of Student Involvement at 3:30 pm Monday, November 1st, 2021.

8. Meeting Adjourned 4:19