Valor Athletic Handbook
3350 SW 182nd Ave
Beaverton, OR 97006
phone: 503-332-6299 / fax: 503-649-8031
Table of Contents:
Purpose ……………………………………………… 3
Athletic Programs Offered…………………………. 3
Communication Guidelines………………………… 6
Code of Conduct…………………………………….. 7
Athletic Discipline Policy…………………………… 7
Academic Responsibility……………………………. 8
Eligibility Requirements…………………………….. 8
Parent Volunteer ……………………………………. 8
General Responsibility of Parent…………………… 8
Equipment Responsibility…………………………… 8
Practice & Game Schedules………………………… 9
Locker Room & Road Trip Policy………………..... 9
Transportation Policy………………………………. 9
Physical Exam……………………………………….. 9
Risk of Participation………………………………… 10
Valor Knights Booster Club…….………………….. 10
Letter Requirements………………………………… 10
Team Captains……………………………………….. 10
Financial Obligations………………..……………… 11
Directions to League Schools…………….…………. 11
Forms to be turned into Athletic Director………….. 12
Important Phone Numbers & Emails……………….. 13
OSAA Individual Eligibility Info Sheet …………….. 14
Consent to Treat / Waiver Form……………………. 15
Parent/Athlete Handbook Consent Form………….. 16
The VCSI athletic department seeks to glorify God through sports. We will strive to teach our kids to play with integrity, honesty and discipline; helping them realize that in everything they do, they represent themselves, their school, their family, and their Lord. We believe that playing sports can prepare our student-athletes with many real life skills such as learning to set goals, working hard, and coming together as a team to accomplish something greater than oneself.
In the 2018-2019 academic year, VCSI will compete in athletic contests as a Valley 10 League member of OSAA as well the Metro Christian League.
VCSI views athletics to be an integral part of our educational system. As a student-athlete, our students will know that academics are a priority, and playing sports is a privilege. This will encourage the realization of their dreams through facilitating a path that will lead to long-term success.
This handbook should answer a majority of your questions concerning our athletic program. Enclosed (and on our school website) you will find links to addresses of league schools, physical forms, and code of conduct forms. For this reason, we ask that you please keep this handbook available for reference at all times.
Athletic Programs Offered
The purpose of elementary sports is for students to develop an appreciation and enjoyment of the sport. Priorities at this level are to encourage participation and to build basic individual and team skills. Every student-athlete will be given equal opportunity to play minutes that will impact the game. Everyone should get an equal amount of participation time. The goal is to get as many elementary students involved as possible. Encouraging participation and building basic skills will strengthen the athletic program in the future.
The following are sports that we intend to offer our elementary students:
For 3rd-5th graders we offer a coed soccer program to help them get an early start on developing their skills. Soccer season lasts from the 2nd week of September thru the end of October. Games will be every Friday night at either 4 or 5pm.
The 5th grade girls will have the opportunity to play at the middle school level. Middle school volleyball is an introductory program and all girls are encouraged to join the team whether you have experience in the sport or not. Coaching emphasis will be placed on learning the game and technique to set a solid foundation. We will compete as part of the Metro Christian League West (MCLW). Practices will start early September and the season will run through October.
For our 3rd-4th graders we will compete in the Metro Christian League West. At this level we will have coed teams with running quarters. The season will run from the end of February thru spring break.
The purpose of junior high sports is for student-athletes to continue to develop enjoyment of the sport and improve basic individual and team skills. Every athlete should get the opportunity to play with minutes that will impact the game. However, playing time will not be equal. Student-athletes should be introduced to the concept that each player has a specific role on the team. The emphasis at this level should shift toward developing the most competitive team possible.
Middle School Cross Country for both boys & girls will seek a meet schedule that competes with area private schools in the Metro Christian League West. The is a Fall sport
Middle School Soccer will not be available through VCSI this year. Soccer players are encouraged to try out for the THPRD league.
For the 2018-19 school year, the middle school girls will have the opportunity to play competitive volleyball through Metro Christian League West. This will be a 5th-8th grade program, and focus will be on knowledge of the game and proper technique to build a strong foundation. The season will start early September and run through October.
For our middle school we will compete in the Metro Christian League West. We encourage both boys and girls to come out. Coaches will focus on game knowledge, technique and strengthening skills. Practices will start after Thanksgiving with games starting in January.
Track & Field
Middle School Track & Field is a great sport for student-athletes at all levels and varying abilities to be part of and have fun while competing. We will seek to put together meets with area private schools in the Metro Christian League West. Track & Field is a Spring sport running March-May
The purpose of high school sports is for student-athletes to compete in the sport by playing at a competitive yet enjoyable high level of competition. Student-Athletes should be pushed to attain the highest level possible with their God-given abilities. Varsity level players are expected to have a solid grasp of the fundamentals mentally, emotionally and physically. Coaches are encouraged to develop excellent skills related to their sport, and increase their physical condition necessary to compete appropriately at the varsity level. The concept of teamwork and playing a specific role on a team should be mastered at this level. Playing time decisions for each player at the varsity level are with the coach’s discretion. Playing time is not guaranteed and each student-athlete should understand that God has gifted everyone in different ways. A student-athlete’s goal should be to become the best competitor they can be with those abilities that God has given them within the coach’s oversight.
High School Cross Country will put together a meet schedule together with area private schools in the OSAA Valley 10 League. Cross Country will run September-November.
For this 2018-19 school year, high school soccer players will be encouraged to try out for their local public high school team. The goal will be to phase in the program to field our own team in OSAA The Valley 10 League (Special District - 6) as we grow.
High School Volleyball girls will compete in The Valley 10 League of OSAA. Girls will grow in their skill, knowledge and compete at a high level. Playing time is determined by the coach.
For our High School boys and girls we will field a team and compete in The Valley 10 League of OSAA.
Track & Field
High School Track & Field is a program open to all students. Valor will compete against schools in the OSAA Valley 10 League, as well as other schools in varying classifications. Track & Field is a Spring sport running March-May.
Communication Expectations & Protocol
It is reasonable to expect your child’s coach to inform you:
Typical concerns of parents that are appropriate to discuss with a coach are:
It is inappropriate for a parent to discuss with a coach:
Coaches often need parents to tell them:
If you have any concern to discuss with a coach, what procedure should you follow?
What should you do if the meeting with the coach does not result in a resolution to the problem?
Code of Conduct
Listed below are the regulations imposed by the OSAA. This does not however, infer that Valor Christian School International is limited to these regulations as we maintain and enforce our standards.
The same Code of Conduct is required during travel to and from events as well as at any off-site event on trips.
Athletic Discipline Policy
Disciplinary action for athletes who violate team and/or school policies will be at the discretion of the coaches, in conjunction with the Athletic Director and the Dean of Students. All disciplinary issues should be reported to the Athletic Director in writing within 24 hours of the incident.
Student-athletes are responsible for all assignments that are due regardless of practice and/or game schedules. Athletics, like all extra-curricular activities, are undertaken without the compromise of academics in quality and time schedules. All teachers, however, will assist athletes by being familiar with game schedules and giving enough advance notice of due assignments (i.e. book reports and science projects). All student-athletes are required to attend school and complete all assignments the day following a game regardless of arrival time the night before. Time management is very important in participating in sports. Random checks will be made before the team departs for the event.
VCSI extra-curricular activities are a vital part of a young person’s life, however, we believe at Valor that academics are more important. With our high academic standards, it is necessary for us to have an academic eligibility requirement for extra-curricular activities. VCSI follows the guidelines written by Oregon School Activities Association (OSAA). Students must be passing classes during the sport season in order to participate in the sport. Students with grades below 70% in any class may be required to attend tutoring to bring up the grade, and may be withheld from participating in team activities, at the discretion of the coach, athletic director and/or head of school.
Parental support is very critical to the athletic program. The following ways are available for your assistance. An athletic volunteer will be in contact with you to sign up for help.
General Responsibilities of the Parent
Student-athletes and their parents are responsible for school-issued gear, cleaning and bringing uniforms to each sporting event. Each sport will have individual personal requirements (ie. shoes, knee pads, etc) At the end of the season, all athletes will be responsible for returning clean intact uniforms to the coach or Athletic Director within two weeks of the last game. Uniforms that are damaged or lost will be the financial responsibility of the family to replace.
Each coach will provide parents and athletes with the practice and game schedule through TeamSnap at the beginning of the season. A posting of game schedules can also be found on the athletics website. The coaching staff is responsible for staying at the practice site for the duration of the given practice time or until all the athletes are gone. Therefore, parents need to make the effort to be sure their child is picked up by the end of practice. Failure to pick up child on time may result in not participating.
Game schedules will be provided as early as possible and updates will be posted on the school Team Snap and athletics website.
Locker Room / Road Trip Regulations
The coach/sponsor of each team will determine specific guidelines for traveling to/from events. These general guidelines that pertain to all team travel:
Every athlete starting in the 6th grade must have a medical examination from a medical doctor before he/she will be allowed to participate on any athletic team. This exam must be recorded on the form provided by OSAA. A link is located in this handbook. One exam every other school year is all that is required to play every sport for that school year. A physical received after May 1 may be used for the upcoming school year.
Risk of Participation
By its nature, participation in athletics includes risk of injury, which may range in severity from minor to disabling to even death. Although serious injuries are not common in supervised programs, it is impossible to eliminate all risk. Participants have the responsibility to help reduce the chance of injury. Participants must obey all safety rules, stretch properly, report all physical problems, follow proper guidelines for safe play and inspect all their own equipment.
Valor “Knights Club”
Purpose of Athletic Booster Club:
The Valor Christian School International Athletic Booster Club exists for the purpose of broadening the school athletic program and the involvement of the students and their families. The Knights Club works to achieve the following through active participation of parents, working closely with the school administration and athletic director:
All family members are included in the “Knights Club” on the general level. This allows the child’s immediate family admission to the home athletic events. You may wish to increase your level of admission to the games if there are multiple parents. Please ask the Booster club representative for details.
Letter & PE Credit Requirements
(High School Students Only)
Athletic letters are awarded for all sports. It is also possible for support personnel (managers, statisticians, etc.) to earn letters, which will be determined by the coach. Regular attendance to practice is required for high school student participating in athletics for PE credit.
Lettermen’s Jacket Requirements
Lettermen’s Jackets are available to all students. Contact the Athletics Department for more information on how to order.
Captains can be crucial to team management and success. They may not be the ones who lift the most weight on the bench press or yell the loudest during drills, but most often earn the most respect and show the most dependability. A captain is one who leads on the playing field, and off the playing field. They have a solid knowledge of the sport as well as a solid Christian faith foundation. This athlete supports all team fundraisers. This athlete recognizes that Valor is very important to them and will help in any project for school improvement. This athlete arrives early for practice ready to learn and often stays afterwards to master a technique. He/She never complains and is excited about competing. Both the coach and the team can count on this person.
Responsibilities of Team Captains
A wise coach seeks out captains in the pre-season to discuss potential responsibilities and team goals. Keep in mind that these must be meaningful responsibilities. The coaching staff must be prepared to share leadership of the team with the captain(s) who should have, in fact, opportunities to address teammates (“Captains’ Talks”) either before or after practices. Choice of team captain is at the sole discretion of the head coach.
Financial Obligations of Equipment
Below is listed the 2017-18 athletic fees broken down by grade. Certain activities require that students provide some of their own equipment and/or clothing. Each coach or sponsor will provide all the potential participants with a list of required obligations.
Elementary Sports $50 per sport
Middle & High School $150 per sport
*At the coach’s and parent’s discretion, 5th grader student-athletes can join a middle school team for the same price as the 6th grade fee per sport.
1A-1 The Valley 10 League
Below is a list of schools we will most likely compete against at team events. This is not an exhaustive list and we may play teams outside this league at times. This list is subject to change per OSAA guidelines and membership levels of schools.
Country Christian - 17186 OR-211, Molalla, OR 97038
Damascus Christian- 14251 SE Rust Way, Damascus, OR 97089
Grand View Christian Acad 14855 S Leland Rd, Beavercreek, OR 97004
Life Christian School
North Clackamas Christian - 19575 Sebastian Way, Oregon City, OR 97045
Open Door Christian Acad. - 27710 SE Strebin Rd, Troutdale, OR 97060
Portland Waldorf - 2300 SE Harrison St, Milwaukie, OR 97222
Southwest Christian - 14605 SW Weir Rd, Beaverton, OR 97007
St. Stephens Acad. - 7275 SW Hall Blvd, Beaverton, OR 97008
Metro Christian League West (MCLW)
Below is a list of schools we will most likely compete against at team events. This is not an exhaustive list and we may play teams outside this league at times. This list is subject to change per MCLW guidelines.
C.S. Lewis Academy 609 Wynooski St, Newberg, OR 97132
Faith Bible Christian School 4435 SE Tualatin Valley Hwy, Hillsboro, OR 97123
Forest Hills Lutheran Christian School 4221 SW Golf Course Rd, Cornelius, OR 97113
Gilkey International Middle School 8500 NW Johnson St, Portland, OR 97229
Life Christian School 5585 SW 209th Ave, Aloha, OR 97007
Pilgrim Lutheran 5650 SW Hall Blvd, Beaverton, OR 97005
Portland Jewish Academy 6651 SW Capitol Hwy, Portland, OR 97219
St. Stephens Academy 7275 SW Hall Blvd, Beaverton, OR 97008
Southwest Christian 14605 SW Weir Rd, Beaverton, OR 97007
Tualatin Valley Junior Academy 21975 SW Baseline Rd, Hillsboro, OR 97123
Oregon Episcopal School 6300 SW Nicol Rd, Portland, OR 97223
Veritas 401 Mission Dr, Newberg, OR 97132
Forms to be returned to Coach / Athletic Director
School Directory – Important Phone Numbers & Emails
VCSI Phone 503-649-1592
VCSI Fax 503-649-8031
Head of School – Angie Taylor email@example.com
Dean of Students – Rashell Linenberger 503-260-9568
Athletic Director – Matt Dietrich 503-332-6299
Individual coach’s emails and phone numbers will be printed on the schedules.
*As a courtesy these contacts are provided. The use of these contact points need to keep in mind the chain of command (Coach/AD/Dean/School Head).
*VCSI Athletic Handbook is assembled by the Athletic Department for the purpose of communicating philosophy, purpose, and operational guidelines with approval from the head of school and school board for the 2017-18 academic year.
Content and formatting suggestions were pulled from the following sources:
OSAA Individual Eligibility
8. Rule 8 – Individual Eligibility
The purpose of Rule 8 is to preserve harmony among member schools and school districts by preventing not only actual proselytization, professionalism and participation by other than regular students in good standing, but conduct or circumstances, which may give rise to the appearance thereof. Exceptions to the general rules herein will be narrowly construed to serve that purpose.
8.1. Academic Eligibility.
Rule: An eligible student must be enrolled full time and making satisfactory progress as defined in this rule.
Rationale. The objective of the academic eligibility rule is to complement member schools’ curriculum programs in recognition of the fact that interscholastic activity programs are an extension of the classroom. Academic standards help ensure a balance between activities and academic performance, promote the objective of graduation from high school, ensure that student participants are truly representing the academic mission of the institution and allow the use of interscholastic participation as a motivator for academic excellence. It is in the interests of the member schools and the students participating in athletics and interscholastic activities that these objectives be promoted during the entire school year.
8.1.1. Full Time Enrollment. For purposes of this rule, a full time student is one who is enrolled in high school, attending regularly and passing in courses offered by a high school, college, work experience or other school-approved educational activities (including summer school or night school) equivalent to at least the quantity listed on the appropriate line of the chart below. In addition, a full time student shall have been enrolled in school, attended regularly and passed subjects equivalent to at least the quantity listed on the appropriate line of the chart below during the immediate preceding transcripted grading period.
Number of Classes Offered Minimum Number Passed
EXCEPTION: The requirement for immediately preceding transcripted grading period credit is inapplicable to a student who has not previously enrolled in any high school offering the 10th, 11th or 12th grades.
8.1.2. Satisfactory Progress Toward Graduation. In addition to the specific credit requirement identified in Rule 8.1.1., to be scholastically eligible, a student must be making satisfactory progress towards the school's graduation requirements by earning a minimum of the quantity of credits indicated on the chart below prior to the start of the specified year.
Minimum Satisfactory Progress Requirements (Expanded Chart)
Credits to Graduate
Credits Per Year
Required Prior to Year 2 (75%)
Required Prior to Year 3 (85%)
Required Prior to Year 4 (95%)
Taken from: http://www.osaa.org/governance/handbooks/osaa#_Toc426096849
Valor Christian School International
SPORTS AND ACTIVITIES
CONTACT INFORMATION AND CONSENT FORM
PARENTS/GUARDIANS: Please complete this form and have your student athlete return it to the school office. This form must be completed annually! Also current insurance and a sports physical must be returned and on file prior to the first day of practice. A sports physical is required every two years, beginning in the 7th grade. A participation fee will be billed for each season of participation.
Parent(s)/Guardian(s) Name(s)_______________________Phone(H)__________(W)_____________ (C)____________
Person other than you to notify in case of Emergency ___________________________Phone_____________________
Please check all activities your student plans to participate in:
____Volleyball ____Soccer ____Cross Country _____Basketball _____Track & Field
____Speech & Debate _____Music
STUDENT INSURANCE (Every participant must have insurance – either personal insurance or
purchased school insurance (available from www.studentinsurance-kk.com)
The undersigned, the parents/legal guardians of ________________________________, request that he/she be released
from the obligation of carrying insurance under the regular school plan of Valor Christian School International, Beaverton, Oregon, for the above marked activities during this school year, including school sponsored summer activities, and in doing so, assume all the responsibility and risk for injuries that may be incurred as a result of his/her participation in the activity. The School is also assured by the undersigned that the above-named student is properly insured against such injuries by this insurance company.
NAME OF INSURANCE COMPANY______________________________DATE_____________
The undersigned, the parent(s)/legal guardian(s) of ______________________________, give our consent for him/her to
participate for Valor Christian School International in OSAA approved activities, and to go with the coach on any trips in
connection with this participation. We agree that in the event of the school’s inability to contact us in an emergency
situation, a licensed physician may take such action as is deemed necessary and proper to treat our child. We are aware
of the standards which our son/daughter is expected to uphold, and we understand that participation in Southwest
Christian School Activities is a privilege which depends on our child’s upholding those physical, moral, personal and
academic standards. I hereby release and hold harmless Valor Christian School International and any staff or volunteers related to this activity from any liability, illness or expenses that may arise from my child’s participation. I acknowledge that I am responsible for any and all medical expenses or other charges in connection with my child’s/ward’s participation in this activity.
Student & Parent Handbook Consent Form
I acknowledge that I have read the VCIS 2018-2019 Student-Athlete Handbook and will abide by its rules and expectations and in doing so I will represent my family, my school, and my Christian faith to the best of my ability. I will also encourage my family members both immediate and extended to honor these guidelines when cheering at sporting events for VCSI.
One form per athlete per year must be on file please.
Student-Athlete Signature Date:
Parent / Guardian Signature Date:
Parent / Guardian Signature Date: