Dark Ones Guild Charter

INFRASTRUCTURE GUILD

                         Acting Guildmaster - Shadowstalker
                        Logistics Department Head - Shadowstalker
                        Site Management Department Head - Rage

 

I. STATEMENT OF PURPOSE

 

The Dark Ones Infrastructure Guild shall be devoted to these areas: Asset Management, Event Set-up & Clean-up. The guild will support Dark Ones’ events by providing trained personnel to help in filling the positions of Set up Coordinator and Clean up Coordinator (as well as additional staff) for these events.

  1. Logistics Dept (inventory, storage, transportation & upkeep of event assets)
  2. Site Management Dept

It will also actively encourage mutual support and constructive feedback among its membership, so that personal satisfaction by the members and improvements in the quality of Dark Ones events can take place. 

II. GUILD & DEPARTMENTAL GOALS

The goals of the Guild in general are:

  1. Provide and maintain an accurate and accessible inventory to those running our events.
  2. Provide training to those that would like to help make our events happen.
  3. Provide recognition for members.
  4. Provide a supportive and enjoyable atmosphere where all are welcome to get involved, and contribute to the level they are comfortable with.

The goals of the Logistics Dept are to:

  1. Create and maintain an inventory of the Dark Ones assets.
  2. Maintain all assets owned by the Dark Ones.
  3. This department overlaps with the Dark Ones Quartermaster Department.

The goals of the Site Management Dept are to:

  1. Help to provide trained staff for setting up and taking down of Dark Ones events.
  2. To train guild members in how to run Set-up & Clean-up for an event.
  3. Train people to specific tasks to make set up easier (like how to do the lighting, or how to set up & take down the pavilions)

III. GUILD MEMBERSHIP

 

Guildmaster: This position is the administrative head of the Guild, the term of office is one year, and it can only be held by a Dark Ones member. At the end of the one-year term there will be a vote of the guild members to choose a new Guildmaster, or re-elect the previous one.

 

Responsibilities include but are not limited to:

  1. Acting as the focal point and chief contact for all guild matters.
  2. Providing both leadership and direction for all guild projects, including periodic meetings.
  3. Ensuring that events get thematic decor, lighting, music, and potentially games and/or performers.
  4. Reports to the Dark Ones Event Director.
  5. Tracking Guild membership.
  6. Providing names of advance and at-event helpers for the event spreadsheet.
  7. Creating an Annual Report due at the Oligarchy Meeting prior to the July Symposium.

Apprentice: This level of membership is for someone who is just trying out the department, to see if it fits for them. They can be a Dark Ones member, or a non-member.

Journeyman: An Apprentice that helps the guild on four events is then eligible to apply for Journeyman status. If approved by a simple majority vote of the guild members, an Apprentice may be elevated to Journeyman status. Exception: A guild can forgo the Apprentice rank for an individual that has, prior to application, worked double the requirements usually needed.

Master: To become a Master, a Journeyman must have been Active for five years (“Active” is defined as working at least one event per year, and non-consecutive is okay). A Journeyman must have run Set-up & Clean-up for two events each [or either area 6 times] within the last five years.