Westmoreland County Public Schools Policy Manual
Last Updated November 22, 2025
Section A: Foundations and Basic Commitment
Section B: School Board Governance and Operations
Section C: General School Administration
Section F: Facilities Development
Section K: School-Community Relations
Section L: Education Agency Relations
AA - School Division Legal Status
AC - Nondiscrimination
AD - Educational Philosophy
AE - School Division Goals and Objectives
AF - Comprehensive Plan
AFA - Evaluation of School Board Operational Procedures
AG - Literacy Plan
BB - School Board Legal Status
BBA - School Board Powers and Duties
BBAA - Board Member Authority
BBBA - Qualifications of School Board Members
BBBB - Student Liaison to the School Board
BBBC - School Board Member Oath of Office
BBD - School Board Member Removal from Office
BBE - Unexpired Term Fulfillment
BBFA - Board Member Conflict of Interest
BCA - Board Organizational Meeting
BCB - School Board Officers
BCC - School Board Clerk
BCE - School Board Committees
BCF - Advisory Committees to the School Board
BCF-R - Additional Board Advisory Committees
BCG - School Attorney
BDA - Regular School Board Meetings
BDB - Special School Board Meetings
BDC - Closed Meetings
BDCA - Calling and Certification of Closed Meetings
BDD - Electronic Participation In Meetings From Remote Locations
BDDA - Notification of Board Meetings
BDDC - Agenda Preparation and Dissemination
BDDD - Quorum
BDDE - Rules of Order
BDDF - Voting Method
BDDG - Minutes
BDDH/KD - Public Participation at Board Meetings
BDDL - Electronic Participation in Committee Meetings from Remote Locations
BF - Board Policy Manual
BFC - Policy Adoption
BFE/CHD - Administration in Policy Absence
BG/GBD - Board-Staff Communications
BG-R - Communication Plan with Employees
BHB - School Board Member In-Service Activities
BHD - Board Member Compensation and Benefits
BHE - School Board Member Insurance
CA - Administration Goals
CBA - Qualifications and Duties for the Superintendent
CBB - Appointment and Terms of the Division Superintendent
CBCA - Disclosure Statement Required of Superintendent
CBD - Superintendent's Contract, Compensation and Benefits
CBE - Severance Benefits
CBG - Evaluation of the Superintendent
CF - School Building Administration
CH - Policy Implementation
CHD/BFE - Administration in Policy Absence
CLA - Reporting Acts of Violence and Substance Abuse
CM - School Division Annual Report
CMA - School Division Annual Report Card
DA - Management of Funds
DB - Annual Budget
DG - Custody and Disbursement of School Funds
DGC - School Activity Funds
DGC-R1 - School Activity Funds: Virginia Sales and Use Tax
DGC-R2 - School Activity Funds
DGD - Funds for Instructional Materials and Office Supplies
DI -Financial Accounting and Reporting
DI-R - Financial Record Retention Schedule
DIA - Reporting Per Pupil Costs
DJ - Small Purchasing
DJA - Purchasing Authority
DJB - Petty Cash Funds
DJF - Purchasing Procedures
DJF-R1 - Purchasing Procedures: Ethics in Public Contracting
DJF-R2 - Purchasing Procedures: Competitive Sealed Bidding
DJG - Vendor Relations
DK - Payment Procedures
DKA - Credit Cards
DKA-R - Credit Card Procedures
DL - Payroll Procedures
DL-R - Overtime/Compensatory Time and One-Half
DLB - Salary Deductions
DLC - Expense Reimbursements
DLC-R - Expense Reimbursements-Travel Expenses
DM - Cash in School Buildings
DN - Disposal of Surplus Items
DO - Non-Locally Funded Programs
EA - Support Services
EB - School Crisis, Emergency Management and Medical Emergency Response Plan
EB-R - Safety: Infectious Waste Disposal
EBAA - Reporting of Hazards
EBAB - Possible Exposure to Viral Infections
EBB - Threat Assessment Teams
EBBA - Emergency First Aid, CPR and AED Certified Personnel
EBBB - Personnel Training - Viral Infections
EBBC - Opioid Antagonists
EBCB - Safety Drills
EBCBA - Electronic Room Partitions
EBCD - School Closings
EC - Buildings and Grounds Management and Maintenance
ECA - Inventory and Reporting of Loss or Damage
ECAB - Vandalism
EEA - Student Transportation Services
EEAB - School Bus Scheduling and Routing
EEAB-R1 - School Bus Scheduling and Routing: Standees on School Buses
EEAB-R2 - School Bus Scheduling and Routing: Private and Non Private Roads
EEAC - School Bus Safety Program
EEAD - Special Use of School Buses
EF - Food Service Management
EFB - Food Services
EFD - Food Sanitation Program
EGAA - Reproduction and Use of Copyrighted Materials
EI - Insurance Management
ET - Educational Technology Foundations and Public School Foundations
FB - Facilities Planning
FE - Playground Equipment
FEA - Educational Facilities Specifications
FEC - Environmentally Sustainable Practices
FECBB - Accommodations for the Disabled
FEG - Construction Planning
FFA - School Names
FG - Retirement of Facilities
GA - Personnel Policies Goals
GAA - Staff Time Schedules
GAB/IIBEA - Acceptable Computer System Use
GAD - Access to Employee Social Media Accounts
GAE - Child Abuse and Neglect Reporting
GAH - School Employee Conflict of Interests
GB - Equal Employment Opportunity/Nondiscrimination
GB-F - Report of Discrimination
GBA/JFHA - Prohibition Against Harassment and Retaliation
GBA-F/JFHA-F - Report of Harassment
GBB - Prohibition of Abusive Work Environments
GBC - Staff Compensation Procedures
GBC-E2 - Notice of How Employees Who Work Less Than 12 Months Are to be Paid
GBD/BG - Board-Staff Communications
GBE - Staff Health
GBEA - Unlawful Manufacture, Distribution, Dispensing, Possession or Use of a Controlled Substance
GBEB - Staff Weapons in School
GBEC - Tobacco Products and Nicotine Vapor Products
GBEF - Lactation Support
GBG - Staff Participation in Political Activities
GBI - Gift Giving and Solicitations
GBL - Personnel Records
GBLA - Third Party Complaints Against Employees
GBM - Staff Complaints and Grievances
GBMA - Support Staff Grievances
GBN - Staff Hiring Procedures
GBO - Virginia Retirement System
GBR - Voluntary Retirement Savings Program
GC - Professional Staff
GCA - Reading Specialists
GCB - Professional Staff Contracts
GCBA - Staff Salary Schedules
GCBB - Supplementary Pay
GCBC - Staff Fringe Benefits
GCBC-R1 - Staff Benefits-Retiree Health Insurance
GCBC-R2 - Workers' Compensation
GCBC-R3 - Return-to-Work Policy Statement
GCBD - Staff Leaves and Absences
GCBD-R1 - Sick Leave
GCBD-R2 - Sick Leave Bank
GCBD-R3 - Personal Leave
GCBD-R4 - Annual Leave
GCBD-R5 - Court Appearance Leave
GCBD-R6 - Holidays
GCBE - Family and Medical Leave
GCBEA - Leave Without Pay
GCBEB - Military Leave and Benefits
GCCB - Employment of Family Members
GCDA - Effect of Criminal Conviction or Founded Complaint of Child Abuse or Neglect
GCE - Part-Time and Substitute Professional Staff Employment
GCG - Professional Staff Probationary and Continuing Contract
GCI - Professional Staff Assignments and Transfers
GCL - Professional Staff Development
GCN - Evaluation of Professional Staff
GCPA - Reduction in Professional Staff Work Force
GCPA-R - Reduction in Professional Staff Work Force: Reduction in Force
GCPB - Resignation of Staff Members
GCPCA - Personnel
GCPD - Professional Staff Discipline
GCPF - Suspension of Staff Members
GCPF-R - Suspension of Staff Members
GCQA - Nonschool Employment by Staff Members
GCQAB - Tutoring for Pay
GCQB - Staff Research and Publishing
GCQB-R - Staff Research and Publishing
GD - Support Staff
GD-R - Certified Personnel Dress Code
GDG - Support Staff Probationary Period
GDN - Evaluation of Support Staff Members
GDQ - School Bus Drivers
GEA/JOH - Acceptance of Electronic Signatures and Records
IA - Instructional Goals and Objectives
IAA - Notification of Learning Objectives
IB - Academic Freedom
IC/ID - School Year/School Day
IE- Moment of Silence
IEA - Pledge of Allegiance
IEB - National Motto
IEC - Bill of Rights of the Constitution of the United States
IF - Curriculum Development and Adoption
IGAD - Career and Technical Education
IGAE/IGAF - Health Education/Physical Education
IGAG - Teaching about Drugs, Alcohol, and Tobacco
IGAH - Family Life Education
IGAI - Character Education
IGAJ - Driver Education
IGAK - Alternatives to Animal Dissection
IGBA - Programs for Students With Disabilities
IGBA-R1 - Programs for Students With Disabilities: SPED Identification, Evaluation and Placement Procedures
IGBA-R2 - Programs for Students With Disabilities: 504 Identification, Evaluation and Placement Procedures
IGBA-R3 - Programs for Students With Disabilities: Hearing Procedures for Students with Disabilities
IGBB - Programs for Gifted Students
IGBC - Parental Involvement
IGBD - Programs for Students with Reading Deficiencies
IGBE - Remedial Instruction Program
IGBF - Limited English Proficient Students
IGBG - Homebound, Correspondence, and Alternative Means of Instruction
IGBGA - Online Courses and Virtual School Programs
IGBH - Alternative School Programs
IGBI - Advanced Placement Classes and Special Programs
IGBJ - Advanced or Accelerated Mathematics
IGDA - Student Organizations
IGE - Adult Education
IHB - Class Size
IIA - Instructional Materials
IIAA - Textbook Selection, Adoption and Purchase
IIAB - Supplementary Materials Selection and Adoption
IIAE - Innovative or Experimental Projects
IIBD - School Libraries/Media Centers
IIBEA/GAB - Acceptable Computer System Use
IIBEA-R2 - Technology Device Usage Agreement
IIBEA-R2-F - Technology Device Usage Agreement Form
IICA - Field Trips
IICB/IICC - Community Resource Persons/School Volunteers
IJ - Guidance and Counseling Program
IJD - College and Career Readiness
IKA - Parental Assistance with Instruction
IKEB - Acceleration
IKF - Standards of Learning Tests and Graduation Requirements
IKF-R1 - Standards of Learning Tests and Graduation Requirements: Graduation Requirements
IKF-R2 - Standards of Learning Tests and Graduation Requirements: Alternative Methods for Granting Credit
IKF-R3 - Standards of Learning Tests and Graduation Requirements: Retention and Promotion Practices for K-12
IKF-R4 - Standards of Learning Tests and Graduation Requirements: Promotion/Retention Guidelines for Grades K-5
IKF-R5 - Standards of Learning Tests and Graduation Requirements: Promotion/Retention Guidelines for 6-12
IKFA - Locally Awarded Verified Credits
IKFD - Alternative Paths to Attaining Standard Units of Credit
IKG-R - Remediation Recovery Program: Exam Exemption Policy for High School
IKH - Retaking SOL Assessments
IL - Testing Programs
INB - Teaching about Controversial Issues
INDC - Religion in the Schools
JB - Equal Educational Opportunities/Nondiscrimination
JB-R - Equal Educational Opportunities/Nondiscrimination Activities - Access to School Facilities
JB-F - Report of Discrimination
JBA - Rehabilitation Act Section 504 Hearing Procedures
JC - School Attendance Areas
JCA - Transfers by Student Victims of Crime
JCB - Transfers by Students in Persistently Dangerous Schools
JCJ - Classroom Assignments for Twins
JEA - Compulsory Attendance
JEB - Entrance Age/Admission of Persons Not of School Age
JEC - School Admission
JEC-R - School Admission
JECA - Admission of Homeless Children
JECB - Admission of Nonpublic Students for Part-Time Enrollment
JECB-F - Request for Part-Time Enrollment
JED - Student Absences/Excuses/Dismissals
JED-R - Student Absences/Excuses/Dismissals
JEG - Exclusions and Exemptions from School Attendance
JFB - Student Involvement in Decision Making
JFC - Student Conduct
JFC-R2 - Cell Phones in School
JFCA - Teacher Removal of Students from Class
JFCA-F - Student Removal Form
JFCB - Sportsmanship, Ethics and Integrity
JFCC - Student Conduct on School Buses
JFCD - Weapons In School
JFCE - Gang Activity or Association
JFCF - Drugs In School
JFCH/GBEC - Tobacco Products and Nicotine Vapor Products
JFCI - Substance Abuse - Student Assistance Program
JFCJ - Written Notification of Violation of School Policies by Students in Alternative Education Programs
JFCL - Notification Regarding Prosecution of Juveniles as Adults
JFG - Search and Seizure
JFHA/GBA - Prohibition Against Harassment and Retaliation
JFHA-F/GBA-F - Report of Harassment
JGA - Corporal Punishment
JGD/JGE - Student Suspension/Expulsion
JGDA - Disciplining Students with Disabilities
JGDB - Discipline of Students with Disabilities for Infliction of Serious Bodily Injury
JHC - Student Health Services and Requirements
JHC-R1 - Accidents and Injuries: First Aid
JHC-R2 - Accidents and Injuries: Emergency Care
JHCA - Physical Examination of Students
JHCB - Immunizations of Students
JHCC - Communicable Diseases
JHCCA - Blood Borne Contagious or Infectious Diseases
JHCCA-E - Guidelines for School Attendance for Students with Human Immunodeficiency Virus
JHCD - Administering Medicines to Students
JHCD-R1 - Administration of Prescription Medication in the Westmoreland County Public Schools
JHCD-R2 - Administration of Epinephrine
JHCD-E - Administration of Prescription Medication in the Schools - Parent Letter
JHCE - Recommendation of Medication by School Personnel
JHCE-R1 - School Requirements for Head Lice
JHCE-R2 - Written Notification to Parents about Head Lice
JHCF - Student Wellness
JHCL - Lactation Support
JHDA - Human Research
JHH - Suicide Prevention
JJAC - Student-Athlete Concussions
JJAF - Student-Athlete Sudden Cardiac Arrest
JJAG - Student-Athlete Extreme Heat Safety and Protection
JL - Fundraising and Solicitation
JM - Restraint and Seclusion of Students
JM-R1 - Policy and Procedures on the Use of Physical Restraint and Seclusion
JN - Student Fees, Fines, and Charges
JO - Student Records
JOA - Student Transcripts
JOB - Administration of Surveys and Questionnaires
JOD - Release of Student Data/Records
JOD-F - Consent Form Authorizing Release of Student Data/Records
JOH/GAE - Acceptance of Electronic Signatures and Records
JP - Student Publications
JP-R1 - Public Performances by Student
JP-R2 - Contest for Students
JP-R3 - Awards to Students
JRCA - School Service Providers' Use of Student Personal Information
KA - Goals for School-Community Relations
KB - Public Information Program
KBA - Requests for Information
KBA-E - Rights & Responsibilities
KBA-R - Request for Information Regulations
KBA-F1 - Request for Public Records - Form
KBA-F2 - Request for Inspection - Form
KBC - Media Relations
KBE - Internet Privacy
KC - Community Involvement in Decision Making
KD/BDDH - Public Participation at Board Meetings
KF - Distribution of Information/Materials
KG - Community Use of School Facilities
KG-R1 - Community Relations: Community Use of School Facilities: Fees
KG-R2 - Community Relations: Community Use of School Facilities: Rules and Conditions
KGA - Sales and Solicitations in Schools
KGB - Public Conduct on School Property
KGC - Tobacco Products and Nicotine Vapor Products
KGD - Notification of School-Connected Student Overdose
KH - Public Gifts to the Schools
KJ - Advertising in the Schools
KK - School Visitors
KKA - Service Animals in Public Schools
KL - Public Complaints
KLB - Public Complaints about Learning Resources
KLB-E - Request for Reconsideration of Learning Resources
KMA - Relations with Parents Organizations
KN - Sex Offender Registry Notification
KNAJ - Relations with Law Enforcement Authorities
KNB - Report of Missing Children
KP - Parental Rights and Responsibilities
KQ - Commercial, Promotional, and Corporate Sponsorships and Partnerships
LA - Education Agency Relations Goals
LB - Relations with Other Schools and School Divisions
LBD - Home Instruction
LC - Charter Schools
LC-E - Charter School Application Addendum
LEB - Advanced/Alternative Courses for Credit
LI - Relations With Educational Accreditation Agencies