ANNUAL MEETING 2024

Roll call: James N., Jorge S., Christian R., Honesty J., Justin R., Emma D., Carey B., Steve O.

Call to order: Meeting started at 12 noon.

Approval of minutes: Last month's minutes were accepted as published.

Board reports

• President’s report: All I have done is gotten ready for this meeting. Will start getting sponsors lined up for the 2025 rodeo.
• Secretary report: Published last month's meeting minutes to the website.
• Treasure report: Balance as of this meeting is $16,731.44. Went over last year's budget and this year's proposed budget. The Royalty team and board of directors knows what the dollar amount is that we need to raise to have the rodeo.
• New Business: The winners of the porta potty contest that was held at our 2024 rodeo were announced. Twin Cities Pride won the award for the best decorated. Adena LLC won the award for best name (Rolling in the Deep).
• Board of Directors: There are two open positions that need to be filled for two years. The open spots are Vice President and Secretary. Joel was nominated for Vice President. Joel accepted the nomination. No other people were nominated. The Vice President spot was voted on by the members. The vote was 7 yes/0 no/2 abstentions. Joel is now the Vice President. James was nominated for the Secretary position. James accepted the nomination. No other people were nominated for the position. The Secretary spot was voted on by the members. The vote was 7 yes/0 no/2 abstentions. James is now the Secretary. Justin was elected to the chair position of Membership. Honesty was elected to the chair position of social media. Emma was elected to the chair position of sponsorship. Jorge was elected to the chair position of rodeo director. The trustee position is up for reelection at the end of the year. Emma put a motion in to table this until the end of the year. Carey second the motion. Motion passes.
• Adjournment: Carey moves to adjourn the annual meeting. Emma seconds. Motion passes. Meeting adjourned at 1:15PM.

OCTOBER 2024

Roll call: James N., Jorge S., Joel L., Carey B., Chris T., Honesty J., Matty C., Steve O.

Call to order: Meeting started at 7:08 PM

Approval of minutes: Last month's minutes were accepted as published online.

Board reports

• President’s report: We need to start hitting up companies now for sponsorship as they will be looking at their 2025 budgets.
• Vice President: Getting together with the royalty to figure out the upcoming shows. We have 2024 shows already handled.
• Secretary report: Posted last month's minutes to the website.
• Treasure report: Posted my report online for everyone to see.
• Trustee: World Gay Rodeo Finals are next weekend. Convention is in November. Still have 3 spots to fill at our table. I have been nominated for IGRA president.
• Media: I received the login information for the social media platforms. I will start getting posts and events made.
• New Business: Continue working on getting sponsorships for the rodeo.

Adjournment: Joel moves to adjourn meeting. Carey seconds motion. Motion passed. Meeting adjourned at 7:35 PM

November 2024

Roll call: James N., Jorge S., Justin R., Carey B., Chris T., Joel L.

Call to order: Meeting started at 7:02 PM. Last month's minutes were accepted as posted.

President’s report: Still working on finding sponsors for the rodeo.

Treasurer’s report: Report was uploaded to the website.

Secretary's report: Report was uploaded to the website.

Trustee’s report: Tobin did not win the President position for IGRA. He would still like to remain the trustee for us when the election comes at the end of the year.

Vice President’s report: Attended convention. True North Roofing and Twin Cities Pride both received plaques of appreciation for our rodeo this year. Jorge received an award for Rodeo Director for this year's rodeo. Honesty is ready for her December fundraiser.

Old business: No old business to cover.

New business: Holiday mini market is at the Saloon on December 1st.

Announcements: ICOM Coronation is the weekend of February 1st. Tickets are on sale now. Make sure you get them soon as they do sell out. This Old Horse has an event on 12/6 from noon to 8pm and 12/7 from 10am to 6pm at the coliseum at the fairgrounds. Our next monthly meeting is on 12/17 at 7pm via Zoom.

Adjournment: Carey moves to adjourn the meeting. Justin seconds motion. Motion passes. Meeting adjourned at 7:47pm.

December 2024

Roll Call: James N., Jorge S., Carey B., Justin R., Matt C., Honesty J., Emma D., Joel L.

Meeting started at 7:03pm and last month's minutes were accepted.

President/Rodeo Director: Reviewing cost of things still for the rodeo. Met with more people that want to be vendors at the rodeo. Looking at possibly having events at the Canterbury Horse Park. Also looking into grants that we can apply for.

Vice President: Helped out with This Old Horse event. Will also get together totals for what the royalty has currently raised individually.

Treasurer: Current balance as of this meeting is $12, 557.09.

Secretary: Wrote up minutes from the last meeting.

Sponsorship: Reaching out to larger companies to get on their minds for the 2025 budget.

Membership: Continuing to promote membership to the community.

Social Media: Continuing to update Facebook and Instagram.

Old Business: None

New Business: McCarson Stock Contractor raised their price for this year by $1,500.00. Total now for the 2025 stock is $14,500.00.

Adjournment: Matty moves to adjourn the meeting at 7:55pm. Honesty seconds. Meeting adjourned.

January 2025

Roll Call: James N., Jorge S., Joel L., Steve O.

Meeting started at 7:02PM and last month's meeting minutes were accepted.

President report: Dead Broke Arena pulled the rodeo weekend from us. Looking for new venues. Have contacted a few places and am waiting to hear back from them.

Vice President report: Last fundraiser made $230.00. We got one new member to sign up. The Royalty team is still looking for non-bar venues to hold events.

Secretary report: Typed up last month's meeting minutes and put them in Google Drive. Advised the meeting attendees that I will not be available for the month of February as I will be out of the country.

Adjournment: James moves to adjourn the meeting. Steve seconds. Motion passes and meeting adjourned at 7:45PM.

March 2025

Roll Call: James N, Jorge S, Justin R, Carey B, Chris T.

The meeting started at 7:08pm. No notes from the February meeting available since James was out of the country.

President report: No rodeo this year. Still raising money for next year's rodeo. Going to see the rodeo grounds at Carver County when the weather is nicer.

Secretary report: No report for February.

Treasurer report: Our total across all accounts as of this meeting is $13,422.44

Trustee report: Texas will be having their rodeo next month. IGRA will have some items showcased at the World Gay Pride in Washington DC.

New Business: Carey moves to allow Micheal to sell his rainbow merchandise at our fundraising events. James seconds. Discussion regarding this brought up the point that he would be taking away from our fundraiser money if people were buying his stuff and not our raffle tickets or tipping. The vote was done after discussing and the results are 0-yes and 4-no. Motion failed. Twin Cities pride is probably going to set up the mechanical bull again this year for pride.

Announcements: Hudson Pride is June 21st possibly going to have a table there. Other upcoming prides are Rochester and Carver County. Civa has the April show and Justin has the May show.

Adjournment: Carey moves to adjourn the meeting. Justin seconds motion. Motion pass and meeting ends at 7:50 pm.

April 2025

Roll Call: James N, Jorge S, Justin R, Carey B, Brendon D, Chris T, Joel L, Darnel

The meeting started at 7:09 pm and last month's minutes were accepted.

President report: Still working at fundraising. Will email the lady at Carver County fairgrounds about coming and seeing the grounds. Lavender invited us to their pride event on June 5th.

Vice President report: The Easter show went well. They raised $361.00. Still trying to get a hold of Emma about returning the sash and crown. Carey advised that they gave the sash and crown to Civa. I will get that from Civa at the next show. Still trying to get our stuff back from Anthony. I am still working on getting pride stuff finalized.

Secretary report: Posted last month's meeting minutes.

Treasurer report: As of this meeting our balance across all accounts is $13,642.45

Trustee report: Texas had their rodeo two weekends ago. IGRA is working on adopting a DEI statement at convention. Convention is in November and finals are in October.

New business: Brendon from Missouri asked us if we wanted to sponsor a buckle for their rodeo. Carey moves to sponsor a buckle for their rodeo. James seconds motion. Votes for the motion are 5-yes and 0-no. Motion passes and we will sponsor a buckle for $250.00.

Twin Cities pride: We will not be in the parade this year. We will have the mechanical bull set up with its own tent next to the dance tent. We will be on the Stonewall stage on Saturday with ICOM. Will need to get the dancers set for their time slots. Carey moves to have a half off membership drive at pride. Joel seconds. Votes for the motion are 5-yes and 0-no.

Announcements: Justin show will be a Summer show. August 16th is the potential date for the royalty contest at The 90's. Annual meeting will be at Carey's place and date to be determined.

Adjournment: Joel moves to adjourn the meeting. Brendon seconds. Motion passes. The meeting adjourned at 8:10pm.

May 2025

Roll Call: James N, Jorge S, Justin R, Joel L, Matty C, Carey B, Kimberly M.

The meeting started at 7:07 pm and the last month's minutes were accepted.

President report: Been helping the royalty. We have a lot to promote now so we can have a rodeo next year. Working with pride to get the tent situated for pride.

Vice President report: Been working on brainstorming pride activites. Will talk more about this during new business.

Secretary report: Posted last month's minutes.

Treasurer report: Our balance as of this meeting across all accounts is $13,442.82

New Business: We have the tent set for pride. We will not be in the parade. The mechanical bull is set to be next to us. Twin Cities Pride is splitting the proceeds with us. Will be performing on Stonewall stage from 10 am to 11 am on Saturday. We will have 4 performers from ICOM and 4 from NSGRA. Matty and Justin confirmed they will be performing.

Announcements: May 31st This Old Horse event at the Phoenix Barn. June 5th is Lavender first Thursday. June 21st is Hudson pride. June 26th is the Saint Paul Saints game which we will have a table at. June 27th and 28th is Twin Cities pride.

Adjournment: Kimberly moves to adjourn the meeting. Joel seconds. The meeting adjourned at 8:30 pm.

June 2025

Roll Call: James N, Jorge S, Carey B, Joel L, Chris T, Justin R.

The meeting started at 7:08 pm and last month's minutes were accepted.

President report: Getting pride rolling. We need to talk to people at pride about the rodeo, membership and the royalty contest. We also need to get out and go to other local prides to get our name out there.

Vice President report: Working on getting pride finalized.

Treasurer report: As of this meeting our balance across all accounts is $13,500.00

Secretary report: Sent out last month's minutes.

Trustee: Utah has their rodeo this weekend. IGRA Executive board meeting is the 25th and we will be discussing the budget. Finals are in October and Convention is in November in Denver.

Old Business: Justin, Honesty and Civa want to stay on the royalty team for next year if possible. Will determine if they have met their requirements. Joel will go and get the stuff needed for pride from storage. Dancers are all lined up.

Adjournment: Carey moves to adjourn the meeting. Justin seconds motion. Motion passes and the meeting is adjourned at 8:19 pm.

July 2025

Roll Call: James N, Jorge S, Carey B, Justin R, Joel L.

The meeting started at 7:04 pm and last month's minutes were accepted.

President report: I have possibly found some more sponsorships. Will be working on a sponsorship letter for next year.

Vice President report: Pride went well. The dancing turnout was good. Rosie Posie filled out her paperwork but has not paid yet. Anthony brought all the stuff back and gave it to me. Will be going through it to see what all is in there.

Secretary report: Sent out last month's minutes.

Treasurer report: As of this meeting we have $15, 487.10 across all accounts.

Old Business: Pride went well but there were some missed opportunities to bring in new people. The royalty team needs to be present and more engaging during pride.

Announcements: Royalty Contest will be from 4 pm to 8 pm on August 16th at the Saloon. The September show will be an amateur show. We will get as many new comers as we can to be in the show and hopefully some will want to become members and royalty candidates.

Adjournment: Joel moves to adjourn the meeting. Justin seconds. The meeting adjourned at 8:17 pm.

August 2025

James N., Carey B., Joel L., Jorge S., Rosie P., Tessa V.

The meeting started at 7:02pm. Last month's minutes were accepted.

President report: Worked on royalty competition and annual meeting.

Vice President report: Royalty contest made $143.00.

Secretary report: Posted last month's minutes.

Treasurer report: We have just under $16,000.00 in all accounts.

New Business: The September show will be an amateur show. The new team will start working on getting performers. The annual meeting will be held in the Fireside bar at noon and run until 3pm at the latest. Carey moves to allow Russell to be Miss 2025. Rosie seconds. Discussion in regards to this. This motion was tabled until the annual meeting to allow more members to put their opinions in on it.

Carey moves to adjourn the meeting. Joel seconds. The meeting adjourned at 7:54pm.