School Closure & Severe Weather Procedures

Guidance for Parents/Carers

This Procedure is applicable to all pupils in the School,
including those in an EYFS setting.

If an incident has occurred or there is severe weather which could present a hazard to activities, the School may need to temporarily close, or partially close.  This document provides guidance on the arrangements for a closure/partial closure.

Procedures Before School

If there has been severe weather outside school hours (such as heavy snowfall), as early as possible in the morning please establish the School’s status before leaving home by:

Refreshing the School’s website for the latest news:  (https://www.cheadlehulmeschool.co.uk)

Checking the School's Twitter feed for live updates: (http://www.twitter.com/cheadlehulmesch)

Checking text and email for a message from School (all efforts will be made to send messages by 6.45am or as soon as possible).

Listening to BBC Radio Manchester and checking for news of closures and traffic disruptions;

And finally, the School’s switchboard (0161 488 3330) will carry an automated message advising of any closure.

If there is no such message on any of the above forums, you should assume that School will be open as usual and normal journeys should commence if it is safe and practically possible to do so.

Please do not set out on the journey to School before completing the checks above as, in the event of closure, no School buses will be running and there will be only limited personnel on site at School.

Staying Open In Inclement Weather Conditions

The decision as to whether the School should and can stay open in inclement weather conditions is one the Senior Leadership Team take very seriously and the safety of the community is always uppermost.

In snowy conditions, you should only attempt to travel to school if you are content the conditions are safe to do so. If you can’t get your child to school, or if you decide the conditions are not safe, please follow the usual Attendance & Absence Guidelines & Procedures.

The Estates team are committed to keeping the premises safe and hazard-free, and all reasonable action is taken to remove any ice and snow from the main pathways.  Our designated morning Caretaker will identify very slippery areas to grit them early but due to the size of the site we cannot always clear everywhere or offer certainty over all aspects of safety underfoot. It is not always practical to clear ‘dawn frost’ which often occurs when the morning dew freezes on impact with the cold surfaces; unfortunately, this is difficult to predict and normally melts just as quickly as it appears.

If the site seems unsafe to you, it is for you to decide whether or not to come onto our site or leave your children with us.  We will have up notices to warn you of particularly slippery areas but ask everyone to walk slowly and plan on taking a little extra time to get around the site - safety is more important than punctuality.

During the Autumn and Winter seasons, we ask that parents/carers select suitable footwear for children to come to school in and that they come dressed for being in the snow as we do let them play out as much as possible.

  

Closure Procedures During School

If an incident occurs or should the weather deteriorate significantly during a school day such that it is deemed unsafe for pupils to remain on site, the following actions will be taken:

The Senior Leadership Team will agree on a time for the School to close, in collaboration with the bus operator.

Staff will be informed of the decision and will gather in Form Rooms with pupils (both Junior and Senior Schools) where a register will be taken.  Pupils will be supervised until they are able to return home safely.

The School’s website will be updated with closure details and emails and texts will be sent out to you.  Bus companies may then communicate with parents.

1.

Junior School: You will be asked to collect your child/ren as quickly as possible.

2.

Senior School: Pupils will be given the opportunity to contact you directly under the supervision of their Form Tutor who will ascertain how they are to get home.  These arrangements must be strictly adhered to.

Whilst many pupils will have mobile phones in their possession, may we ask you to refrain from contacting your child/ren and instead wait for official communications from School.  

Pupils are released to return home:

1.

Junior School:  When you (or a nominated adult) arrive to collect them.

2.

Senior School:  At the appropriate time via the method you have agreed with their Form Tutor.

Pupils will remain supervised by their Head of Year or a member of the Senior Leadership Team until they are able to return home safely.

You are advised to check the School’s status regularly: messages will be posted on the Website and an automated message will be available by calling the School’s switchboard on 0161 488 3330.  This is especially important before setting out on the day following the closure.

Keeping Your Contact Details Up-to-Date

It is extremely important that we are able to contact at least one parent at any given time and therefore ask that you check your contact details and notify us of any changes. This includes notification of any temporary change to address/emergency contact details in the event that parents are away and children are being looked after by someone else in the short term.

To check what information we have, simply log onto Parent Portal from our website and use the 'Communication' option to view and manage your information. If you notice something which needs updating please submit an online Change Request Form on the Portal.

SLT member responsible:

Second Master

supported by the Senior Operations Manager

Governor sub-Committee responsible:

Operations and Infrastructure

Date of approval:

June 2019

Proposed Review Date:

June 2022

Primary Policy:

Critical Incident and Emergency Response

Other Related Policies and Procedures:

Attendance & Absence Guidelines & Procedures

Equality and Diversity Policy

Pupil Not Collected from the Junior School Procedure         

To view previous versions of this document please email enquiries@chschool.co.uk