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Minutes - 1/21/23
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Meeting Minutes

Groton Little League Board Meeting

January 11, 2023

7:30 PM via Zoom

Call to Order: 7:41

In Attendance:

        Dave, Erika, Fred, Aimee, Nick & Marcus

  1. Opening  
  2. Review & Approval of previous minutes  - motioned Marcus & Erika, approved

Board Reports

  1. President
  1. Action Point - Regional Tournament Proposal - submitted
  2. Action Point - Field Schedules
  1. Action Point - List of Fields
  2. Action Point - Request Fields - (Dave)
  3. Action Point - Picture Day April 15th (Dave)
  1. Alternates 4/16 or 4/22

  1. Official Response to “Why did fees go up?”
  2. Field Clean Up / Concessions - April 1
  3. Winter Clinic  
  1. Action Point - Find a location for Tee Ball/Coach Pitch (school gym
  1. Two nights - one of each age (3 weeks)

  1. VP - Vacant

  1. Treasurer
  1. Action Point - Finalizing Budget for 2023 - completed
  2. Action Point - Submitting Grant - completed
  3. Action Point - Debit cards for Prez
  4. Action Point - Confirm GLLL finance information on https://www.grotonlittleleague.com - completed

  1. Player Agent
  1. Opening Day - April 15 - 9 AM Parade (Managers / Board due at 8:30)
  2. Try Out Date - Action Point - Schedule (Mystic Indoor) March 2 (5:30 - 9:00) / March 4 (9:30 AM - 1:30)
  1. 8 to 10 - 10 AM / 6 PM
  2. 11 & 12 - 11 AM / 7 PM
  3. 13 to 16 - 12 PM / 8 PM

  1. Draft Date - Action Point - Schedule (Elks) March 4 (4:00 PM)
  1. Complete Redraft

  1. Divisions
  1. How Jr Majors will work
  2. “Minors” teams

4. Safety Officer

  1. Overview of ASAP and other responsibilities
  1. Due to LLI by Feb 15th so you have time for approval
  2. CPR Training
  1. Fitch
  2. Two Dates
  3. 30 people
  1. AED Training
  2. First Aid Kit

5. Concessions

  1. Working on a plan for wholesale food items next year
  2. What are concessions “equipment” needs?
  1. Commercial Fryolator

  1. Other needs?
  1. Menu
  2. Specials
  3. Signage
  4. Handbook

6.  Equipment Manager - Franco

Equipment Orders - what is needed

  1. Order Catcher Gear / Mitts
  2. Bats (older Divisions)
  3. Turface / Game Saver
  4. Field Dragger
  5. Garbage Can - Town
  6. Dog Poop Receptacle
  7. Storage Unit

7. Marketing

  1. Action Point - Sponsor Campaign
  1. Printing
  2. Mailing
  1. Action Point - Creating Venmo - completed
  2. Action Point - Text Donations
  3. Action Point - 50/50 Raffle Permit
  4. Action Point - Donation Box
  5. Action Point - Donation Flyer

  1. UIC / Coaching Coordinator
  1. Fees $60 (2) Minors & Majors
  2. Fees $75 (2) 50/70 & Seniors
  3. Managers Meeting / Managers Commitment - April 1
  1. Parents Meeting - Minors, Majors, 50/70, and Seniors

Division Reports

  1. Majors - Vacant  (Majors 11-12, Jr Majors 9-10, Minors 6-8)  Action Point - merge Jr / Minors
  2. Minors - Vacant (Tee Ball 4-5 / Coach Pitch 6-7)
  3. Teen Division - Vacant  (50/70 11-13, Seniors 12-16)

        Action Point - Create a Flyer about vacancies and add it to FB or the Website (Dave & Katie)

Committee Reports

  1. Fields / Capitol Improvement
  1. Fred
  2. Dave
  3. Grant Burns

  1. Equipment (Large Purchases)
  1. Fred
  2. Erika
  3. Dave

  1. By-Laws / Consitution
  1. Aimee
  2. Rachel
  3. Dave

  1. Concessions
  1. Aimee
  2. Dave

Old Business

  1. Winter Clinic  
  1. Action Point - Flyer Created for Older Players
  2. Action Point - Invite Fitch Players
  3. Action Point - Find a location for Tee Ball/Coach Pitch (school gym
  1. Two nights - one of each age (3 weeks)

  1. Mohegan Sun Coaches Clinic
  1. Maximum 10 Coaches with sign up.  

  1. Estimate Team Numbers
  1. Based on last year’s numbers

  1. Mystic LL presentation about merging - 1/19/23
  1. Groton Public Library Room 2
  2. 7:00 PM

New Business

Adjournment - motion Erika, Marcus (9:59 PM)