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Volunteer Application and Approval Process Information
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Last update: Feb 5, 2024

Volunteer Application and Approval Process Information

Proceso aprobación y postulación para hacer voluntariado | Processus de candidature et d'approbation des bénévoles

In November 2020, PGCPS launched an online volunteer application and approval process. Visit www.pgcps.org/volunteer for more information on becoming a volunteer and to access the application. Follow these simple steps to get started:

Step 1: Complete Volunteer Registration (New & Returning Volunteers)

All volunteers are required to complete the PGCPS online volunteer application annually on the PGCPS website under the “Volunteer” section. If you have previously completed the fingerprint background check and CPS clearance process and approved to serve as a volunteer, be sure to indicate that you are a “Returning Volunteer” on this application. Once approved, your eligibility as an approved volunteer will expire on the last day of school for each academic year. All school volunteers must indicate their desire to continue as a volunteer each school year by renewing their volunteer application after July 1st of each new year.

 

Click here to visit the website:  https://www.pgcps.org/volunteer/

Returning Volunteer renewal registration (can be completed in just four easy steps!)

Current PGCPS Employees

Current PGCPS Employees who wish to volunteer must log into the PGCPS Oracle Self-Service menu and select the option “Register to Volunteer.” Next select “Go” and then “Add Application” to initiate your application. Employees are required to provide a personal email address and a telephone number. For volunteer type, select Employee Volunteer. Once submitted your volunteer status will change to “approved”. Please note that the volunteer registration form is not available on Oracle’s Self-Service Limited menu. You must be logged into a computer on the PGCPS network or connect via VPN. Employees must complete this registration process annually to continue volunteering.

Employee volunteers are not required to complete Steps 2 and 3 below. Employees are required to complete all mandatory student safety (SafeSchools) compliance modules assigned to them based upon their current position using their employee SafeSchools account.

Step 2: Complete Background Screening Process (New Volunteers Only)

To ensure the safety of our students, PGCPS requires a fingerprint background check and Child Protective Services (CPS) clearance for each person who will provide volunteer services more than once each school year. These fingerprint background checks and CPS clearances help identify individuals with criminal offenses which may disqualify them from serving as a volunteer. The total fee for these clearances is $61.00 per applicant. This fee is waived for parents/guardians of students who are approved for free/reduced meals. You must bring a copy of the approval letter to your appointment. Please note that this is a one-time requirement for all volunteers. To schedule an appointment to complete the background screening process, please visit https://www.pgcps.org/offices/humanresources/fingerprinting

Step 3: Complete Mandatory Safety Training Modules (New & Returning Volunteers)

Once you complete the online volunteer application, you will receive an email confirming receipt of your application and assigning you a unique Volunteer Identification Number (VIN). Approximately 48 hours after your application is submitted, you will receive an email with a link to log in and complete the required training modules via the SafeSchools platform. You will use your VIN as your username to login and complete the required training modules. If it has been more than 48 hours and you did not receive an email with your training plan, go to https://pgcpsvolunteers-md.safeschools.com/login to begin your training. You must use the volunteer link and sign-in using your Volunteer Identification Number (VIN) in order to receive credit for completing assigned training as part of volunteer approval process.

Step 4: School Notification (Fill out) CMIT NES Volunteer SY 2023-24 Form

Once all of the PGCPS steps (1-3 above) have been completed, you will receive an email from PGCPS titled Volunteer Application Approved. Please fill out the CMIT NES Volunteer SY 2023-24 Form which will be monitored by the CMIT NES front office staff.  The link to watch the CMIT North Elementary Volunteer Training Video (approx 18 minutes) is provided in the CMIT NES Volunteer SY 2023-24 Form.  Once you have completed watching the video you will return to the form to take a short QUIZ: Attendance for Volunteering Info Sessions.  Upon submission of the form, the front office staff will automatically be notified. Teachers/Staff will be updated accordingly with your volunteer status.  PLEASE DO NOT SEND EMAILS TO THE FRONT OFFICE, this step omits having to send an email.

Your eligibility as an approved volunteer will expire on the last day of school of each academic year. All school volunteers must indicate their desire to continue as a volunteer each school year by renewing their volunteer application after July 1st of each new academic year.

Questions about the Volunteer Process?

If you have questions about: