INTRODUCTION

You will be leading a team, including a timekeeper, door guards, (stage builders) and runners, and collaborate with the room emcee (Master of Ceremonies, moderator).

You will contribute to the smooth running of the sessions during WordCamp Europe 2018.

YOUR TEAM

Here you can have a look at your team during your shift: When I Work

You can check who’s on your team by selecting the room assigned to you in the category “Job Sites” and/or by selecting the roles mentioned above in the category “Positions”.

In this video, we give further information about finding teammates and leads in When I Work.

Please note that the Rooms managers are not assigned to a specific room: If you wanna see them, the “Job Sites” Category should be set to “ALL”.

DURING THE EVENT

These are your main tasks during your shift.

Make sure that your team is complete 10 minutes before the start of a session and inform the Rooms manager via Slack.
If one of the room crew members doesn’t show up for his shift, reach out to the Rooms manager who works closely together with the Volunteers team in the #wceu-volunteers channel. They will organise backup.
Make sure that the audience is not noisy and respectful towards the speaker and that everything in the room is optimized for each talk. Assist your team if needed.
Inform the Rooms manager regularly, if everything is running smoothly in the room assigned to you.
Please wear your volunteer t-shirt while you are on shift.

Therefore, a tight communication with the Rooms manager, who you are reporting to, will be necessary.

Before you shift starts, you’ll meet the Rooms manager who will give you some brief instructions about your role.

Meeting point: Volunteers headquarter

Time: 30 minutes before the first session on your shift starts

We ask you to meet your room crew and to give them briefly some instructions about their roles.

Meeting point: in front of the stage in the track assigned to you

Time: 15 minutes before the first session on your shift starts

Your physical presence in the room assigned to you is necessary during your shift.

COMMUNICATION

Main Slack contacts:

Rooms manager: @bishop (Day 1) & @takis (Day 2)

#wceu-volunteers

@caroleo

BEFORE THE EVENT

Here are the instructions that your team members are getting from us. We would appreciate if you could get familiar with those:

Please create a Slack account as this is our main communication tool during the event.

Have a first look at the session schedule during your shift

Last but not least, we want to say a big THANK YOU for your precious help!
We couldn’t do this without you and we truly hope you’ll enjoy your volunteering experience during #WCEU 2018 at its best.