Privacy Policy 2021

This privacy statement describes how ContactOn (Opennetworks (Pty) Ltd) collects and uses the information you provide in your Google Calendar account via the ContactOn "Google Calendar Sync" application. It also outlines our use of your information and how you can access and update this information.

Collection and Use

We collect the following personal information from your Google Calendar and Google Contacts account:

• Event name
• Event date
• Event time
• Event description
• Event location
• Event resource name
• Contacts' names
• Contacts' email
• Contacts' telephones
• Contacts' company
• Contacts' gender

We add/import the following personal information from your ContactOn account to your Google Calendar & Google Contacts account:

• Event name
• Event date
• Event time
• Event description
• Event resource name
• Contacts' names
• Contacts' email
• Contacts' telephones
• Contacts' company
• Contacts' gender

We use this information to

1. Populate your Google Calendar & Google Contacts data in your ContactOn contact management tool
2. Populate your ContactOn customer data in your Google Calendar & Google Contacts account
3. Create bookings from the ContactOn calendar for the imported/synchronised contacts
4. Keep your Google Calendar & Google Contacts in sync with your ContactOn calendar and contacts and vice versa
5. Send meeting confirmation emails, meeting cancellation emails, meeting update emails or meeting reminder emails to the contacts involved in meetings on your Google Calendar as well as your ContactOn calendar

We will only use this information for the specific reason for which it was provided to us.

Disclosure to Third Parties

We do not share or sell your personal information to third parties.

We disclose information only in the following cases:

• as required by law, such as to comply with a subpoena or similar legal process
• when we believe in good faith that disclosure is necessary to protect our rights, protect your safety or the safety of others, to investigate fraud, or to respond to a government request
• if we are involved in a merger, acquisition, or sale of all or a portion of Opennetworks assets, you will be notified via email and/or a prominent notice on ContactOn of any change in ownership or uses of your personal information, as well as any choices you may have regarding your personal information
• to any other third party with your prior consent to do so.

Security

The security of your Google Calendar & Google Contacts' personal information is important to us. We take commercially reasonable measures and follow generally accepted standards to protect the information you provide us, both during transmission and once we receive it. For example, the information you provide is transmitted via encryption using technologies such as secure socket layer technology (SSL).

No method of transmission over the Internet, or method of electronic storage, is 100% secure. Therefore, we cannot guarantee the absolute security of your information.

Accessing Your Information

To review, correct, or update your contacts’ information, you can use the ContactOn tool or you can update this information directly from Google Contacts. If you have chosen to synchronise your  contact data 2-way then the data will be updated both in ContactOn and Google Calendar & Google Contacts no matter where you make the changes to.

We will retain the synced/imported information for as long as your account is active or as needed to provide you with our services.

If you wish to close your account or request that we no longer use your Google Calendar & Google Contacts information please contact us so that we can give you the best practice steps to follow.

Privacy Statement Updates

We may update this privacy statement to reflect changes to our business or ContactOn as it pertains to the information collected from you and our use of it. If the change impacts how we use or handle information collected from you, we will email you and/or your company’s accounts administrator, or post a notice on the ContactOn login page prior to the change becoming effective. We encourage you to periodically review this page for the latest information on our privacy practices.