INTRODUCTION

You are the volunteer that assists the Room lead. Last-minute requests could be anything from getting a connector/adapter from the Green room to getting a bottle of fresh water for the next speaker. The Room lead is the one who will tell you what is needed and (usually) where to get it.

You will also run the microphones around the room at the end of the talks in collaboration with the door guards in the back of the room.

You will contribute to the smooth running of the sessions during WordCamp Europe 2018.

You will be part of a room team, including room lead, time keeper, (stage builders) and door guards.

YOUR TEAM

Here you can have a look at your team during your shift: When I Work

You can check who’s on your team by selecting the room assigned to you in the category “Job Sites” and/or by selecting the roles mentioned above in the category “Positions”.

In this video, we give further information about finding teammates and leads in When I Work.

Please note that the Rooms managers are not assigned to a specific room: If you wanna see them, the “Job Sites” Category should be set to “ALL”.

DURING THE EVENT

These are your main tasks during your shift.

Assist the Room lead with any last-minute requests
Run a mic to people in the audience during Q&A’s
Please wear your volunteer t-shirt while you are on shift.

Before you shift starts, you’ll meet the Room lead who will give you some brief instructions about your role.

Meeting point: in front of the stage in the track assigned to you

Time: 15 minutes before the first session on your shift starts

Your physical presence in the room assigned to you is necessary during your shift.

COMMUNICATION

Main Slack contacts:

@Room lead

#wceu-volunteers

@caroleo

BEFORE THE EVENT

Before the event starts, we would like to ask you to:

Please create a Slack account as this is our main communication tool during the event
Have a first look at the session schedule during your shift

Last but not least, we want to say a big THANK YOU for your precious help!
We couldn’t do this without you and we truly hope you’ll enjoy your volunteering experience during #WCEU 2018 at its best.