THE GREENS BOARD OF DIRECTORS MEETING

January 22, 2024

2461 El Dorado Court

Call to Order:         5:15 pm

Members Present: Critt, David, Tracy, Dennis (Sylvia was unable to attend, but was available by phone)

Presentation To The Board: Grady Cline, age 12, (Sally & Critt’s grandson) made a presentation to the Board in regards to his business. The Board can not endorse anyone, but we can pass the information along to all homeowners.

Grady - I’ve noticed that addresses all along the sidewalks / driveways are faded and I would like to paint them. I’ve done three so far in this neighborhood (2454, 2464 and 2467). I charge $20.00 for one address, $30.00 for two. I can do some this weekend, and some next weekend. I take cash for payment. I am saving up for a new dirt bike. Thank you.

Critt reminded him that everything must be standard in this neighborhood, only black & white. Homeowners must pay for the work, and he will be responsible for collecting the money from them. He can do the driveways, or the curb – up to the homeowner. Anyone interested can get hold of him through Sally Kosnick.

Tracy will do a draft email and send to the Board for approval before sending out to all homeowners. Then the Board will get the number of owners interested and let him know.

Approval of Minutes: September 18, 2023 and October 24, 2023 (the Annual Meeting) minutes have been completed and sent to board for approval.

Treasurer’s Report – Tracy: Tracy presented HOAMCO financials. David talked about how much money we spent last year, and the fact that we went over budget. This year, with the increase in monthly HOA dues to $160.00 per month, we need to try our best to stay within the budget and get more money into reserves. It is the job of the Board to do our best to keep costs down while maintaining The Greens.

MOTION: David made a motion to accept the HOAMCO December 2023 year-end financials as presented by Tracy. Dennis 2nd.                                                         AYE - 4, NO – 0

Tracy reports she will close out the last Sunflower Bank CD paying minimal interest (.449%) and open a new 9-month CD paying 4.45%.

Secretary’s Report - Tracy: All minutes have been completed and awaiting Board approval.

COMMITTEE LIAISON REPORTS:

Landscape Advisory Committee; Critt Garner, Liaison – Wasser & Wasser increased their fees a little bit for this year’s contract. Tracy will complete the 2024 Landscape Contract for signatures. Critt thinks we have too many trees along Terrace, and some of them are in bad shape. Tracy suggested maybe adding more oleander to partially hide the wall? Critt notes that we need to remove all the trees along Buena Vida that are too close to property owners’ walls and causing problems (branches hanging over into yards, dead branches, roots starting to lift-up and crack the walls). We need to get an idea of the cost before we agree to do anything. Will get a bid from Wasser, and 2nd from someone else. We had to spend a lot of money last year in landscaping, as The Greens is getting older. Sloped lawns – some properties have very sloped lawns which is almost impossible to

January 22, 2024 Greens BOD Meeting Minutes                                                        Page 2

water without wasting water. We have started working on removing grass from the slopes, and adding rocks, which cuts water use and the grass looks better. Landscape Walk-around scheduled for Thursday. We need to try to not waste water where ever possible.

Architectural Review Committee; David Noble, Liaison – Dennis is staying on as Chair of the Architectural Review Committee (ARC). Dennis indicates two owners that are still out of compliance. Both have been notified several times. It was agreed that Tracy would draft letters to both giving them a specific date to comply or The Board will have the work done and bill the homeowner.

Social Committee; Tracy Thompson, Liaison. Sally spoke to the Board. The committee needs more help – there is just two members (Sally and Mike Green). We have had pool opening potlucks, and holiday potlucks, but not sure which ones we should continue. In the past, we have had potlucks for Pool Opening, Memorial Day, July 4th, Labor Day, and sometimes Pool Closing. That would be five parties in the summer. Do neighbors want these all continued? The Coffee & Donut Socials will continue. Mike came up with this idea, and these continue to be very well liked and attended. Does anyone have any other ideas? Any special things they wish the committee was doing besides the pool activities? Maybe get everyone’s birthday (not the year) and do something with that? Please contact Sally with thoughts. Tracy will draft an email and send to Sally and Mike for approval before sending out.  

Pool Committee; Dennis Betts, Liaison – Dennis will be taking over the Pool Committee. First thing he wants to do is clean out the office. Critt, David and Lynn Noble (who is in town right now) will help install the shelves, and Tracy will help with organizing. Critt - the pool is in the best shape it’s ever been. Ron (Logan) and Jason (pool contractor) worked their butts off the last couple of years to get it in great shape. We will be adding two more poles to add an additional shade structure.  

Board Member Positions & Assignments:

        Critt Garner – President, Landscape

        David Noble – Vice President, Landscape

        Tracy Thompson – Treasurer / Secretary, Social, Yellow Cards

        Dennis Betts – ARC, Pool

Other Business:

Critt reports that the work on the front entrance lights went much better than expected. The electrician found the electrical short and found a secured conduit where the electric line was running. New line run without the major work we were expecting. We will be receiving approximately $1,300.00 back from the electrician.

Critt also notes we are having problems with coyotes. At least two residents have lost a pet to them in the last couple of years. Raising the walls won’t work – coyotes will just climb over them (they are amazing climbers). Critt was wondering about adding electric fencing? He will have to check with the City on any restrictions on electric fencing in the City limits. It probably would not be allowed anywhere a person or child could touch them. We will continue this research and see what options owners might have.  

Meeting Adjournment: 6:28 pm     

Respectfully recorded –

Tracy Thompson, Secretary / Treasurer

Minutes unanimously approved by the Board for distribution on 3/25/24