MINUTES

Children’s Kiva Montessori School

Children’s House - Board of Directors Meeting

12.11.17 @ 5:00 pm - Children’s House, 1204 E. Empire

BOD Approved on 01.06.18

  1. Work Session
  1. CH Strategic Plan: Risks and Opportunities - SWOT Analysis
  1. We reviewed, commented, and edited the above listed section of the ‘CH Strategic Plan’ via Google Drive.

Next work session:

  1. Call to Order: Andrew called the meeting to order at 5:30 pm.

  1. Roll Call: Andrew Campo, President; Gabi Morey, VP; Tamia Hurst, Secretary; Eric Ikenouye, Treasurer; Cayce Hamerschlag, Member

Absent from BOD: None

Staff: Alexia Hudson, CHD

Community Members: Kelli Jackson, E/M S BOD Member

  1. Vision – Children’s Kiva Montessori School will provide a vibrant and engaging learning environment based on the teachings of Dr. Maria Montessori that supports all students’ academic excellence and ability to become empowered, creative, lifelong learners responsible for themselves, their community, and their environment.

Mission - The Early Childhood Program at Children’s Kiva Montessori School uses authentic Montessori methods in a safe, nurturing, and developmentally appropriate environment to inspire students’ sense of wonder, innate desire to work and learn, and positive engagement with their community.


Montessori Article Discussion - Alexia

  1. Article for the Month: Montessori Preschools Boost Academic Results
  2. HAP training - discussion of Gallups Strengths Finder

Lead for next Montessori Article Discussion - Alexia

  1. Approval of Previous Minutes
  1. 11.13.17 - Regular CH BOD Meeting Minutes

Andrew moved to approve the minutes as written, seconded, no discussion, approved unanimously.  Motion carried.

  1. Approval of Agenda: Andrew moved to approve the agenda as presented, seconded, no discussion, approved unanimously.  Motion carried.

  1. Community Member Forum
  1. No comments.

  1. Staff Comments
  1. No comments.

  1. BOD Task Calendar
  1. December
  1. Policy: Enrollment policy
  1. This policy is included in the Parent / Student Handbook and therefore does not need to be reviewed at this time.
  1. Review liability insurance coverages: schools, BOD, building contents, students, Additional Insureds, and personnel (Insurance policies renew in January)
  1. Auto renewal each year.
  2. Alexia: email liability documents to the board.
  1. Approve Annual Parent and Staff Survey (SAC)
  1. Children’s House has not been given access to this document.
  2. Tamia moved this survey from the Board Packet - E/M S to the Board Packet - Shared Documents so that the CHD and CH BOD could review the survey.
  1. Tamia: email the E/M S BOD and HOS regarding the SAC survey. 
  1. All: Review the Annual Parent and Staff Survey (SAC)
  1. Mid-year CHD evaluation and performance goals
  1. Alexia said this has been done informally in the past.
  2. Alexia continues to provide goals and feedback via board reports.
  3. Retreat topic: CHD evaluation and performance goals.
  1. Begin planning annual budget
  1. Finance Committee

  1. Reports:

  1. BOD President
  1. Attended the E/M S BOD meeting, nothing to report.

  1. Budget & Financial Oversight Committee
  1. Report
  2. Financial Report

  1. Children’s House Director
  1. Report
  2. Appeal Updates - ongoing.
  3. Shared details from Lyndi Spears visit.
  1. Concern of overuse of IPads, electronic devices, screen time, etc.

  1. Additional Committee Reports (uploaded to Google)
  1. Development and Fundraising
  1. Report
  2. Annual Appeal
  3. If you have not input your “asks” into the spreadsheet, please do so.
  4. Brief discussion of 30th anniversary.  More to come.

  1. Nominations and Board Development Committee
  1. Report
  2. Approval of the 2018 CKMS BOD Self-Evaluation
  1. Discussion: Nom Comm will make note of needed changes/clarification for the next year’s evaluation.
  2. Andrew moved to approve the 2018 CKMS BOD Self-Evaluation.  Motion seconded, no discussion, all approved.  Motion carried.
  1. Potential Board Members
  1. Discussion of potential board members.
  1. February 12th - possible joint board training, shortened BOD meeting
  1. Children’s House supports having a shortened meeting in an effort to have a joint board training.
  1. Board Retreat
  1. Location
  1. Cayce is willing to host the retreat at her home.
  1. Time
  1. 8:30 am - TBD
  1. Agenda Items
  1. Board Self Evaluation
  2. CHD Evaluation
  3. Strategic Plan
  1. Board Retreat Team: Alexia, Cayce, Tamia
  1. Tamia: send out an email to set up a meeting time to discuss Board Retreat Agenda.
  1. All: email Susan Likes your Gallup Strengths Finder results.

  1. Unfinished Business
  1. None

  1. New Business
  1. None

  1. BOD Report for Monthly Newsletter
  1. Gabi: submit a board report for the school newsletter to Alexia.
  1. Suggestions: season of gratitude, 30th anniversary, annual appeal.

  1. Shared Board Information
  1. None

  1. Items for Future Agenda(s) – BOD President
  1. Work Session
  1. CH Strategic Plan: Risks and Opportunities - Risk Register, Success Measures, Management Plan

  1. Calendaring – BOD President
  1. Upcoming events
  1. December 21, 2017 - January 5, 2018 - Winter Break
  2. Monday January 8, 2018 - NO SCHOOL - CH Staff professional development
  3. January 12, 2018 - 3rd Year Seminar - Children’s House - 8:00 - 11:15 am
  4. January 15, 2018 - NO SCHOOL - Martin Luther King Jr. Day
  1. Next BOD meeting
  1. January 06, 2018 - Annual Board Retreat
  2. January 06, 2018 at TBD - 11033 Road 29, Cortez
  3. E/M S BOD Meeting, December 18, 2017 @ 5:30 pm (Cayce to attend)
  4. E/MS BOD Meeting, January 29, 2018 @ 5:30 pm (Eric to attend)

  1. Status of previous meeting’s action items – Tamia
  1. Alexia: create a double-sided brochure (complete by September, Alexia requested it be moved to November).
  2. Tamia: meet with Alexia regarding a new format for the Task Calendar.
  3. BOD: Input all potential asks in the Donor Tracking spreadsheet (Board Packet - Shared Documents).

  1. Review all Action Items – Tamia
  1. Next Montessori Article: Alexia
  2. Everyone: review and comment on the following sections of the CH Strategic Plan: Risks and Opportunities - Risk Register, Success Measures, Management Plan.
  3. Alexia: email liability documents to the board.
  4. Tamia: email the E/M S BOD and HOS regarding the SAC survey.
  5. All: Review the Annual Parent and Staff Survey (SAC)
  6. Tamia: send out an email to set up a meeting time to discuss Board Retreat Agenda.
  7. All: email Susan Likes your Gallup Strengths Finder results.
  8. Gabi: submit a board report for the school newsletter to Alexia.

  1. Adjournment: Andrew moved to adjourn the meeting, unanimously approved.  Motion carried.  Meeting adjourned at 6:46 pm.

Prepared by Tamia Hurst, BOD Secretary

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