Alternative Shelter RFPQ
call for proposals from Multnomah County / Joint Office of Homeless Services, 2021
Last updated: 27 May 2021
Doc created: 28 February 2021
Document owner: email@example.com.
Document editor(s): Tim McCormick firstname.lastname@example.org, Sean Green email@example.com.
Short link to this doc: http://alternativeshelterRFPQ.pdxshelterforum.org.
Access: open to all with link, for viewing, commenting, or suggesting. Full edit access available by request.
Twitter hashtag search: #AlternativeShelterRFPQ.
[thanks Andy Olshin for gathering]:
Event Number RFPQ-76-2021
Event Name: Alternative Shelter (Reissue)
Bridges to Change, Inc.
Monta Knudson, ED
City Repair Project
Staff e-mails are listed on this page
Caleb Tel Coder - Community Operations and Visioneering
Ecumenical Ministries of Oregon
(individual staff email listed on this page)
Equitable Giving Circle
Family Promise of Metro East
Email addressess of staff are there
Greater Good Northwest (linked to Do Good Multnomah)
Eboni Brown - Executive Director (seems also to be Director of Shelter Programming for Do Good Multnomah)
Rich Flamm - Director of Programming
Related: Tara Benavente, St. John's Village Program Manager
Jeremiah Kelton - Veterans' Village Program Manager
Helping Hands Re-entry Outreach Centers
Alan Evans, Founder, CEO
Raven Russell, Director of Data & Major Projects
Matthew Supplee, LLC
Oregon Trail of Hope
“The Joint Office of Homeless Services, on behalf of the City of Portland and Multnomah County, wants to hear proposals from community-based organizations who want to create new shelter options for people experiencing unsheltered homelessness in Multnomah County.
‘These new options would add to the housing-focused response system built by the Joint Office since 2016. That system includes more than 1,300 year-round, 24-hour shelter beds; supportive housing to help people end homelessness by not just gaining housing but keeping it; and new models of street outreach.
‘As a first step, the Joint Office is launching a Request for Programmatic Qualifications, or RFPQ, process. The RFPQ opened Feb. 17, and proposals must be submitted by March 9. Your proposal can be fully developed or relatively preliminary at this stage.
A Home for Everyone (Multnomah Co. homelessness coordinating body) - Coordinating Board meeting.
Tim McCormick asks, in public comment, about the "RFPQ for alternative shelter" in presentation docs for meeting: https://youtu.be/6m9oJKsESD4?t=851.
Here's where they got to discussing that: https://youtu.be/6m9oJKsESD4?t=6275.
Marc Jolin, JOHS Director:
"There is more planning work to do, that we've committed to, around what is the future continuum of helter look like, and how does it align with our efforts to get people into housing quickly?"
"and there is this kind of urgency around, there are a lot of folks outside now who need alternatives and we've got the prospects of a lot of folks losing their housing in the future, what can we do to be ready for that?
That's where this shelter RFI, RFPQ work comes in, so we’re engaging right now with our shelter providers who we already have authority to contract with around interest in operating Safe Parks specifically, a couple of different versions of that, one that is sort of focused on RVs, long-term stayers in RVs, and another for folks who are vehicles, maybe more recently lose their housing, looking for a safe place to overnight.
“So that’s out. And we’re also close to putting to out a Request for Proposal essentially, more broadly from the community, I can’t actually go into more detail about it, so once it’s hout everyone has the same amount of time to look at it, but broadly the goal is to seek out proposals from the community around opportunities for a range of shelter expansion types, so really being open to the range of types of shelter that we might offer in addition to the ones that we currently have. So we expect to have that out, and we are working to make sure the word gets out as widely as possible, certainly we’ll put the word out via our A Home for Everyone network… so look for that, there’ll be time to respond, and I think we’re excited about the opportunity, but it does reflect that understanding that with the Metro funding and the urgency we want to be moving quickly to be ready for the investment of those dollars.”
Helen Ying asks: do we know an end date when these proposals are supposed to be submitted?
Marc: “the RFPQ will go live, hopefully very soon, and in it there will be an end date.”
“We’ll give several weeks so folks have an opportunity to submit. And we’re working hard to make it as accessible a process as possible. We’re working right to figure out how to make sure there aren't’ unnecessary barriers to participation.”
Tim McCormick commented (in chat channel): “Marc, about that alternative shelter RFPQ call and getting the word out widely, we (at PDX Shelter Forum) were thinking about a next open public forum on the subject, perhaps we can coordinate to do this at a good time and good way to dovetail with your outreach process.”
Nui Bezaire is the lead for Metro SHS tax measure planning at JOHS. (?)
Slide: Phase 2 Planning With Stakeholders
Housing and Rent Assistance
- 2,235 unit strategy. -- forum: AHFE Housing Workgroup.
“I do want to reiterate Nui’s invitation to reach out with ideas for convening the spaces that we don’t right now have, so a discussion around Safety on the Streets..[etc], there are a lot of spaces that we’ll need to kind of come together and create in order to host the conversation that are necessary. So, please reach out to us with thoughts about how you’d like us to convene those, that would be very helpful. And that work we’d expect to get underway very shortly, because we know that in order to be able to fully implement in year two, we’re going to need to start these conversations as soon as possible.”
Alternative Shelter (Reissue)
The Joint Office of Homeless Services (JOHS) seeks responses from community-based organizations (CBOs) interested in creating alternative shelter opportunities for people experiencing homelessness.
Open 2/17/2021 2:00 PM PST Type Request for Programmatic Qualifications (RFPQ)
Close 3/9/2021 4:00 PM PST
Sealed Until 3/9/2021 4:00 PM PST
Phone +1 503-988-7550 ext. 87550
93131803 Emergency Housing Services
99070202 Case Management
99070204 Community Building & Development Services
99070206 Crisis Response & Intervention
99070215 Housing Services
99070225 Transitional Housing
There will be a non-mandatory virtual pre-proposal conference for this Solicitation on February 26, 2021 at
10:00 am PST.
To join via Google Hangouts: https://meet.google.com/asp-uboi-rnp
Join by phone: (US) +1 641-632-2409 PIN: 944 384 671#
ITEMS TO SUBMIT AS SUPPLIERS ATTACHMENTS FOR THIS RFPQ:
PURPOSE AND OVERVIEW
The Joint Office of Homeless Services (JOHS), on behalf of the City of Portland and Multnomah County, is seeking proposals from organizations that are interested in providing Alternative Shelter services. Proposals should be from community-based organizations (CBOs) interested in creating alternative shelter opportunities for people experiencing unsheltered homelessness in Multnomah County.
This procurement involves a minimum two-stage qualification process with follow on optional stage if needed.
The first stage of this RFPQ is Supplier and Solution Research. Information gathered as a result of this stage may assist the County in the construction of any potential following stages or sourcing events or alternative contracting processes and provide the County knowledge of available services or products in the marketplace. There shall be no monetary exchange or contract resulting from this stage.
The County intends to identify potential suppliers and solutions in this stage, refine requirements and opportunities available in the industry for the solution described in this sourcing event. This stage is unscored and the County will require an indeterminate amount of time to review responses, develop additional requirements and determine next steps. During the review, the County may request clarification or may request additional information as further steps of research.
In Stage I of the qualification process, CBOs interested in developing and operating Alternative Shelter programs will submit a project proposal that outlines specific aspects of the proposed shelter program, as identified in the Proposal Evaluation and scoring section of this RFPQ. Only COBs who submit proposals in this stage will be eligible to respond to Stage II.
Stage II will invite only CBOs who submitted proposals and met the minimum requirements in Stage I. CBOs who are qualified through Stage II to provide components of Alternative Shelter will be eligible to contract for those services with JOHS at any time over the five (5) year Contract Period. Specific project proposals received in Stage I will be considered solely as a means to qualify entities; this RFPQ process will not be used to select specific proposals for funding. Contract awards will be determined through a separate allocation process.
On any given night, more than 2,000 people live unsheltered in neighborhoods throughout Multnomah County. They may be sleeping in a tent, in a vehicle, in an abandoned building, under an overpass, in a park, or on the sidewalk with little more than a blanket and a tarp. The unsheltered population is disproportionately made up of People of Color, and a significant majority of those who are unsheltered report having significant mental health conditions and/or addiction disorders. With COVID 19 causing further economic crisis for many of our lowest income households, the number of unsheltered people is likely to rise even further in the coming year.
While our community has significantly expanded congregate shelter capacity over the past five years, and has invested in alternative shelter strategies as well, there is a need for more and more diverse shelter offerings. Recently, there has been a surge in interest among faith organizations, neighborhood associations, advocates, and members of the unsheltered community to help be part of the sheltering solution. The purpose of this RFPQ is to embrace those calls and to use public resources to facilitate the realization of those community-driven solutions to our need for additional and more diverse shelter offerings.
Joint Office of Homeless Services History
Like other communities across the country, our area has experienced significant increases in homelessness and decreases in housing affordability over the last decade. The Joint Office of Homeless Services (JOHS) was established in 2016 to oversee the delivery of services to people experiencing homelessness in Multnomah County in an effort to increase system efficiency and better respond to community needs. The JOHS represents a shared commitment between Multnomah County and the City of Portland to expand services and make those services easier to access for those in need.
Staff of the JOHS administer contracts for services, manage systems of care, oversee system reporting and evaluation, conduct homeless street counts and one night shelter counts, and write proposals to and monitor funds issued by the U.S. Department of Housing and Urban Development’s Continuum of Care, as well as other state and federal funding programs. These operations affect the lives of tens of thousands of adults, youth, and families experiencing homelessness in Multnomah County.
The JOHS is guided by the shared values and common agenda of the A Home for Everyone partners. In 2014, the City of Portland, Multnomah County, Home Forward, and the City of Gresham joined with others to invest in A Home for Everyone (AHFE) and develop a comprehensive strategy for addressing homelessness. AHFE unites elected officials and people who have experienced with leaders from the faith, philanthropy, business and nonprofit communities around a shared vision and carefully chosen strategies in housing, employment, health, and emergency services. The AHFE plan can be found at https://ahomeforeveryone.net/.
A Home for Everyone
The vision of A Home for Everyone (AHFE) is that no person should be homeless, and that everyone needs a safe, stable place to call home. AHFE supports policy development in conjunction with Multnomah County, the City of Portland, the City of Gresham and Home Forward, and is staffed by the Joint Office of Homeless Services. This RFPQ is grounded in the following AHFE guiding values and principles:
The long‐standing solutions to prevent and end homelessness transcend available resources and multiple systems of care – foster care, domestic violence, community justice, health, mental health and addictions. To permanently end homelessness, we must strengthen efficiencies in our current system and better align other resources towards ending homelessness.
Culturally specific services are services provided by and for specific populations based on their particular needs, where the majority of members/clients are reflective of that community. These programs use language, structures and settings familiar to the culture of the target population to create an environment of belonging and safety in which services are delivered. Culturally specific organizations typically refer to organizations with a majority of members/clients from a particular community. Culturally specific organizations also have a culturally focused organizational identity and environment, a positive track record of successful community engagement, and recognition from the community served as advancing the best interests of that community. These definitions describe the organizational and programmatic elements intended to eliminate structural barriers and create environments that ensure safety and belonging.
Multnomah County strongly encourages the participation of Culturally Specific Service provider organizations, Minority-Owned, Women-Owned, Emerging Small Businesses, and Service Disabled Veteran in providing these services.
The target population is people experiencing unsheltered homelessness in Multnomah County, with a focus on People of Color who are overrepresented in the homeless population, people with significant behavioral health conditions, people from the LGBTQIA communities, and people living in parts of the County underserved by shelter.
In order to encourage the expansion of alternative shelter options, the JOHS has proposed a total of $3 million to support alternative shelter projects. We anticipate that up to $2.0 million will be made available to support the one-time set-up costs of alternative shelter projects, and $1.0 million will be allocated to support ongoing shelter operating and program expenses. These sums will only make a meaningful impact on the amount of alternative shelter if, as intended, they leverage substantial community-level investments of space, materials, labor and funding. In addition to providing limited financial support, the JOHS will provide technical assistance to successful proposers to address legal, programming and other issues that may arise, and will have some capacity to assist with site identification for proposers that do not yet have a site for the shelter program that they envision. The JOHS is working with public landowners to identify potential sites that could be assigned to successful proposals.
Funding of the work described in this RFPQ is not guaranteed. Fluctuations in funding year to year should be expected. The County cannot assure that any particular level of work will be provided and the contract will permit the County to add or remove work as necessary depending on availability of funding.
Proposers may offer any of a wide range of shelter options as alternatives for people sleeping unsheltered and unsanctioned in public spaces in the City of Portland and Multnomah County (e.g. ‘villages’, safe parking programs, modular shelters, etc.). Any proposal that demonstrates that the shelter program suggested will be an improvement for participants over sleeping unsheltered in unsanctioned public spaces will be considered. However, proposals should demonstrate the relationship between the benefits to participants of the proposed program and the costs of creating and maintaining the program. Alternative shelter programs may involve the use of outdoor and/or indoor spaces, permanent and/or temporary structures. Although a shelter program does not have to put a time limit on how long someone may stay, every shelter must be understood to be a temporary living situation that offers safety, stability, and support to facilitate successful transitions to permanent housing.
Stage I of this RFPQ is unscored and the County will require an indeterminate amount of time to review responses, develop additional requirements and determine next steps. During the review, the County may request clarification or may request additional information as further steps of research.
Follow-on stages of this RFPQ will require evaluation of proposals received be conducted comprehensively, fairly and impartially. Structured quantitative scoring methods will be used to maximize the objectivity of the evaluation. Additional information for evaluation will be provided in Stage II.
Although not scored proposals for stage I are encouraged to include:
Fiscal requirements and reporting will be included in Stage II.
Contract negotiation information will be included in Stage II.
CONTRACT AWARD AND ALLOCATION PROCESS
This is a formal, competitive, Request For Programmatic Qualifications (RFPQ) process as provided for under the authority of County Administrative rule PUR-1. No contracts will be issued as a result of this RFPQ process.
All Proposers seeking to provide services must submit a proposal in Stage II and any optional Stages and receive a minimum of 70% of the total points possible in order to qualify.
Our intent is to establish a pool of qualified CBOs who will be eligible for potential contract awards or determine if a pilot project approach to these services would be needed. There is no limit on the number of CBOs that may be qualified under this RFPQ process.
Entirely separate from this qualification process the JOHS will initiate and award requirements contracts to those qualified providers who demonstrate the desired experience, skills, proficiency, certifications and area of specialty. The County reserves the right to qualify additional suppliers for these services, as it deems necessary. All qualified suppliers will be added to one vendor pool, from which contracts will be awarded through the allocation process.
This RFPQ will qualify shelter providers for a period of up to five (5) years. Qualified Providers will remain eligible for contract awards during this period. JOHS reserves the right to withdraw this RFPQ at any time, reissue a subsequent RFPQ, or terminate the resulting contracts, if any, at any time.
COMPENSATION AND METHOD OF PAYMENT
Compensation and Payment information will be included in Stage II.
Not used for this solicitation.
The table below reflects the minimum insurance required of a Contractor to provide this service. Additional
insurance coverage may be required depending on the key features of service delivery chosen by the Contractor.
Final insurance requirements will be subject to negotiation between and mutual agreement of the parties prior to
Minimum insurance requirements:
TYPE OF INSURANCE AMOUNT PER OCCURRENCE AGGREGATE
Commercial General Liability $1,000,000 $1,000,000 $2,000,000
Workers Compensation - Required
At the time of proposal submission, Proposers must meet the following minimum requirements. Failure to provide any of the required documents or meet any of the below requirements shall result in rejection of the proposal.
# Required to View Event
* Required to Enter Bid
[hosted by Joint Office of Homeless Services]
Kathi Braeme-Burr (host)
Oregon Poor People’s Campaign
Peter Finly Fry
Katelyn Bessette - Bridges to
Matthew Lembo 10:13 AM
Do you have any advice around temporarily leasing empty private properties for low-impact, low-budget supported campsites? Our NA has a lot of volunteers at the ready and other support for building and managing a small sanctioned camping site but no place to build it.
Matthew Lembo 10:14 AM
Along those lines, we have been working to supplment city agencies -- trash pickup, sanitation, hygiene support, gear drives, etc -- for several months. Can we leverage this RFPQ to put more funding and support behind these efforts?
Lorena Hanks 10:23 AM
I'm a very small organization, and given the limited resources I have access to, I do not have the ability to create a full shelter alone. But with help I could be in charge of organization. Should I still submit an RFPQ?
Janet McManus 10:23 AM
Lorena, what organization are you with?
Lorena Hanks 10:24 AM
I have my own business, Moon Rose Magic Shop LLC. (Does that count as an organization?)
Mark Lakeman 10:25 AM
Mark Lakeman here to offer my participation on a team. I've been involved in supporting the DIY movement of houseless villages since the advent of Dignity Village. Helped numerous other villages since then. As teams are forming I want to offer help.
Janet McManus 10:25 AM
Mark, can you identify where you live and insert your contact info?
homer williams 10:25 AM
Does the county has any available land for camps?
Oregon Poor People's Campaign 10:26 AM
If there are groups that together have all the pieces would you assist in linking them up
Matthew Lembo 10:26 AM
Kory Arntson 10:26 AM
Would JOHS possibly match a non-profit with land and shelter partner
Mark Lakeman 10:27 AM
Live and work in SE Portland. Sellwood is where I live, and work at 1421 SE Division. firstname.lastname@example.org and 503-381-5885
Janet McManus 10:27 AM
Thanks Mark. I will contact you after.
Mark Lakeman 10:29 AM
I should add that my team is an architecture and planning staff. We've provided design, technical and permitting, coordination and advocacy support for Dignity Village, R2DToo, Kenton, and Vet Village in Oregon City.
Matt Suplee 10:30 AM
Hi, I have a background in architecture and industrial design. I'd be interested in working on RFPQs with others here if anyone wants to collaborate. Contact me: email@example.com
Matthew Lembo 10:31 AM
Janet McManus 10:31 AM
Please include me on contact list: firstname.lastname@example.org
Adam Salazar 10:31 AM
Adam Salazar - Volunteers of America Oregon | email@example.com
Nick Sauvie 10:31 AM
ROSE Community Developmentnick@rosecdc.org
Bob Lloyd 10:31 AM
Mark Lakeman 10:31 AM
Another point, we've successfully partnered with PSU Architecture in producing Kenton Women's Village, Veteran's Village, and Agape Village. Todd Ferry at PSU and I have touched base to possibly collaborate to support teams who may need assistance for this RFPQ.
Brenda Ketah 10:32 AM
Brenda Ketah- Home Builders Foundation- HomeAid Portland, firstname.lastname@example.org. 503-684-1880.
Deb France 10:33 AM
I have a team of architects, planners and designers who are interested in working with others on this RFPQ. It is clear to me that we are all united in our concern for meeting the needs of our homeless community and we should unit in working together.
Gavin Bristol 10:33 AM
Are the current shelter villages being spaced apart as a covid safety measure or for fire code?
Caitlin Monks 10:33 AM
I'm a public health consultant/grant writer in the process of co-founding an organization called Sunflowers Crisis Services. I have about a dozen people on standby who are interested in helping bring this organization together as soon as we're able to obtain the minimum necessary funding. My background is in Community Health Education and Health Sciences through the OHSU/PSU School of Public Health. You can reach me at email@example.com or at 971-900-2020.
Matthew Lembo 10:34 AM
Does JOHS have a strategy for using private, empty land in neighborhoods like Sunnyside on a temporary basis?
Caitlin Monks 10:35 AM
Anyone interested in collaboration/combining efforts please don't hesitate to reach out to me!
Sophia Suhu 10:35 AM
Sophia.firstname.lastname@example.org - My name is Sophia and I am an architect with a design concept and possible manufacturing on board. I would like to work with providers and land acquisition. I am open to helping out where possible.
Todd Ferry 10:36 AM
Todd Ferry, PSU Center for Public Interest Design. email@example.com
Carol Turner 10:38 AM
If a non-profit submits a general proposal that could include several projects that are not non-profits, do all of these projects have to be identified and named in Stage 1 and if not are they then not to be considered?
Todd Ferry 10:39 AM
Great to see so many architects/designers here! It would be great to set up a meeting for us all to discuss how we and our profession might best contribute to this effort in a similar fashion as we did with the POD Initiative in 2016.
Matthew Lembo 10:40 AM
Will you consider a Neighborhood Association as such an entity?
[we are 501(c)3]
Mark Lakeman 10:42 AM
Todd, a great idea. I support that idea very much, and hope that we can find more activated design allies to engage this cause.
Bob Lloyd 10:43 AM
Should outcomes reflect pre-pandemic spacing or current pandemic spacing or both? All sheltering environments are currently operating a reduced capacity - and hopefully in the future can go back to pre-pandemic capacity.
Carol Turner 10:44 AM
Carol Turner here- with Shelter Now- an advocacy group to support the increase and capacity of alternative shelters. Working primarily on policy level, but definitely want to support this effort. firstname.lastname@example.org at 503-869-2551
You 10:46 AM
There is a virtual forum on Monday from 10-12 that poses the following question: How can Portland quickly provide safe, private shelter or housing to all unsheltered residents? You can register at register.pdxshelterforum.org and find out more information at forum4.pdxshelterforum.org The panelist will include Commissioner Sharon Meieran and C3PO Program Coordinator and Dignity Village Program Specialist Victory LaFara in addition to Mark Lakeman and others.
You 10:47 AM
What are the requirements to contract with the County to help organizations understand if they should invest time into this opportunity?
You 10:50 AM
Are the requirements available on the website?
Matthew Lembo 10:51 AM
$2M in general liability, non-profit status are the biggies, I think.
You 10:52 AM
And do the organizations need to have non-profit status and the GL insurance when they submit?
Matthew Lembo 11:08 AM
Can a single individual with a single login submit multiple responses from multiple organizations?
(a bit technical) Can you drop that in here, too?
Marta Petteni 11:09 AM
Bob Lloyd 11:10 AM
LaQuida Landford 11:11 AM
Thanks 🙏🏾 Happiest last Friday of Black History Month
add yourself here with any description / contact information you want, and mark additions in document with your initials if you want.