STEP-BY-STEP GUIDE TO
TEAM REGISTRATION AND GRANTS
Follow the instructions in this doc to learn how to:
1. Register your new team at www.firstinspires.org
2. Apply for the MDE Grant in MEGS+ (closes Nov 6 at 11:59pm)
3. Apply for the additional “FRC Rookie Grant” through FIRST
(info at bottom of this document (closes Nov 2 at 11:59pm)
REGISTER YOUR TEAM WITH FIRST
If you have been a team before, you use your old team number to sign up.for events, or apply for grants. Your number stays with you always.
You will have to update your info for the new season by completing all outstanding tasks which appear on your task icon before you will be allowed to register for an event.
Registering your team on the www. irstinspires.org website is the first step to filling out grants, selecting events etc.
Get your temporary team number by registering your team here: www.firstinspires.org
Create an account by selecting the “sign up” button at the top of the page
Check your email for a link to verify your account and sign in
Select “create a new team” - follow the steps. Be sure to enter you cell phone to reach after hours/breaks.
Apply for the screening in our Youth Protection program (YPP) required of both the main and alternate contact. You cannot register for an event (which gets you a permanent number) until you both pass this screening.
You can access the YPP link on your Dashboard, at top right of opening page after you log into your account.
Register for Events:
FRC teams: (FTC/FLL/FLL Jr. teams register for events at the local level. Events for FTC/FLL/FLL Jr. teams do not show up on a team’s Dashboard.)
Once both of the team contacts have passed the Youth Protection Program screening, then it’s time to register for your events to get your permanent team number. the state grant. Both are included with your registration fee.
FRC Teams: Register for events without paying. No money is due at the time of registration of the team or to register for events. Money is due by late November. You will get a permanent team number once you register for and are placed into an FRC event.
Getting your Permanent Team Number:
FRC Teams: Once you are placed into your first event, you will get your permanent team number. This number is retained year to year. If you have not yet submitted the state grant you can use this number, or you can use the temporary number on the MEGS+ grant application, If using your temporary number, see no. 5 below.
FTC/FLL/FLL Jr. Teams: Your permanent team number will be assigned once the FIRST FTC registration fee is paid via the FTC Storefront. This number is retained year to year.
Season Calendar of important events for high school FRC: https://www.firstinspires.org/robotics/frc/calendar?field_event_category_tid=All
APPLY FOR THE STATE GRANT IN MEGS+
See comprehensive State Grant FAQ’s here: http://www.techplan.org/downloads/pdfs/2017-18_mde_first_robotics_faqs_1.pdf
GENERAL INFO ON STATE MDE GRANT IN MEGS+
ELIGIBILITY: Any publicly funded or registered private school district may apply for the grant. This includes public schools, charters, public academies and ISD's (with some stipulations on ISD offerings). The pot of money is smaller for non publics ($300,000 vs. $2,500,000). Please note: At this time there is no legal challenge to the funding of non-publics, but this could change in the future. I say go for it while we have it.
ANTICIPATED AMOUNT OF THE MDE GRANT:
High School FIRST Robotics Competition (FRC) (Grades 9-12) :
$1,500 Coach Stipend (need not be a teacher)
$7,500 Team Support for Rookies (covers rookie registration, kit plus 2 events plus $1,500 extra)
$XXX* State Championship advancement money later if you make it to States (automatic if money leftover)
$XXX World Championship advancement money later if you make it to Worlds (automatic if money leftover) $9,000+ total value of the MDE state grant package!
Middle School FIRST Tech Challenge (FTC) (Grades 6-8):
$1,000 Coach Stipend (need not be a teacher)
$ 300 Team Support
Elementary School FIRST LEGO League (FLL) ( Grades 4-5):
$750 Coach Stipend (need not be a teacher)
$200 Team Support
Elementary School FIRST LEGO League Jr (FLL Jr) Grades K=3):
$300 Coach Stipend (need not be a teacher)
$100 Team Support
WHO CAN FILL IT OUT?
Find the one person in your district, usually located in the supers office, who has level 5 clearance which gives them login and password access to MEGS+, (the online system for MDE grant applications for the MDE.) For charters, the level 5 may be at the managing company level. If you cannot figure out who your level 5 employee is, you can contact Amanda Stoel at the MI Dept of Ed and she can look it up on the MDE’s list.
READ THE GRANT PARAMETERS
Before starting, be sure to read up on the grant specifics which can be found in the various documents contained here: http://www.techplan.org/rdi/ The FAQ’s are particularly good this year.
LINK TO MEGS+ LOGIN IN PAGE
Look for the FIRST Robotics Grant for the 2017-18 year.
INFO FOR FILLING OUT THE GRANT
USE ONE SINGLE APPLICATION FOR ALL OF THE DISTRICT’S FIRST TEAMS.
The application allows you to add pages for each team.
Example: If a given district has 3 high school FRC teams and 5 middle school FTC teams, the application will contain 8 separate teams within the the single district-wide application..
FILL IN YOUR PERMANENT TEAM NUMBER. IF YOU HAVE ONLY A TEMPORARY TEAM NUMBER READ HERE:
FRC temporary numbers start with 2018, FTC 8 digit numbers starting with 2017. You can find this number by logging into your dashboard. FRC teams get their permanent numbers when placed into an event.
ONE SPONSOR IS REQUIRED
If you already have a sponsor in tow (Whirlpool, GM, FCA or Dow or others), put them in the grant. If you don’t have a sponsor yet, and many of our rookie teams don’t, you can use the FRC Rookie grant from Argosy (see bottom of this document) . Use Argosy as your community sponsor:
GM sponsored FRC teams
Rookie and Veteran FTC teams can use Consumers Energy:
The grant requires a cash or IN-KIND MATCH of 25% of the stipend, and 50% of the team support funds. The match can come from ANY source: company, other grants, the school itself. Examples of “in kind donations” can be a room to build at the school, school supplies, paying the teacher benefit portion of the stipend, a donation of materials from a sponsor, donations of food from restaurant or anything else you can imagine that helps your team, including paying substitute teachers while at the competition.
If you don’t check yes to the stipend match you won’t get it even applied for it. The
CREATE AND ATTACH SPENDING PLAN
Use the sample spending plan found at http://www.techplan.org/rdi/ The spending plan assumes your match is all in-kind. Input the NUMBER OF TEAMS at each level, NOT the dollar amount. It spits out your spending plant on the next tab. Download and attach.
MODIFYING YOUR GRANT INFO
Prior to hitting the final submit button, you can go in and modify your district's grant application to add new teams or modify information. But, remember you MUST submit before the application period ends on Nov 6, 2017. If you need to modify your application after hitting submit, call Amanda Stoel at 517-241-3639 and ask her to help you reopen it.
MDE CONTACT INFO
Or call Gail Alpert with questions
Or Sandy Smith
PAYING FOR THE FRC SEASON
The MDE money comes your school district NOT TO FIRST!
FRC Teams: The district must pay FIRST for you to get your kit. Then they get reimbursed by the state.
Money is due to FIRST in November. This is before the state grant recipients will be be announced. FIRST understands this and will allow you to use a conditional PO to secure your kit discussed below:
Once the MDE payments begin, the school will see funding reflected on line 99h of their state aid payment.
CHECK OUT OUR COMPREHENSIVE GRANT SHEET FOR A LIST OF OTHER GRANTS AVAILABLE THIS SEASON!
See www.firstinmichigan.org. Go to the quick links on the right side of the opening page. See Grants and Progression of Programs document.
If you plan to apply for a high school FRC grant and need help, contact
President, FIRST in Michigan
If you plan to apply for a middle school FTC grant and need help, contact
If you plan to apply for a late elementary FLL grant and need help, contact
If you plan to apply for an early elementary FLL Jr. Grant and need help, contact
Director, FLL Jr.
ADDITIONAL FRC ROOKIE GRANT:
It is a typical grant with lots of narratives and a fundraising plan.
Every Rookie, whether from a private, home school, or public school is eligible and should apply.
This payout makes it worth it:
$4,000 this year
$2,000 next year
Teams that applied for MDE grant (schools public and non-public):
Your angle should be that you need this grant as your match to unlock the state funds.
Home school teams and organization based teams that are not eligible for the state grant:
Your angle should be that since you are not eligible for the state grant, this funding is critical to your participation.
Regional Director for Michigan:
Fundraising Plan Required:
The goal of creating the fundraising plan is to look at the community around you to plan how you will fund the team on your own in the future. Discuss access to businesses, companies your parents work for, organizations, grants, your community foundation, etc.
It's actually a great exercise, though long and arduous to prepare. I prepared a pro forma presentation that you can just fill in. You can find it here: Proforma Fundraising Plan
There are three components you absolutely MUST include per the terms of the grant: