River Wednesday Enrichment Procedures, Fall 2020

All students have been assigned to small 7-9 student grade-level groups for the rest of the fall semester on-campus enrichment activities from 9-12 on Wednesdays. These activities will take place outdoors or in the larger rooms on campus. As before, we will still have symptom screening with Magnus. Masks and social distancing protocols will be adhered to at all times.

The Friday before your child’s scheduled visit, we will send a reminder email to your group. It will have a list of reminders for your visit. See below for a more detailed set of protocols and information for further review.

Please, reach out to Campus Manager Paula Pacotti at rivercampusattendance@headwaters.org for more information.

Update from 12/4 Weekly Updates:

As we are in Stage 4, our Enrichment activities will not be held on the 9th and 16th of this month. Please be advised that the Health Advisory Board is currently reviewing our school’s rubric in light of our better understanding of how COVID-19 is transmitted. Any changes made to our rubric will be communicated as soon as possible. We have also updated the calendar with this information.

Update for 12/2 from Stage 4 Update for River Campus Email sent on 11/19:

We are canceling the Wednesday, 12/2 enrichment session. We are not yet canceling the sessions for 12/9 and 12/16 in hopes that we will be able to welcome students to campus in some capacity on those days. We do realize that this is different from the original rubric. We will be revisiting this rubric on December 1 with the Health Advisory Group and will share any adaptations that are made. Updated enrichment schedules will be available after the Thanksgiving break.

Table of Contents:

Attendance

Attendance Changes

Group Schedule

Group Rosters

Things To Bring

If there is inclement weather, still bring your laptop.

Symptom Screening Procedure with Magnus

Staggered Arrival

Dismissal

Campus Safety Protocols

Outside Space:

Inside Space for Inclement Weather/Indoors

Guides & Staff

Safety Protocols

On Campus Support

Magnus App Questions

Attendance

As we move into a new phase of these on-campus activities, we will plan that your child is attending unless you tell us otherwise or have confirmed you are distance-learning only for the year. Please only reply to this email to notify us if your child will NOT be attending your next assigned Wednesday.

Attendance Changes

Please email RiverCampusAttendance@headwaters.org if there are any changes in your attendance for your child’s session.

Group Schedule

Here is the schedule for Wednesday Enrichment Groups for the remainder of the semester. Please note, these are subject to change if necessary.

** Update from 12/4: As we are in Stage 4, our Enrichment activities will not be held on the 9th and 16th of this month. Please be advised that the Health Advisory Board is currently reviewing our school’s rubric in light of our better understanding of how COVID-19 is transmitted. Any changes made to our rubric will be communicated as soon as possible. We have also updated the calendar with this information.

Group Rosters

Please see the rosters for the small grade-level groups linked below. Any concerns about groups should go directly to Roberto or Avé.

• Middle School Group Roster
• High School Group Roster

Things To Bring

Please make sure you dress appropriately for the weather when you come to campus. We will be outside for almost all activities. Students should wear adequate layers, appropriate footwear and may need to bring a hat, gloves, and a rain jacket. Remember, a cotton hoodie is not a rain jacket. Being outdoors is awesome and comfortable when dressed the right way!

If there is inclement weather, still bring your laptop.

We will be sure to provide an indoor space to store your backpack safely from any rain or weather conditions.

Symptom Screening Procedure with Magnus

• Parents, please complete our Magnus Health Screening Questionnaire via the Magnus App before leaving for school. Please note, only parents can complete the symptom screening. If your child is driving to school, we recommend a parent complete the screening at home, screenshot the go screen, and send it to your child’s cell phone.
• When you arrive at a health screening point, show your health screener a screenshot of your Magnus green Go message. This message also includes your child’s name and the date.
• Your health screener will take your child’s temperature, which must be 99.9 or less.
• Do you have more questions about Magnus (like setting your app password/username, how to login to the app, etc.)? Click here.

Staggered Arrival

Arrival will be staggered in the mornings to accommodate all arrivals. Below are the arrival times and procedures for each program. We have an arrival procedure that ensures student separation.

Dismissal

There are two dismissal times for MS and HS students. Just like in the morning, please drive through the alley from Nueces Street to pull up between Buildings 2 and 4. Your child will be released to you when you pull up.

• 11 a.m.: Dismissal before Pitso. If the student does not want to attend Pitso on campus, this is the pickup time.
• 12 p.m.: Dismissal after Pitso. This is the time to pick up your child if they decide to stay for Pitso.

Thank you again for your continued patience and flexibility. We are looking forward to seeing your child this Wednesday.

Campus Safety Protocols

Over the summer and throughout the first few weeks of the year, Headwaters has prototyped a wide variety of practices and protocols. We’ve piloted different hand sanitizer stations, handwashing stations, coverings for picnic tables, thermometers, and drop off procedures. We’ve added shade and enhanced outdoor spaces, and we’ve had an epidemiologist and our HVAC expert walk through our campuses to make recommendations related to ventilation, airflow, and air purification. We’re in the process of addressing those recommendations across all three campuses and will continue to monitor best practices and adjust. Every day we learn more about what works and what doesn’t, and processes continue to improve as we gain practice and experience.

As a reminder, these guidelines are a work in progress and will evolve as we continue to learn. We will notify you of any changes.

Outside Space: 

• We will be using outside spaces, with clearly designated seating areas and distance between different groups.  
• Students maintain six feet apart and are masked (no ventilator or gaiter masks). The maximum size for a group is 9 students and one guide.
• Student groups stay in one area, and guides rotate to them. (Example: Paul works on the deck with 9 seniors for one hour and then goes to the Building 1 Garden to work with another group)
• Students must bring water bottles and choose to bring snacks, which cannot be shared with anyone else. Students will maintain a minimum of six feet when having water or a snack. Students cannot use the water fountains for drinking but can use them to refill their water bottles.
• Hand sanitizer and wipes are available in each area.
• Our Outside spaces are

• Building 1 Garden (bathroom is first floor of Building 1)
• The Deck (bathroom is second floor of Building 2)
• Front of Building 2 (bathroom is first floor of Building 2)
• Front of Building 5 (bathroom is first floor of Building 5)
• Between 4 & 5 behind the basketball court (bathroom is in Teachers’ Lounge)
• Underneath the Studio (bathroom is inside first floor of Building 6)
• Off campus

Inside Space for Inclement Weather/Indoors

Use of rooms will be compliant with the 30 square foot/per student guidance, and we will only have a max of 10 total people in a space (9 students maximum and 1 guide).

• The spaces used will have proper circulation with at least two points of open airflow (two open doors, an open door and two open windows, etc.).  
• We will not be using spaces that only have one point of outside air entry.
• We will have signage and roped off areas to maintain designated entries and exits (example, access upstairs of building 2 via the outside stairs and no use of the internal stairs).
• We will have signage for the bathrooms about cleaning after use. Students will use the bathroom one at a time, with a pass issued by the guide they are with.
• Our cleaning company does clean all rooms and disinfects high-touched areas in the evening.
• The indoor spaces we will use are:

• 1.101 + 1.102 combined with divider open (bathroom is on the first floor of Building 1)
• The Loft (bathroom is second floor of Building 2)
• Bottom of Building 2
• 2.201 + 2.203 combined
• 4.201
• 4.202 + 4.203 combined
• 4.103
• 4.104
• 5.101
• 5.103
• Studio + 6.204 combined

Guides & Staff

Safety Protocols 

Guides complete a morning symptom screening, similar to the Magnus symptom screening, before coming to campus. If a staff member fails this screening due to symptoms or exposure, they will not come to campus and will follow our illness procedures from the COVID-19 Addendum on Illness Procedures and reach out to their direct supervisor and HR director for further support.

On Campus Support

Students will be in their small 7-9 person cohorts with one or more guides. We will also have guides and staff helping with arrival and dismissal. To allow for a smoother transition and further refine our Enrichment Programs, we have invited guides to observe the safety procedures that have been put into place during our prototyping phase. Guides who attend to observe will follow the same guidelines for all participants. These guides will not participate in/or lead the cohorts; they will be observing at a distance. Although the number of individuals on campus will increase, the number of individuals in cohorts will not.

Magnus App Questions

We have sent out a few emails about Magnus and how we are using it for symptom screening before your child goes to campus. However, we wanted to share a few common questions about Magnus in this document:

How to Update Your Credentials & Download the Magnus App

You will need to login to Magnus through the Nest first create a  new username and password. Then, you can login to the app. Here are those steps below:

Using the Magnus App

The Magnus Mobile app will allow parents to complete their child's symptom screening from a smartphone in just a few clicks. After completing the quick survey each morning, you will receive a message on the screen with the student's attendance instruction for that day; we call that the “Go Screen.” Magnus requires a login each time you use the app since it contains sensitive information about your child. Here are a few tips for ease:

• Biometric (Face ID/Touch ID) capabilities to facilitate a more streamlined login process. Touch ID and Face ID will be available for both Android and iPhones. Click here for instructions to enable Biometrics (Face ID / Touch ID) on Apple or Android devices with authentication enabled.

• Users who do NOT have devices with biometrics enabled, you can still use the OS password keepers. Click here for Android and iPhone instructions. (If you have previously added the Magnus app to the keychain for Apple iOS or Autofill Service for Androids, you will not need to do it again.)

• Watch this video to see how this process will look for you as a parent.
• New and Improved Stop/Go message. Magnus has added a View button for completed assessments to easily recall the Stop/Go screen and streamline the school entry process. And it’s MUCH larger on your screen, making it easier on screeners to keep social distance.

On-Site Screenings Still Available

Don't worry; we will be on campus to screen you if you need it. Just let us know when you pull up at drop-off.

If you need some additional help with the app, here are some resources:

• Symptom Screening App: Reviews the app basics in a welcome email.
• Magnus Health App Follow Up: Contains more troubleshooting and details downloading instructions to get set up. Also, a video!
• 10/14 App Update: some changes for the app shared in this email.
• Should you have additional questions, please submit a User Support ticket.