Westby Area School District

Annual Postings & Notices 2019-2020

“The Westby Area School District is a Community Dedicated to High Levels of Academic Learning and Social-Emotional Growth for All”

Website:  www.westby-norse.org

Contact Information

Steve Michaels - District Administrator                                608-634-0101

Westby Area School District Office

206 West Ave. South Westby, WI  54667

Transportation Office                                                608-634-0179

School Buildings

Westby Elementary School

122 Nelson Street, Westby, WI  54667                                608-634-0500

Coon Valley Elementary School

300 Lien Street, Coon Valley, WI  54623                                608-452-3143

Westby Area Middle School

206 West Ave. South, Westby, WI  54667                        608-634-0200

Westby Area High School

206 West Ave. South, Westby, WI  54667                        608-634-0100

Table of Contents

Asbestos Management Plan        4

Blanket Authorization for Co-Curricular Trips        4

Blood-borne Pathogens        4

Child Find Activity        6

Child Nutrition Program        6

Complaint Procedure for Federally Funded Programs        6

Copies of the Laws        6

Directory Information        7

Education of Homeless Children and Youths        8

Educational Standards        8

Educational Options Available to Resident Children        9

Emergency Medical Authorization for Students        9

Public Notification of Equal Educational Opportunities and Nondiscrimination        9

Human Growth and Development Instruction        9

Indoor Environmental Quality Management Plan/2009 WI Act 96        10

Instructional Programs for Children with Limited English Proficiency        10

Meningococcal Disease Information        10

Nonemergency Invasive Physical Examinations        11

Notice of Suicide Prevention Resources        12

Policies of the Board of Education        12

Protective Behaviors Notice        12

Public Records Notice        12

Recruiter Access to Student Records        12

Risks of Interscholastic Athletics        13

School Accountability Report        13

Special Education        14

Special Education Scholarship Program        14

Student Assessment Information        15

Student Attendance        15

Student Bullying/Harassment        16

Student Drug Prevention        16

Student Insurance Coverage        16

Student Locker Searches        16

Student Nondiscrimination        16

Student Privacy        16

Public Notice Regarding Student Records        17

Student Religious Accommodations        18

Title I Program Requirements-Parental Involvement/Teacher and Paraprofessional Information        19

Title I Program Requirements-School Report Card        19

Video Surveillance Posting        19

Rules for Visitors on School Grounds        19

Beginning of School Information        20

School Day Time Schedule        20

New Residents        20

Handbooks        20

Attendance        20

School Fees        20

Co-Curricular Pass Prices        21


Asbestos Management Plan

In compliance with the U./S.  Environmental Protection Agency (EPA) and the Asbestos Hazard Emergency Response Act (AHERA), please note that the Westby Area School District has an Asbestos Management Plan at the school administrative office.  The plan is available for inspection by the public, parents, and district employees.  The district performs six month periodic surveillance of asbestos in April and October and full re-inspections every three years.  If you have any questions or need any information, please contact the Buildings and Grounds department at 608-634-0101.

Authorization for Co-Curricular Trips

In the past, we have asked parents to sign one field trip permissin slip that covered all field trips. New policy requires us to send individual permissin slips for each trip where students leave the school campus.  The reason for this is to ensure that health and safety guidelines are reviewed for each specific trip (e.g. a trip to a zoo may be an allergy concern for some students).

Blood-borne Pathogens

The following guidelines provide for the District's compliance with Federal regulations for protecting staff members against exposure to bloodborne pathogens and other infectious materials which can cause Hepatitis B and/or HIV viruses.

  1. Exposure Determination
    Staff members have responsibilities for which they could reasonably anticipate exposure to blood and other potentially-infectious materials.
  2. Inoculation
    Each of the staff members who requests a vaccine shall be offered free vaccination with the Hepatitis B vaccine after training and within ten (10) days after reporting for duty at the start of the school year or when employed.

    The District representative shall determine which hospital or other health service shall give the vaccinations and do the necessary follow-up testing. S/He shall:
  1. arrange a schedule for vaccinations which makes it possible for the staff members to be vaccinated during their work time;
  2. obtain the necessary information concerning the efficacy, safety, administration, and benefits of the vaccine so that each staff member can be properly informed prior to making a decision as to whether or not s/he wishes to be vaccinated
  3. ensure that the results of post vaccination testing are properly recorded and kept confidential.


If the staff member declines, s/he shall sign
Form 8453.01 F1 which shall be kept on file with the Student Services Director.


If the staff member chooses to be vaccinated, s/he shall sign
Form 8453.01 F1 and report to the vaccine provider in accordance with the schedule.

  1. Precautions
    A plan should be developed to identify the likely situations where staff members could be exposed, to describe how such situations can be minimized, and the ways in which exposure will be managed. AG 8453 provides a set of procedures for the proper handling of bodily fluids. Each of the staff members in the "at-risk" categories is to be trained in these procedures when employed and at the beginning of each school year. The instructor is to be someone knowledgeable about blood-borne pathogens and other potentially-infectious materials, how they may be transmitted in a school setting, vaccinations, and the precautionary procedures. At the completion of the training, each staff member is to sign Form 8453.01 F1 confirming the date and content of the training and that s/he understands the content.
  2. Postexposure Evaluation and Follow-up
    Whenever a staff member has contact with other potentially-infectious material, s/he shall immediately contact the building principal and complete Form 8453.01 F3. The District shall offer the staff member a confidential medical evaluation.

    The parents of the student who caused the exposure are to be contacted promptly to obtain permission for the testing of the student's blood for Hepatitis B and HIV viruses either in cooperation with their physician or by a Provider recommended by the District. (see
    Form 8453.01 F6)

    The exposed staff member is to be informed of the test results, if available, with the parents consent and in accordance with Federal and State laws concerning confidentiality.

    The staff member's blood should then be tested with his/her consent. The staff member shall also receive postexposure treatment, if so indicated by the Public Health Service or treating physician.

    The healthcare professional conducting the medical evaluation is to be provided:
  1. a copy of the Federal regulations concerning the Exposure Control Plan;
  2. a copy of Form 8453.01 F2;
  3. a copy of the staff member's job responsibilities vis-a-vis the exposure;
  4. the results of the student's blood test, if available;
  5. a copy of the staff member's medical records.


The health care professional shall provide the District with a written opinion containing:

  1. a possible recommendation for Hepatitis B vaccination, if the staff member has not already been vaccinated;
  2. confirmation that the staff member has been adequately informed of the evaluation results and any further evaluation or treatment deemed necessary.


The staff member is to be given a copy of the written opinion after receipt by the District. The original opinion is to be filed in the staff member's confidential medical file.

  1. Training
    Bloodborne pathogen training is required at an employee's initial employment, and at the time of initial assignment to tasks where occupational exposure may take place, and at least annually thereafter.
  2. Medical and Training Records
    Medical records of the staff members must identify them by name and social security number and include any and all results of the status of Hepatitis B, examinations, testing, follow-up care, and written opinions. All such information shall be kept in the staff member's confidential files and retained for the period of their employment plus thirty (30) years.

    Training records must include the dates and content of the training, the name and qualifications of the instructors, and the names and job titles of the staff members. Training records will be forwarded to the Student Services Office.


Child Find Activity

Annually the district conducts developmental screening of preschool children.

Each child’s motor, communication, and social skills are observed at various play areas. Each child’s hearing and vision is checked.  The information is used to provide the parent with a profile of their child’s current development and to provide suggestions for follow-up activities.  Parents learn about community services available to them and speak with representatives of agencies serving families.  The information from screening is also used to determine whether a child should be evaluated for a suspected disability.  When school staff reasonably believes a child is a child with a disability, they refer the child for evaluation by a school district Individualized Education Program (IEP) team.  Developmental screening will be part of the four-year-old kindergarten screening in the spring.  Child Find will be held in the Spring of 2020 (specific dates to be determined) and periodically throughout the year during pre-school play groups. Specific play group dates will be announced at a later date.   

The school district must locate, identify, and evaluate all resident children with disabilities, including children with disabilities attending private schools, regardless of the severity of their disabilities.  The school district has a screening program to locate and screen all children with suspected disabilities who are residents of the district or who attend school in the district and who have not graduated from high school.   Upon request the school district will screen any resident child who hasn’t graduated high school to determine whether a special education referral is appropriate.  A request may be made by contacting Jason Windsor, Director of Special Education and Pupil Services, Westby Area School District, at 634-0551, or by writing Westby Area School District, 206 West Avenue South, Westby, WI  54667.

A physician, nurse, psychologist, social worker or administrator of a social agency who reasonably believes a child brought to him or her for services is a child with a disability has a legal duty to report the child to the school district in which the child resides.  

Before referring the child, the person making the referral must inform the child’s parent that the referral will be made.  The referral must be in writing and include the reason why the person believes the child is a child with a disability.

The school district maintains pupil records, including information from screening and special education referral.

All records directly related to a student and maintained by the school district are pupil records.  They include records maintained in any way including, but not limited to, computer storage media, video and audiotape, film, microfilm, and microfiche.  Records maintained for personal use by a teacher and not available to others and records available only to persons involved in the psychological treatment of a child are not pupil records.

Child Nutrition Program

Students in the Westby Area School District have an opportunity to participate in school breakfast, lunch and milk programs.  These programs are administered by the district administrator, in accordance with established guidelines.  Menus are posted on our website.  As noted in Board Policy # 8500 Food Services, food service prices are established by the School Board of Education annually.  In accordance with federal guidelines, the Westby Area School District offers free and reduced price food services to students who qualify.  An application is required to verify eligibility, which will remain confidential.  For more information, please contact the Nutrition Services Department at 608-634-0101.

Complaint Procedure for Federally Funded Programs

Any organization or individual who believes that the Westby Area School District is in violation of a federal statute or regulation that applies to a federally funded program may file a complaint with the Department of Public Instruction (DPI). The complaint must be in writing, signed and include a statement that the District has violated a requirement of a federal statute or regulation and the facts upon which this allegation is based that applies to a federally funded program.  A decision on the complaint will be made within 60 days after the Department of Public Instruction receives the complaint.  An independent on-site investigation may be conducted to resolve the complaint.  Complaints meeting the requirements stated above may be addressed to:

                Carolyn Stanford Taylor, State Superintendent

                Wisconsin Department of Public Instruction

                125 South Webster Street

                P.O. Box 7841

                Madison, WI  53707

Copies of the Laws

A copy of each of the acts and regulations will be available to the public in the office of each building administrator.

Directory Information

The Family Educational Rights and Privacy Act (FERPA), a Federal law, requires that the Westby Area School District, with certain exceptions, obtain your written consent prior to the disclosure of personally identifiable information from your child’s education records.  However, the Westby Area School District may disclose appropriately designated “directory information” without written consent, unless you have advised the District to the contrary in accordance with District procedures.  The primary purpose of directory information is to allow the Westby Area School District to include this type of information from your child’s education records in certain school publications.  Examples include:

Directory information, which is information that is generally not considered harmful or an invasion of privacy if released, can also be disclosed to outside organizations without a parent’s prior written consent.  Outside organizations include, but are not limited to, companies that manufacture class rings or publish yearbooks and educational software providers.  In addition, two federal laws require local educational agencies (LEAs) receiving assistance under the Elementary and Secondary Education Act of 1965 (ESEA) to provide military recruiters, upon request, with three directory categories – names, addresses and telephone listings – unless parents have advised the LEA that they do not want their student’s information disclosed without their prior consent.

If you do not want the Westby Area School District to disclose directory information from your child’s education records without your prior consent, you must notify the district office in writing by September 6, 2019.  The Westby Area School District has designated the following information as directory information.

Upon a request initiated by the parent or eligible student, the school will disclose education records without further consent to officials of another school or school district in which a student seeks or intends to enroll, or is already enrolled if the disclosure is for purposes of the student’s enrollment or transfer.


Education of Homeless Children and Youths

Children of homeless individuals and unaccompanied homeless youth (youth not in the physical custody of a parent/guardian) residing in the district shall have equal access to the same free, appropriate public education, including comparable services, as provided to other children and youth who reside in the district.  As noted in Board Policy #5111.01 Homeless Students, homeless children and youth shall not be required to attend a separate school or program for homeless children and shall not be stigmatized by school personnel.

The McKinney-Vento Homeless Assistance Act defines homeless children and youth as individuals who lack a fixed, regular, and adequate nighttime residence.  The term includes children and youth who:

Migratory children and unaccompanied youth (youth not in the physical custody of a parent or guardian) may be considered homeless if they meet the above definition.  Homeless status is determined in cooperation with parents or in the case of unaccompanied youth the local educational agency liaison.  For additional information, contact the Pupil Services Director at 608-634-0101.

Educational Standards

The School Board’s adopted educational standards can be found on the district website by clicking on the District Annual Notices - Important Parent Notifications link.

 ADOPTION OF ACADEMIC STANDARDS FOR 2019-2020

Westby Area School District shall use the Wisconsin Academic Standards for Agriculture, Food and Natural Resources, Health Education, Personal Financial Literacy, Art, Physical Education, Business and Information Technology, Reading, Literacy, School Counseling, Marketing, English Language Arts, Mathematics, Social Studies, Technology Education, Music, Family and Consumer Sciences, and World Language (www.dpi.wi.gov/standards). The guiding standards for Science are the Next Generation Science Standards (http://www.nextgenscience.org/next-generation-science-standards). Information and Technology Literacy Standards, based on the Wisconsin Academic Standards are infused in all curricular areas.

The academic standards were adopted by the Board of Education on the 1st of July, 2019 and recorded in the board minutes of the July 1st, 2019 meeting.  They are available to view on the District Website at www.westby-norse.org under the District Info Tab - Annual Notices.

If you have any questions about this information please contact:

Coon Valley Elementary Teaching Principal, Mike Berg, 452-3143

Westby Elementary Principal: Bruce Peterson, 634-0500

Westby Area Middle School Principal: Mike Weninger, 634-0200

Westby Area High School Principal: Robert Bothe, 634-3010

District Administrator: Steve Michaels, 634-0101.


Educational Options Available to Resident Children

The Westby Area School District offers the following educational options for resident school aged children:

● Full-time Enrollment Opportunities which include:  Core Course Academic Education, Reading Instruction, Vocational Education, Fine Arts Education, Physical and Health Education, Education for Employment Programs, Career Education, Environmental Education, Drug and Alcohol Education, Bilingual Education, and Programs that meet the needs of Students with Disabilities.

● Early College Credit Program - The ECCP statute allows wisconsin public and private high school students to take one or more courses at an institution of higher education for high school and/or college credit.  Under this section, “institution of higher education: means an institution within the University of Wisconsin System, a tribally controlled college, or a private nonprofit institution or higher education located in the state.  While technical colleges are not eligible institutions under the new program,pupils that have completed 10th grade will continue to have the option to take courses at technical colleges through a separate statute 38.12(14)).  On April 16, 2018, the Govenror signed AB 805, enacting significant changes to the ECCP statute.  2017 Act 307 excludes certain post-secondary courses from the rules and requirements under the ECCP, as created under Act 59.  The Department of Public Instruction is in the process of updating their website to reflect recent changes.  Please contact the Westby Area High School Office at 608-634-3101 for assistance.

                Course Options

                Rural Virtual Academy (RVA Charter Shcool)

                Part-Time Enrollment for Non-Public School Children

                Elementary Summer School

                Middle School Summer School

                High School Recovery Credit Summer School

                Home-Based Private Education:  http://dpi.wi.gov/sms/home-based

                 

Emergency Medical Authorization for Students

As part of the annual registration process, all students must have on file their emergency medical information and parent/guardian approval for emergency medical authorization.

Public Notification of Equal Educational Opportunities and Nondiscrimination

The Westby Area School District is committed to providing an equal educational opportunity for all students in the District.

 

The Westby Area School District does not discriminate on the basis of race, color religion, national origin, ancestry, creed, pregnancy, marital status, parental status, sexual orientation, sex, (including transgender status, change of sex or gender identity), or physical, mental, emotional, or learning disability in admission to its programs, services, or activities, in access to them, in treatment of individuals, or in any aspect of their operations.

 

The Westby Area School District Career and Technical Education department does not discriminate in enrollment or access to any of the programs available including Agriculture, Art, Business Education, Technology Education, and Family and Consumer Education.  The lack of English language skills shall not be a barrier to admission or participation in the district’s activities and programs.

 

The Westby Area School District also does not discriminate in its hiring or employment practices.

 

This notice is provided as required by Title VI of the Civil Rights Act of 1973, Title IX of the Education Amendments of 1972, the Age Discrimination Act of 1975, and the Americans with Disabilities Act of 1990.  Questions, complaints, or requests for additional information regarding these laws may be forwarded to the designated compliance coordinator:  Steve Michaels, District Administrator, Westby Area School District 206 West Avenue South Westby, WI  54667

(608) 634-0101.

Human Growth and Development Instruction

As required by section 118.019(3) of the state statutes, on an annual basis, the Westby Area School District will provide parent/guardians with the information about the Human Growth and Development (HG&D) curriculum used at their child’s grade level, details about how they can inspect the complete curriculum and instructional materials, an explanation that no student may be required to take instruction in the HG&D generally or in specified subjects within the program if the parent/guardian files a written request that the student be exempted, and a statement that students exempted from HG&D instruction will still receive instruction in the subjects under section 118.01(2)(d)2c of the state statutes (knowledge of physiology and hygiene, sanitation, the effects of controlled substances and alcohol upon the human system, symptoms of disease and the proper care of the body), unless exempted, and section 118.01(2)(d)8 of the state statutes (knowledge of effective means by which students may recognize, avoid, prevent and halt physically or psychologically intrusive or abusive situations which may be harmful to students).  For additional information, contact the building principal.

Indoor Environmental Quality Management Plan/2009 WI Act 96

We would like to inform staff, students, parents, and the public of the district’s indoor environmental quality (IEQ) management plan.  The plan was initially developed in 2013 and is reviewed as necessary.  The plan was developed as deemed appropriate for the district  For questions, concerns, or a copy of the plan, contact the Buildings and Grounds department.

Instructional Programs for Children with Limited English Proficiency

Because the Westby Area School District uses federal education funds to provide a language instruction education program for children with limited English proficiency, it must, no later than 30 days after the beginning of the school year, give the parent(s) of each child identified for participation or participating in such a program the following information: (1) the reasons for identifying the child as limited English proficient and for placing the child in the program; (2) the child’s level of English proficiency; (3) how that level was determined and the status of the child’s academic achievement; (4) methods of instruction in the program in which their child is placed and those of other  available programs; (5) how the program will meet the educational strengths and needs of their child; (6) how the program will help their child learn English and meet age-appropriate academic achievement standards; (7) the specific exit requirements for the program; (8) in the case of a child with a disability, how the program meets the child’s IEP objectives; and (9) information about parental rights.  For a student not identified as limited English proficient prior to the beginning of the school year, the district must notify parents within the first two weeks of the child being placed in such a program.  If you have any questions or need any information about this Board Policy 2260.02 English Language Proficiency please call the Director of Pupil Services at 608-634-0101.

Meningococcal Disease Information

On an annual basis, the Wisconsin DPI makes available to the public information about the meningococcal disease which is a serious illness caused by bacteria.  It is a leading cause of bacterial meningitis in children 2-18 years old in the United States.  Meningitis is an infection of fluid surrounding the brain and the spinal cord.  Meningococcal disease also causes blood infections.  Meningococcal infections can be treated with drugs such as penicillin.  Still, about one out of every ten people who get the disease dies from it, and many others are affected for life.  This is why preventing the disease through use of meningococcal vaccine (MPSV4 or MCV4) is important for people at highest risk.  Public health authorities recommend that teenagers and college-bound students be immunized against this potentially fatal bacterial infection.  To learn more, call the nurse’s office in your building or the Center for Disease Control and Prevention (CDC) at 800-232-4636.  Please visit the Wisconsin DPI webpage to find the information.  Also visit the CDC National Immunization Program website.


Nonemergency Invasive Physical Examinations

The following guidelines provide for the District's compliance with Federal regulations for protecting staff members against exposure to bloodborne pathogens and other infectious materials which can cause Hepatitis B and/or HIV viruses.

  1. Exposure Determination
    Staff members have responsibilities for which they could reasonably anticipate exposure to blood and other potentially-infectious materials.
  2. Inoculation
    Each of the staff members who requests a vaccine shall be offered free vaccination with the Hepatitis B vaccine after training and within ten (10) days after reporting for duty at the start of the school year or when employed.

    The District representative shall determine which hospital or other health service shall give the vaccinations and do the necessary follow-up testing. S/He shall:
  1. arrange a schedule for vaccinations which makes it possible for the staff members to be vaccinated during their work time;
  2. obtain the necessary information concerning the efficacy, safety, administration, and benefits of the vaccine so that each staff member can be properly informed prior to making a decision as to whether or not s/he wishes to be vaccinated;
  3. ensure that the results of post vaccination testing are properly recorded and kept confidential.


If the staff member declines, s/he shall sign
Form 8453.01 F1 which shall be kept on file with the Student Services Director.

If the staff member chooses to be vaccinated, s/he shall sign
Form 8453.01 F1 and report to the vaccine provider in accordance with the schedule.

  1. Precautions
    A plan should be developed to identify the likely situations where staff members could be exposed, to describe how such situations can be minimized, and the ways in which exposure will be managed. AG 8453 provides a set of procedures for the proper handling of bodily fluids. Each of the staff members in the "at-risk" categories is to be trained in these procedures when employed and at the beginning of each school year. The instructor is to be someone knowledgeable about blood-borne pathogens and other potentially-infectious materials, how they may be transmitted in a school setting, vaccinations, and the precautionary procedures. At the completion of the training, each staff member is to sign Form 8453.01 F1 confirming the date and content of the training and that s/he understands the content.
  2. Postexposure Evaluation and Follow-up
    Whenever a staff member has contact with other potentially-infectious material, s/he shall immediately contact the building principal and complete Form 8453.01 F3. The District shall offer the staff member a confidential medical evaluation.

    The parents of the student who caused the exposure are to be contacted promptly to obtain permission for the testing of the student's blood for Hepatitis B and HIV viruses either in cooperation with their physician or by a provider recommended by the District. (see
    Form 8453.01 F6)

    The exposed staff member is to be informed of the test results, if available, with the parents consent and in accordance with Federal and State laws concerning confidentiality.

    The staff member's blood should then be tested with his/her consent. The staff member shall also receive postexposure treatment, if so indicated by the Public Health Service or treating physician.

    The healthcare professional conducting the medical evaluation is to be provided:
  1. a copy of the Federal regulations concerning the Exposure Control Plan;
  2. a copy of Form 8453.01 F2;
  3. a copy of the staff member's job responsibilities vis-a-vis the exposure;
  4. the results of the student's blood test, if available;
  5. a copy of the staff member's medical records.

The health care professional shall provide the District with a written opinion containing:

  1. a possible recommendation for Hepatitis B vaccination, if the staff member has not already been vaccinated;
  2. confirmation that the staff member has been adequately informed of the evaluation results and any further evaluation or treatment deemed necessary.

The staff member is to be given a copy of the written opinion after receipt by the District. The original opinion is to be filed in the staff member's confidential medical file.

  1. Training
    Bloodborne pathogen training is required at an employee's initial employment, and at the time of initial assignment to tasks where occupational exposure may take place, and at least annually thereafter.
  2. Medical and Training Records
    Medical records of the staff members must identify them by name and social security number and include any and all results of the status of Hepatitis B, examinations, testing, follow-up care, and written opinions. All such information shall be kept in the staff member's confidential files and retained for the period of their employment plus thirty (30) years.

    Training records must include the dates and content of the training, the name and qualifications of the instructors, and the names and job titles of the staff members. Training records will be forwarded to the Student Services Office.

Notice of Suicide Prevention Resources

Board Policy 5350 Student Suicide and Board Rule #457 Suicide Prevention/Intervention Program shares information and steps to be followed in prevention and handling of suicide attempts.  Information describing the suicide prevention resources and services and how staff can access them along with model notices, are available on this Wisconsin DPI website.

Policies of the Board of Education

Policies of the Board of Education can all be found on the District Website under the School Board tab.  Please contact the District Office at 608-634-0101 if you have any questions pertaining to any of the policies.

Protective Behaviors Notice

During the school year, the District’s K-8 counselors will be visiting your child’s classroom to teach a Protective Behaviors Unit.  When the dates for protective behaviors instruction have been determined you will be notified.  The material in these classes may be previewed at school by appointment.  If you do not wish to have your child participate in this program, notify the building principal in writing no later than September 6th.  You are encouraged to preview instructional materials with one of the counselors prior to the classroom visit.

Public Records Notice

Anyone seeking information on the Public Records Notice should consult the district office or any other school office, where such a notice is prominently displayed.

Recruiter Access to Student Records

See Directory Information for details.


Risks of Interscholastic Athletics

School Accountability Report

As part of the state accountability system, the Department of Instruction (DPI) has produced report cards for every school district in Wisconsin. These report cards provide data on multiple indicators for four priority areas: Student Achievement, Student Growth, Closing Gaps, and Postsecondary Readiness. Westby’s accountability reports are available at the links below.

In the most recent school performance report (2017-2018) the Wisconsin Department of Education assigned the following ratings:

Westby Area School District:  Exceeds Expectations

Westby Area High School:  Exceeds Expectations

Westby Area Middle School:  Exceeds Expectations

Westby Elementary School:  Exceeds Expectations

Coon Valley Elementary School: Exceeds Expectations

For information on School Reporting please visit the following links:
        
Westby Area School Report Card  (WI DPI site)

WI School District Performance Report (WI DPI site)


Special Education

At least annually, the Westby Area School District will notify parents and persons required to make referrals under state statute 115.77(1)(a) (i.e. physicians, nurses, social workers) of its referral and evaluation procedures, and also provide parents/guardians of students with disabilities a full explanation of the procedural safeguards available under state and federal law related to:

Students with disabilities shall be identified and provided educational services in accordance with state and federal laws and regulations.  Services for these children shall be provided through district operated programs.  For additional information, contact the Director of Special Education and Pupil Services at 608-634-0101.

Special Education Scholarship Program

Starting with the 2016-17 school year, the Special Needs Scholarship Program (SNSP) allows a student with a disability, who meets certain eligibility requirements, to receive a state-funded scholarship to attend a participating private school. The Special Needs Scholarship Program is governed by Wisconsin Statute 115.7915 and Wisconsin Administrative Code Chapter PI 49.


Student Assessment Information

The federal Every Student Succeeds Act (ESSA) requires states to test all students’ proficiency in English Language Arts (ELA) and mathematics in grades 3-8 as well as once in high school (wi.dpi.gov). Wisconsin State statute also requires that students take a science test in grades 4 and 8, and a social studies test in grades 4, 8, and 10.  All of these tests, together, comprise the Wisconsin Student Assessment System (WSAS).  If at any point parents/guardians request information regarding these tests, Westby Area School District will ensure that the information is shared and explained in a timely and orderly manner.  

From the Wisconsin Department of Education:

What is the Wisconsin Student Assessment System (WSAS)?


The WSAS is a statewide program designed to provide information about what students know in core academic areas and whether they can apply what they know. The WSAS includes:

The Wisconsin Forward Exam at grades at grades 3-8 for English Language Arts (ELA) and Mathematics, at grades 4 and 8 in Science, and 4, 8, and 10 in Social Studies.  Students in grades 3-8 will spend around 140 minutes on the ELA test, around 110 minutes on the mathematics test, around 100 minutes on the science test, and around 100 minutes on the social studies test. The testing window for 2020 will be March 23 through May 1.

Dynamic Learning Maps (DLM), an alternate assessment of the Wisconsin Forward Exam for students with significant cognitive disabilities, at grades 3-11 in ELA and Mathematics, at grades 4 and 8 - 11 in Science, and at grades 4, 8, and 10 in Social Studies. DLM is an alternate assessment for students with significant cognitive disabilities. This test takes around 2.5 hours to administer.  the testing window for 2020 will be March 23 through May 1.

ACT Aspire at grades 9 & 10 is an online assessment that tests what students know in the areas of English (40 minutes), Mathematics (65 minutes), Reading (60 minutes), Writing (30 minutes), and Science (55 minutes).  The testing window for 2020 is April 6 through May 6.  

The ACT Plus Writing at grade 11 for Reading (35 minutes), English (45 minutes), Mathematics (60 minutes), Science (35 minutes), and Writing (40 minutes) is an assessment of students’ college and career readiness, is paper and pencil based, and is taken on site at Westby Area High School March 3, 2020.

For all assessments, the time it takes to receive results ranges from a few weeks to a few months.  Westby Area School District will ensure that parents/guardians receive their student’s results along with a detailed explanation of what the results mean in a timely fashion.

If you have any questions and/or concerns, please contact the District Assessment Coordinator at 608-634-0101.

Student Attendance

In accordance with WI Statute 118.15, all children between 6 and 18 years of age must attend school full-time until the end of the term, quarter or semester, in which he/she becomes 18 years of age, unless special circumstances occur as noted in Board Policy #5200 Attendance and #431-Rule Student Attendance Procedures.  It is the responsibility of any person having under his/her control such a child to ensure regular attendance during the full period and hours that school is in session, or to provide administration with timely notice and reason for an absence.  It is the responsibility of the principal or designee to determine whether the absence is acceptable (excused - i .e., illness, physician’s note, religious holiday) or not acceptable (truant - i.e. skips, illnesses beyond 10 days without medical verification, unexcused tardies).  Any student who is identified as a habitual truant will be subject to referral to the appropriate agency in accordance with state law, local ordinances and established procedures.  For additional information, contact the building principal.

Student Bullying/Harassment

The Westby Area School District aims to provide a safe, secure, and respectful learning environment for all students, in school buildings, on buses, and at school-sponsored events, for which it has adopted a zero tolerance policy on bullying.  It is the responsibility of school employees, students and parents to promote a bullying free school environment, and for the district to provide support and instruction to reduce and eliminate bullying in all forms.  Students engaging in any form of bullying are subject to school disciplinary actions up to, and including suspension and expulsion from school.  Employees engaging in bullying behavior or who witness bullying behavior and don’t report it to the building principal or his/her designee are subject to disciplinary measures allowed under current contract language which could include up to expulsion for students and non-renewal for employees.  For more information on disclosure and public reporting, see Board Policy #5517 Student Anti-Harrassment or call the building administrator.

Student Drug Prevention

In accordance with Federal Law, the Board of Education prohibits the use, possession, concealment, or distribution of drugs by students on school grounds, in school or school-approved vehicles, or at any school-related event. Drugs includes any alcoholic beverage, anabolic steroid, dangerous controlled substance as defined by State statute, or substance that could be considered a "look-a-like" controlled substance. Compliance with this policy is mandatory for all students. Any student who violates this policy will be subject to disciplinary action, in accordance with due process and as specified in the student handbooks, up to and including expulsion from school. When required by State law, the District will also notify law enforcement officials. The District is concerned about any student who is a victim of alcohol or drug abuse and will facilitate the process by which s/he receives help through programs and services available in the community. Students and their parents should contact the school principal or counseling office whenever such help is needed

Student Insurance Coverage

As part of the registration process, the district will make available information regarding Student Insurance Coverage.

Student Locker Searches

Students have the right to attend school in an environment that is safe, disciplined and drug free.  To ensure this right, school officials and staff (and law enforcement when deemed appropriate) need to take steps necessary to maintain the safety and integrity of the school.  To this end, searches of students and seizure of their property may be necessary under certain conditions, including while at school sponsored events or on field trips.  Ownership and possessory control of school lockers, desks and storage areas remains with the Westby Area School District and students/parents have no reasonable expectation of privacy in those lockers and desks.  More information is found in Board Policy #5771 Search and Seizure.  For Additional information, contact the building principal. Wis. Stats. 118.3325

Student Nondiscrimination

The Westby Area School District is committed and dedicated to the task of providing the best education possible for every student in the district for as long as the student can benefit from attendance and the student’s conduct is compatible with the welfare of the entire student body.  The right of the student to be admitted to school and to participate fully in curricular, extra-curricular, student services, recreational or other programs or activities shall not be abridged or impaired because of a student’s sex, race, color, national origin, ancestry, creed, pregnancy, marital or parental status, sexual orientation, or physical, mental, emotional or learning disability.  Discrimination complaints shall be processed in accordance with established procedures as mentioned in Board Policy #2260 Nondiscrimination and Access to Equal Educational Opportunity.  For additional information, contact the Director of Pupil Services at 608-634-0101.

Student Privacy

The Westby Area School District does not discriminate in student participation in programs or activities, standards and rules of behavior, disciplinary actions, or facilities usage on the basis of sex, race, national origin, ancestry, creed, pregnancy, marital or parental status, religion, sexual orientation, or physical, mental, emotional, or learning disability.  Discrimination complaints shall be processed in accordance with established procedures.  For additional information, contact the Director of Pupil Services at 608-634-0101.

Public Notice Regarding Student Records

The Westby Area School District maintains student records in the interest of the student to assist in providing appropriate educational experiences.  Two main classes of records are maintained: behavioral and progress records.  Student records are confidential.  An adult student or parent/guardian has the right to consent to disclosure of personally identifiable information contained in the student’s education record.  Such information may not be released to any party without the written consent of parent/guardian or adult student, except to a court order or subpoena, to licensed employees of the DPI, or to local or state health officials.

Any adult student or parent/guardian has the right to inspect and review the student’s education records.  Records are kept at the following locations:

        4K-4                        Bruce Peterson                        Westby Elementary

        4K-4                        Mike Berg                         Coon Valley Elementary

        5-8                        Mike Weninger                        Westby Middle School

        9-12                        Robert Bothe                        Westby High School

        Special Education        Jason Windsor                         Westby Elementary

Requests to view, obtain copies, and/or release records should be addressed to those named above.  Progress records are maintained permanently.  Behavior records are destroyed one year after graduation or the last date of attendance, unless permission is granted for maintenance by the parent/guardian or adult student.

Student records are transferred to another school district within five days of receipt of a written notice from another school district that the student has enrolled in that district.  Parental consent is not required for the transfer.  A copy of the school district’s student record policy may be obtained by writing:

        Steve Michaels, District Administrator

        Westby Area School District

        206 West Avenue South

        Westby, WI  54667

Parent/guardian and adult students have the right to file complaints concerning alleged violations of their rights with regard to education records under Section 438 of the Family Educational Rights and Privacy Act with the US Department of Education, 330 Independence Avenue, SW, Washington, DC 20201.

The School District Maintains Several Classes of Pupil Records.

“Progress records” include those pupil records which include the pupil’s grades, a statement of the courses the student has taken, the pupil’s attendance record, and records of the pupil’s school extracurricular activities.

“Behavior records” include such records as psychological tests, personality evaluations, records of conversations, written statements relating specifically to the pupil’s behavior, tests relating specifically to achievements or measurement of ability, physical health records other than immunization and lead screening records, law enforcement officers’ records and other pupil records.  Behavioral records may be maintained for no longer than one year after the child graduates or otherwise ceases to the enrolled, unless the parent specifies in writing that the records may be maintained for a longer period of time.  The school district informs parents when pupil records are no longer needed to provide special education.  At the request of the child’s parents, the school district destroys the information that is no longer needed.

“Directory data” includes the student’s name, address, telephone listing, email address, grade level, date and place of birth, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, date, or attendance, photographs, degrees, honors and awards received and the name of the school most recently previously attended by the student.

“Pupil physical health records” include basic health information about a pupil, including the pupil’s immunization records, an emergency medical card, a log of first aid and medicine administered to the pupil, an athletic permit card, a record concerning the pupil’s ability to participate in an education program, any required lead screening records, the results of any routine screening test, such as for hearing, vision or scoliosis, and any follow-up to the test, and any other basic health information, as determined by the state superintendent.  Any pupil record relating to a pupil’s physical health that is not a pupil physical health record is treated as a patient healthcare record under sections 146.81 to 146.84, Wisconsin Statutes.  Any pupil record concerning HIV testing is treated as provided under section 252.15 Wisconsin Statutes.

The Family Education Rights and Privacy Act (FERPA), the Individual with Disabilities Education Act (IDEA), and section 118.125, Wisconsin Statutes, afford parents and students over 18 years of age (“eligible students”) the following rights with respect to education records.

The right to inspect and review the student’s education records within 45 days of receipt of the request.

Parents or eligible students should submit to the school principal a written request that identifies the record(s) they wish to inspect.  The principal will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected.  The school district will comply with the request without unnecessary delay and before any meeting about an individualized education program, or any due process hearing, and in no case more than 45 days after the request has been made.  If any record includes information on more than one child, the parents of those children have the right to inspect and review only the information about their child or to be informed of the specific information.  Upon request, the school district will give a parent or eligible student a copy of the progress records and a copy of the behavioral records.  Upon request, the school district will give the parent or eligible student a list of the types and locations of education records collected, maintained, or used by the district for special education.  The school district will respond to reasonable requests for explanation and interpretations of the records.  A representative of the parent may inspect and review the records.

The right to request the amendment of the student’s education records that the parent or eligible student believes is inaccurate or misleading.

Parents or eligible students may ask the Westby Area School District to amend a record that they believe is inaccurate or misleading.  They should write the school principal, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading.  If the district decides not to amend the record, the district will notify the parent or eligible student of the decision and the right to a hearing regarding the request for amendment.  Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing.

The right to consent to disclosure of personally identifiable information in the student’s education records, except to the extent that Federal and State Law authorize disclosure without consent.

The exceptions are stated in 34 CFR 99.31.  Family Educational Rights and Privacy Act regulations; Sec. 9528, PL107-110, No Child Left Behind Act of 2001; and Section 118.125(2)(a) to (m) and sub. (2m), Wisconsin Statutes.  One exception that permits disclosure without consent is disclosures to school officials with legitimate educational interest.  A school official is a person employed by the district as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the school boards; a person or company with whom the district has contracted to perform a special task (such as an attorney, auditor, medical consultant, or therapist); or a parent or student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.  A school official has a legitimate educational interest in the official needs to review an education record in order to fulfill his or her professional responsibility.  Upon request, the district discloses education records without consent to officials of another school district in which a student seeks or intends to enroll.  Also the district discloses “directory data” without consent, unless the parent notifies the district that it may not be released without prior parental consent.

The right to file a complaint with the U.S. Department of Education concerning alleged failures by the District to comply with the requirements of FERPA.

The name and address of the Office that administers FERPA is Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, S.W., Washington, DC  20202-4605.

Student Religious Accommodations

The right of the student to be admitted to school and to participate fully in curricular, extracurricular, student services, recreational or other programs or activities shall not be abridged or impaired because of a student’s sex, race, color, national origin, ancestry, creed, pregnancy, marital or parental status, sexual orientation, or physical, mental, emotional or learning disability.

The district shall also provide for the reasonable accommodation of a student’s sincerely held religious beliefs with regard to examinations and other academic requirements.  Requests for accommodations shall be made in writing and approved by the building principal.  Accommodations may include, but not necessarily be limited to, exclusion from participation in an activity, alternative assignments, and released time from school to participate in religious activities, and opportunities to make up work missed due to religious observances.  Complaints regarding the interpretation or application of Board Policy #2260 Nondiscrimination and Access to Equal Educational Opportunity shall be referred to the Pupil Service department and processed in accordance with established procedures.


Title I Program Requirements-Parental Involvement/Teacher and Paraprofessional Information

Because our elementary schools receive federal Title I program funding, the Westby Area School District is required to, at the beginning of the school year, notify all parents that they may request and obtain information regarding the professional qualifications of paraprofessionals providing instructional-related services to their child and the professional qualifications of their child’s classroom teachers, including the following:

Board policy # 2261 Title I Services outline the district’s participation in Title I programs.  For additional information, contact the Instructional Services department.

Title I Program Requirements-School Report Card

Because our elementary schools receive federal Title I program funding, the Westby Area School District is required to publicly disseminate a report card to parents and the public that includes the information at the district and school levels about student achievement, comparisons of results by subgroup to the state’s annual measurable objectives for each group on each test, percentage of students not tested, the most recent two-year trend in student achievement in each tested subject area and grade level, graduation rates for high school students by subgroup and compared to state averages, the professional qualifications of teachers (aggregate and disaggregated comparing high-poverty to low-poverty schools), the percentage of teachers teaching with emergency or provisional licenses (aggregate and disaggregated, comparing high-poverty to low-poverty schools), and the percentage of classes not being taught by highly qualified teachers (aggregate and disaggregated, comparing high-poverty to low-poverty schools).  This information can be found on the district’s website by following this path: Departments/School Report Cards, or the Wisconsin DPI site at www.dpi.wi.gov.  Board Rule #342.5 Title I Program Guidelines outline the district’s participation in Title I programs.  For additional information, contact Bruce Peterson, Title I Coordinator at 608-634-0500.

Video Surveillance Posting

Surveillance cameras are used in and around district facilities and buses.  Your son or daughter may be subject to investigation or consequences related to video footage.  

Rules for Visitors on School Grounds

All visitors will be screened prior to entry into the facility at one of the main entrances (District Office, Middle School Office, or High School Office, Westby Elementary School Office and Coon Valley Elementary School Office).  Visitors must report directly to the designated office to report their business and receive a visitor’s pass.  Any parent or community member visiting a classroom must report to the school office before proceeding to the desired location.  


Beginning of School Information

The 2019-2020 school year for all Westby Area School District students will open with a shortened day on Tuesday, September 3, 2019.  Students should report at the regular school starting time on that morning.  (All High School students should report to the High School Gymnasium by 7:59 a.m. on the first day of school.)  District students will be dismissed two hours early.  A practice bus evacuation drill will be conducted immediately after school.  This may cause some delay in drop off times due to the drill.  The regular full day schedule will be followed on Wednesday, September 4, 2019.

School Day Time Schedule

                                     School Starting Time                       School Ending Time

Coon Valley Elementary School                 7:40 a.m.                         2:55 p.m.

Westby Elementary School                      8:00 a.m.                                3:10 p.m.

Westby Area Middle School(Gr. 5-6)       7:59 a.m.                                 3:13 p.m.

Westby Area Middle School (Gr. 7-8)        7:55 a.m.                         3:15 p.m

Westby Area High School                        7:55 a.m.                                 3:15 p.m.

                

New Residents

Families new to the District are asked to come to the registration day scheduled for August 8, 2019.  The District has a planned Registration Day from 10:00 am to 1:00 pm. in the Cafeteria located in the Westby Area Middle School Commons.  After August 8th; high school students may begin registration immediately at the High School Office.  Westby Middle School students need to call 634-0200 (office) before coming to register.  All other students can register in their respective school offices beginning Monday, August 12, 2019.

Handbooks

Handbooks are available on-line via our District Website at www.westby-norse.org.  Hard copies will be available in each school office if you desire to have one. Each contains very important information and policies.  PLEASE READ THEM CAREFULLY AND DISCUSS IMPORTANT INFORMATION WITH YOUR STUDENTS and return the signature page if required.

Attendance

Students that do not ride the bus are asked to arrive no earlier than 10 minutes before school starts.  Absences should be handled by parents contacting the school prior to the absence. A written statement signed by the parent/guardian explaining the reason for the absence is required when the student returns to school.  Excused absences will be granted for illness or emergencies. Doctor appointments should be made after school if possible.

School Fees

School fees for the 2019-2020 school year are:

        School Fees

        4K – Grade 6                        $30.00

        Grade 7 – Grade 12                $40.00

Co-Curricular Pass

        Single Event                         $4/$2

Single Amount Pass                 $75.00

Couples Pass                        $105.00

Food Service Prices

Breakfast – Full-Paid                                 Lunch – Full Paid                         Milk

4K-4 $1.55                                         4K-4 $2.60                                 4K-12 $0.35

5-12 $1.85                                         5-12 $3.00                                 Adult $0.35

Adult $2.35                                         Adult $3.65

Breakfast – Reduced                                 Lunch – Reduced

PK-12 $0.30                                         PK-12 - $0.40

Please pay by September 6, 2019.  Note:  Any student who qualifies under the federal guidelines for free or reduced price meals may have their school fee waived.  If the qualification for free or reduced meals is determined, the district will prorate the fees at the following rate:

        Qualifying Date                              % Returned

        Qualify before school starts                100%

        or within the first week of school                                

        First Quarter                                    75%

        Second Quarter                                    50%

        Third Quarter                                    25%

        Fourth Quarter                                    0%

Requests for refund must be made in writing to the Business Office near the date of qualification.

Co-Curricular Pass Prices

Co-curricular passes are available for High School athletic contests and concerts. The cost is $75.00 for a single and $105.00 for a couple’s annual pass.  If you are an adult who attends many co-curricular events in a year, a co-curricular pass is a wise purchase.  Co-curricular passes are available in the high school office.  Note:  Senior citizens age 62 or older receive a co-curricular pass free of charge.

Table of Contents