Tim Morehouse Fencing Club

Terms of Service and Members’ Code of Conduct

Sept. 2018-Aug. 2019

These “Terms of Service and Members’ Code of Conduct” describe the rules and procedures applying to contract and non-contract members of Tim Morehouse Fencing Club (hereafter “the Club”).

The Club reserves the right to update these Terms of Service and inform Club members accordingly. The Terms of Service are divided into the following sections:

  1. Club Goals and Philosophy
  2. Safety Rules
  3. Cancellation and Rescheduling Policies
  4. Membership Details
  5. Camps
  6. Billing Policies and Procedures
  7. Fencing Equipment Policies
  8. Club Rules of Conduct and Expectations
  9. Tournament Rules of Conduct and Expectations
  10. Other Rules and Considerations
  11. Training Notes (The Importance of Camps and Frequency of Practice)



  1. The safety and well-being of our students is paramount to everything we do.
  2. MISSION: To Build a Community of Champions on and off the field of play.

  1. TYPE OF CLUB: The Club is a top-ranked competitive fencing Club and a community of learners and strivers.

  1. CONTRACT PHILOSOPHY: The Club offers a series of fencing contracts which have different numbers of classes, lessons, and other offerings. We have developed our programs through the experience of what works best and doesn’t for students’ development as fencers.
  2. Success Metrics: We measure our success through the long-term engagement of our students in the sport of fencing and with the Club, our customers’ satisfaction with our instruction and service, by student participation in practice, competitions and lessons, by students’ sportsmanship, and by the number of Regional, National, NCAA, World and Olympic Medals our students win.
  3. OUR MOTTO: “Champion at all costs.”

Explained: As opposed to “win at all costs” whose connotation might include cutting corners or cheating to achieve an outcome, we believe that becoming a champion is about embracing a set of values and “champions habits” which lead to long-term individual and team success as well as personal fulfillment.

Champions’ values include adhering to the following:

  1. Champions don’t make excuses!
  2. Champions contribute to the community.
  3. Champions are masters of goal-setting.
  4. Champions set gold medal goals for themselves.
  5. Champions set effective benchmark goals.
  6. A Champion’s daily goal is to get better everyday!
  7. Champions are master planners.
  8. Champions don’t cut corners.
  9. Champions value precision and small details.
  10. Champions love challenges.
  11. Champions never give up.
  12. Champions understand that if you learn something you have never lost. The only true loss is giving up.
  13. Champions teach others and help others to get better.
  14. Champions always give their best effort.
  15. Champions treat everyone with respect.
  16. Champions win with honor and lose with dignity.
  17. Champions understand that medals are won at practice through hard work at practice.

Champions’ Daily Routines: We believe that champions are made through daily habit building. We strive to develop champions “habit memory” routines (similar to “muscle memory”) for our students with their fencing technique and an approach to training by emphasizing daily routines that ensure a high level of efficiency and quality of training.


Safety Rules: The safety and well-being of our student is our number one priority.

All members of the Club are responsible for each other’s safety. Fencing is an extremely safe sport and our safety rules are intended to maintain a safe and orderly environment for all of our members.  

  1. Always follow the instructor’s directions regarding safety.
  2. No fencing without a mask or pointing a saber at someone who is not wearing a mask.
  3. Students must wear all the proper equipment in the correct manner to fence.
  4. Students must walk (not run) with their saber pointed at the ground.
  5. Students cannot put on their mask while holding their saber.
  6. Students must “unhook” and “hook up” at the end of the strip during electrical bouting.
  7. Students should be mindful of other people when getting dressed.
  8. No walking behind a lesson or bout that is in progress.
  9. Fencing equipment must be stored safely and in a place where no one can step on it.
  10. No hard hitting or dangerous fencing allowed. Students will be asked to leave class and suspended from the club and finally have their membership terminated if there are repeated issues.
  11. Students must stop immediately when “Halt” is called.
  12. Students who repeatedly violate safety rules will be asked to sit out from classes/lessons and may be asked to leave the Club if there is a pattern of ignoring safety rules.

Conduct Policy (Updates)

  1. Our expectation has and continues to be that all our members will conduct themselves with respect for others and good sportsmanship. This includes at practice, tournaments and any other place where students, parents and coaches are representing Tim Morehouse Fencing Club.
  2. We also expect students to give their best effort at practice and to follow the directions of the coaches and rules of the club.
  3. Cursing out officials, being disrespectful to the coaches and staff including but not limited to using profanity, telling someone to “shut up” or bullying or rude behavior can and generally will result in a suspension from the club.  Repeated offenses will lead to expulsion.
  4. If a student or parent acts in an unsportsmanlike manner, but does not receive a penalty card at a tournament, that doesn’t matter when it comes to how we will follow up on the situation. At TM-FC, we have our own high standards and values of what is acceptable and not from our members. those standards may be higher than other places.
  5.  If there is a question about a coaching method or a decision that the club makes, please contact us and we can set up a time to discuss it.  We are always available to discuss and explain situations that may arise.


  1. Communicating Absences: All Classes and Lessons must be officially cancelled by emailing info@timmorehousefencing.comVerbal communication is not sufficient. We do not accept cancellations over the phone.

  1. Make Up Lessons: Students are given 5 make-up lessons per season or 1 make-up lesson for every 2 months for members joining mid-season.  These make-up sessions are for late-cancelled sessions. After these are utilized, all lessons will be subject to late cancelation and will be billed.
  2. We have a 7-day private lesson cancelation policy.  Lessons canceled outside of 7 days will not be counted or billed but they must be made-up within 30 days. Lessons canceled within 7 days will be counted and billed but you can use your allotted number of make-up lessons on your account.
  3. The reason for your cancelation doesn’t matter. You have 5 make-ups with the exception of major injuries with a doctor’s note to verify.
  4. Changing Schedules: Students are permitted to change their recurring lesson times twice per season. Upon the 3rd time, a $45 administrative fee will be assessed.
  5. Members “recurring lessons” and classes schedule will be booked with the office/coaches at the start of the contract.
  6. Class Cancelation Policy: There is a 24-hour cancellation policy for classes. You have 30 days to make-up the missed class. No make-ups will be allowed beyond that window.
  7. Camp Conversion Policy: Unused classes, private lessons, and make-up classes/lessons cannot be converted into days of camp,
  8. Tournament Coaching Cancelation Policy: Tournament coaching is a mandatory part of being a TMFC member. We schedule our coaches to attend tournaments based on the number of students registered for tournaments. If you do not show up at a tournament that you are registered to attend or you cancel within 3-days you will still be assessed the tournament coaching fee. Cancellations with more than 3 days advanced notice will not result in coaching being billed.

  1. Coaches Traveling to Tournaments:  When coaches travel to tournaments or are away, the club will send a notification about substitute coaches and/or make-up times for the lesson. It is the client’s responsibility to notify the club within 48 hours after receiving this notification if the make-up time doesn’t work in order to schedule an alternative time. Requests received beyond that window will not be accepted. In addition, please note that tournament coaching may result in members taking lessons with another coach during the absence of a members’ regular coach. The Club reserves the right to make these changes.


  1. Contract Termination: Contracts must be terminated online by going to www.timmorehousefencing.com and going to the “member update” section. You must cancel 14-days before the next billing cycle or you will be billed for the next cycle. (Please note: Emailing, texting, and/or calling the coach and/or office is not sufficient and will not trigger the termination of your contract.).
  1. Contract Suspension/Reactivation: Members wishing to suspend their contracts must pay a $150.00 membership re-activation fee upon return except in the case of a documented medical injury. As described above, you must suspend within 14 days of your next billing date to avoid being billed for that month.

  1. We Do Not Pro-Rate Contracts: Club will do its best to propose alternative times for lesson times that are missed for closures due to inclement weather or holidays, but students traveling for vacation, school trips etc. cannot pro-rate their contracts. Lessons can be moved up or back to make up for time away and additional classes can be attended, but we will not pro-rate months. It is the client’s responsibility to reschedule classes or lessons within 30 days of the missed time. After this, the lessons and class time will not be made up.

  1. Services from Contracts:  Lessons and classes purchased in the 2018-2019 season must used during that season. They cannot be passed forward to 2019-2020 season. It is the clients’ responsibility to schedule any remaining lessons or classes before the close of the season year which ends on August 30, 2019. It is the responsibility of the member to schedule their final services.
  2. Club Termination of Members: The Club reserves the right to suspend or terminate members who violate club rules; the Club may exercise its right to do so at any time.

Members who are terminated will not be billed the next month’s program fees and will be refunded the remainder of services on their account excluding the membership fee.


  1. Dress Code for Practice: Students must wear athletic sneakers, long athletic pants, and a t-shirt or long sleeve shirt.  Students not wearing appropriate athletic attire will not be allowed to practice. (No jeans, shoes or other non-athletic attire can be worn.)
  2. Dress Code for Junior/Senior Champions Classes: Students in the Junior/Senior Champions Classes must wear full uniforms including knickers, underarm protectors and 800 Newtown Gloves when fencing.
  3. Students Daily Class Routines:
  1. Leaving the Room: Once a class has started, students must ask for a coach’s permission to leave the room. Students should not just walk out unless otherwise instructed by a member of the staff or a coach.
  2. Safety, effort and focus: The Club reserves the right to remove students from class who violate our standards of behavior.


Equipment: The Club is not responsible for lost, damaged or stolen equipment. We do our best to maintain a safe environment and students found to be taking others’ equipment will be suspended from participating in Club activities.

  1. Body Cords and Gloves Policy:  
  1. Showing up without a glove or body cord: 
  1. Jackets, Knickers and Lames: Cannot be kept at the club except in lockers. Lockers are $45/month or $400 per fencing year. The Club is not responsible for lost or misplaced items.

We will generally send one courtesy notice and then we will begin billing upon the second occurence.



Each membership comes with a certain number of services in the categories of group classes and private lessons. Generally, one unit is deducted from the respect packs for private lessons (20 Minutes) or a group class (80-120 Minutes).

  1. Late Pick-Up:  There is a $25 dollar late pick-up fee that will be assessed for students left at the club 30 or more minutes past the end time of their final service (end of class time or private lesson time) and $50 dollars for students left 60 minutes or more past the end time of their final service. These fees are billed immediately. No exceptions are granted.

  1. Students being left at the club is a safety issue: At all our locations, we take the safety and well-being of our students is our #1 priority. When a student is left at the club and not in a lesson or class, there is a limited ability for our club to supervise the students.



  1. Overview: Elite members are those students who have made a commitment to training and competing.


  1. Summer Months For Elite Members: Our Elite “Junior/Senior” members have the option of keeping their July/August memberships running, and in exchange will receive Summer Nationals coaching and free admittance to our August pre-season camps.  
  2. Unlimited Classes: Contracts include unlimited classes so that students can attend as many classes as their schedule allows. Clients will not receive a refund or discount on contract fees if a student misses class (nor alternative services, e.g. conversion of a class into a private lesson or days of camp).



New Students: We highly encourage new members to join the beginner/intermediate program and attend 2 days per week. The retention and quality of experience for new students who do multiple days is much higher.

  1. Flexible Services Pack: Flexible members can take lessons and classes on a regular basis using a 10-credit “flexible services pack.” The pack is “flexible” in the sense that it can be used for any combination of classes and lessons over a given time period, with each class/lesson attended resulting in one (1) credit being deducted from the pack. Usage of a flexible services pack is subject to the following conditions:
  1. Lessons and classes must be scheduled on a recurring basis: The “flexible services pack” is not flexible in the sense of allowing for non-recurring scheduling. All student must have a recurring lesson time.

Automatic Renewal: When zero (0) credits remain in a Club member’s flexible services pack, a new flexible services pack will be automatically billed to the member’s account, unless the member terminates his/her membership with sufficient advance notice per the procedures outlined in earlier sections.

Section V. CAMPS

  1. Camps: The club holds several different types of camps throughout a fencing season:

  1. Camp Schedules: Youth camps generally run from 10am-3pm and Junior/Senior camps from 3:30pm-8:30pm.
  2. Camp Cancelation and Rescheduling:
  1. Lessons and Classes During Camps: Regularly scheduled lessons and classes will not be held during weeks where camps occur. alongside of camp. Members should plan to reschedule those classes/lessons accordingly, per the procedures described in earlier sections, and subject to the above terms and conditions regarding un-used classes and lessons.

  1. August for Junior/Senior Fencers: (Pre-Season Camps) There will be no regular classes or private lessons given during the month of August. The Club will run camps from 3:30pm-8:30pm as preparation for the upcoming fencing season. (Lessons can be purchased via 10-Packs.)
  2. Recurring Lessons and Class Schedule Runs: September 1-Sunday, June 24.  
  3. Summer Session Programming runs June 18-August 30.


Unlimited Camps - (For Annual Payment Up Front with Check or Cash)


1. New Members can pay a pro-rated the full year no later than February 1, 2019 to receive this benefit. 

2. Summer Nationals Coaching: The general rate for Summer Nationals coaching is between $250-$350 depending on the number of events with the exception of Elite fencers who keep their contracts running in July/August.

3. There are no refunds for unused camp sessions in cases where members have paid for the full year up front, but are ultimately unable to attend camp. 


Private Lessons:

Please Note:

Private Lessons for students are routinely scheduled during class times.  

Our classes are 80-120 minutes which is longer than most youth programs. We include this extended time so that students always get at least one hour of class instruction even if they are taking a lesson during class.

These are the types of activities that occur during private lessons:

Preparing For Private Lessons:

We try to adhere to our schedule, but in order to accommodate the ups and downs of clients’ schedules, lessons may begin slightly early (if the client is available) if or slightly later (as necessary).  


  1. Program Registration: Upon registration, the membership fee and first month will be charged on the 28th of the month. The next billing will occur one month after the start of the student’s participation in programs.
  2. Billing Periods: Contracts will be billed monthly starting during the 2nd month on the date a student first attended in their first month.
  3. The Membership Fee: Membership fees are paid at the time of contract sign-up to reserve class and lesson times regardless of the first day the student will attend classes/lessons at the Club.

  1. Classes “At Capacity”: The Club reserves the right to deny students the ability to attend class in cases where students have not pre-registered for a class and that class is at capacity (i.e. enrollment limits have been reached).
  2. Scheduling of Make-Up Lessons: Club members can schedule make-up lessons as follows:
  1. By booking a make-up lesson online at least three (3) hours prior to the lesson if a time is available by emailing info@timmorehousefencing.com with the coach CCed.
  2. By letting the office staff know when they arrive that they have a lesson and they’d like to schedule if there is an opening.
  3. Make-Up scheduling must be put into writing. Verbal scheduling without email or system confirmation is not sufficient.
  1. Exceptions to Cancellation and Make-Up Policies for Program Members: Several exceptions apply to the cancellation policies described above. Specifically:
  1. Lessons Cancelled by Coaches or the Club: When the Club and/or coaches are unavailable to hold lessons (due, for example, to competitions or illness), the Club will provide students with an alternative make-up lesson time slot, either prior to or following the cancelled lesson, subject to the terms and conditions outlined in preceding sections.
  2. Non-Program Members: The Club will make up weekend lessons that are missed by non-contract members for the reasons described in preceding sections.
  3. Inclement Weather: In case of inclement weather (i.e. closure due to snow or other weather events), the Club will not provide clients with make-up lessons.
  4. Holidays: In case of holidays (e.g winter holiday break), the Club will not provide clients with make-up lessons.
  5. Tournaments: When student’s travel to “designated TM-FC” tournaments this will not count against the make-ups if you reschedule but it is the responsibility of the client to reschedule the lesson with the coach and office within 30 days of the missed lesson.

  1. Missed Lessons Due to Injury/Illness: Students are allocated a maximum of five (5) make-up lessons with the exception being major injury or illness.
  2. Assigning Coaches for Make-Up Lessons: The Club will make reasonable attempts to schedule make-up lessons with a member’s regular coach, but reserves the right to assign students to an alternative coach depending on availability.
  3. Scheduling Priorities for Recurring Lessons: When scheduling recurring lessons, members on higher-level programs will be given priority with respect to reserving specific time slots.


  1. Fencing Bag Storage: Members are not allowed to store their fencing bags at the Club. Fencing bags left at the club will be assessed a $50 monthly bag storage charge. If we find a fencing bag at the club, you be assessed the $50 charge immediately and the bag will be placed in our storage area. Please note: overnight storage is not intended for daily use. A member who leaves his/her bag at the club for another day (after reclaiming it initially) will be charged another $50, even if the charge occurs within the same month as the initial charge.
  2. Personal Equipment Station: Beginner/Intermediate contracts will be assigned a “Station” where they can keep a fencing mask, saber and water bottle.  For students who do not rent a locker, body cords and gloves, as well as fencing bags cannot be left at the club.  Knickers and jackets cannot be left at members’ stations or elsewhere in the Club outside of class/lesson times. No other equipment can be stored at members’ stations.
  3. Leaving Equipment at the Club: Lockers and Storage: Students leaving any equipment at the Club beyond their designated mask/sabre outside of a locker will be assessed a fee of $25 dollars each time equipment is found to have been left at the Club.

  1. Storing Equipment: Students must keep their equipment stations in an orderly manner and return and put away any equipment borrowed from the Club at the end of each class/lesson.

  1. Taking Rental Equipment Home: Students who are found to be taking home rental equipment or taking the rental equipment without authorization will be billed for that equipment and it will become the members equipment.
  2. Equipment for New Members: New fencers will borrow and return fencing jackets from the Club during each visit. They will be issued a mask, saber, cords, glove and an equipment station as part of their program
  3. Lost or Stolen Equipment: The Club will make all reasonable efforts to ensure that equipment is not misplaced or stolen, but is ultimately not liable for lost or stolen fencing equipment. Members leave their equipment at the Club of their own accord and at their own risk, and subject to the fees described above.


  1. Overview: Club members are required to adhere to the following rules of conduct while at the Club:
  1. Treat everyone with respect.  
  2. Be prepared for class: Specifically, members must:
  1. Arrive on time for class and lessons and be present in the fencing room at 10-minutes prior to the start of classes and lessons.
  2. Check in upon arrival.
  3. Bring a filled water bottle to class, to be kept in the fencing room during class.
  4. Bring all fencing equipment to the fencing room during class and lessons.
  5. Dress in long athletic pants and all necessary fencing equipment.
  1. Entering and Leaving Class Early or Late:
  1. Members who arrive late for class will prepare their fencing equipment and sit on the designated “Ready Bench” until invited into class by the coach leading the class.
  2. Students are required to inform a coach prior to class if they need to leave early, and must specify the time at which they are leaving.
  3. Students should not leave the fencing room without permission (e.g. to use the restroom, look for their equipment, etc.). Students who leave the classroom without permission will be expelled from class that day.
  1. Five Minutes to Get Dressed: All students must be able to dress in their fencing equipment and return to the coach within five minutes during a class.
  2. Arguing and Unsportsmanlike Conduct: Arguing over matches and unsportsmanlike conduct (e.g. dropping/slamming equipment, cursing, yelling, etc.) will not be tolerated at any point while members are present at the Club.
  3. Removal From Class: The Club reserves the right to remove any member from class who does not display sportsmanlike conduct, as defined by the Club.


  1. Tournament coaching is mandatory for TM-FC students at tournaments designated by the club. This includes all North American Cup (NAC), All Super Youth Tournaments (SYC) in Region 3, Most Regional Youth Circuit (RYC), Regional Junior Cadet Circuit and Regional Open Circuits (ROC).

Several weeks prior to a designated tournament, the office will distribute a calendar invite to Club members whose coaches feel should participate in the tournament. Please ensure that you receive these emails and that they are not going to spam. This is the primary method through which the Club notifies students of upcoming tournaments.

Tournament Coaching Rates (For tournaments designated by TMFC as tournaments that our Club members and coaches will definitively attend)

  1. New Jersey and NYC Metro Area/Westchester Area Competitions: (Within 50 Miles) $50 Per Event
  2. Boston Fencing Club: $100 flat participation rate plus $50 Per event
  3. Mission Fencing: $50 flat participation rate plus $50 Per event
  4. Rochester: $100 flat participation rate plus $50 Per event
  5. Washington DC/Virginia/Maryland: flat participation rate plus $50 Per event
  6. North American Cup: $150 flat participation rate plus $50 Per event
  7. Summer Nationals:
  1. Elite Members: Your July/August Recurring Membership include summer nationals coaching and August camps.
  1. Beginner/Intermediate Programs: $200 flat participation rate plus $50 Per event

  1. Arrival: Club members are expected to arrive one hour prior to the designated start time for the event(s) in which they will participate, and are expected to participate in the Club warm-up session (to be scheduled prior to the tournament) depending on space availability. The Club will make all efforts to arrange a warm-up session; however, it is ultimately members’ responsibility to ensure they are ready to fence at tournaments.
  2. Designated Club Area: When students arrive at a tournament they should locate the pre-designated Club area and remain in that area when not fencing. Once events begin, students should position themselves at their respective event area and remain with their club-mates if other Club members are in attendance.  Students should not wander around the tournament venue in-between matches or engage in activities that will cause them to lose focus.
  3. Equipment for Tournaments: Students are responsible for having all the necessary tournament equipment. Students must possess and bring all equipment necessary for tournament competition.
  4. Being on The Strip: Many tournaments are run with the fencing strips in different parts of the tournament space, and at varying start times, with multiple events that overlap and varying levels of organization. Students are expected to ensure they are present on the correct fencing strip and at the correct time. The Club is not responsible for ensuring that students arrive at their matches on time.
  5. Coaching: Students must be able to fence with or without a Club coach present during tournaments. Our coaches will do their best to attend as many bouts as possible; however, the Club does not guarantee that a coach will be present during every pool bout or direct elimination match. The Club will aim to maintain a 4-1 or 5-1 ratio of students to coaches at pre-designated tournaments. At tournaments with multiple events, the Club will aim to assign (if possible) a coach to each event in which Club members are scheduled to participate. The Club will communicate this information in advance to students and parents.
  6. Start Together and Finish Together: Parents and students should expect to spend 3 hours minimum per tournament, including attending the warm-up session, pools, and direct elimination matches. Students are expected to remain at the tournament and cheer for their club-mates when not participating in events for at least one round after their elimination.
  7. Parent Conduct, Coaching-Related:
  1. Parents (and older Club members) should not engage in coaching at pre-designated tournaments unless expressly granted consent by the Club’s coaching staff. Coaching advice is only to be given by designated Club coaching staff, with one coach designated per event. Multiple voices providing advice during a match is detrimental to performance and confusing for fencers.
  2. Parents do not talk to referees about calls or coaches. Parents who are addressed by the referees about conduct or who are carded by referees will be asked to wait outside the tournament venue by Club staff, and will not be permitted to attend subsequent pre-designated tournaments in which the Club participates.  
  3. Parents’ and/or guardians’ primary role at a tournament is to provide positive support for Club members and, whenever possible, to film matches in which Club members participate, as described above.

For more Information on tournaments (e.g. FAQ and expectations), please see our guide at:  http://www.timmorehousefencing.com/faq-and-expectations/


  1. There is no horseplay, cursing, or slamming of equipment allowed in the Club.
  2. Students must be respectful of Club rules throughout the building.
  3. There is absolutely no alcohol/drug use, or smoking allowed in or around the Club premises.
  4. Students and parents must not walk on the fencing floor with outside shoes.
  5. Parents are not allowed on the fencing floor unless explicitly requested by the office staff or a coach. No exceptions will be made. Parents who enter the fencing floor without permission will receive an initial warning; subsequent entry will result in a one-week suspension of the student from the club; a third violation will result in contract termination.


June, leaving students with sufficient time to balance schoolwork and other interests.

Web: www.timmorehousefencing.com | Tel: (317) 886-8243 | E-mail: info@timmorehousefencing.com

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