BYLAWS
SCOV Technology Club
ARTICLE I
SCOV Technology Club
NAME: The name of this organization shall be SCOV Technology Club
ARTICLE II
OBJECT
OBJECT: The purpose of the SCOV Technology Club shall be to organize a group of Sun City residents having a mutual interest in sharing ideas and information on wide-ranging areas of technology such as computing, communication, consumer goods, gaming, online personal business, and digital security. The SCOV Technology Club may sponsor Special Interest Groups (SIG’s) to provide focused coordination, support and encouragement on particular topics,projects or electronic devices.
ARTICLE III
AUTHORITY AND LIMITATIONS
SCOV Technology club will operate as an instrumentality of Sun City Oro Valley. hereinafter referred to as SCOV in compliance with its bylaws and regulations, but will not conduct business or obligate funds in the name of SCOV. The SCOV Technology Club shall be designated as a 501(c)7 Social Club by the IRS
ARTICLE IV
MEMBERS
Section l. Membership shall be open to any person (man/woman) having a current SCOV membership card. In line with HOA standards, households not located in Sun City may be eligible to join but shall not constitute more than 20% of total membership.
Section 2. No eligible person (man/woman) shall be denied membership because of race, color, religion or national origin. Active members shall be defined as those whose annual dues are in current status.
Section 3. Annual dues shall be proposed by the club officers . All initial dues or change
to the amount, and payable or delinquent dates must be approved by a majority vote of
those club members present and voting at a regular or special meeting.
Section 4. Any member shall be entitled to vote at any regular or special meeting of the
club, and to participate in all club events upon compliance with all adopted regulations..
ARTICLE V
OFFICERS
Section 1. The Officers of the Club shall consist of the following: President, Vice President, Secretary, Treasurer and at least one Member(s) at large. The
board of directors shall consist of the above officers. The number of Member(s) At Large
shall be such that there is an uneven number of persons on the board.
Section 2. Term of office; all elected officers and committee chairmen if any elected shall
hold office for a term of one (1) year and may be elected to the same office for not more
than two (2) consecutive terms. No member shall hold more than one (1) office at a time.
Section 3. A vacancy in the office of President shall be filled by the Vice-President.
A vacancy in the Vice-President’s office shall be filled by a quorum vote of members in
good standing at the meeting following the announced vacancy, the slate
of candidates being the Secretary, Treasurer, and Member(s) At Large. Vacancies
occurring in the offices of the Secretary, Treasurer or Members(s)-At-Large shall be filled
by Presidential appointment for the balance of the term.
ARTICLE VI
NOMINATIONS AND ELECTIONS
Section 1. Prior to the February meeting, the Board shall appoint a Nominating Committee of three members.
Section 2. The nominating committee shall select a slate of candidates for the offices to
be filled, these candidates having indicated their willingness to serve if elected. The
slate of officers proposed by the committee shall be presented
at the March meeting and be posted in the technology lab, at least
two weeks prior to the April election meeting.
Section 3. Nominations may be made from the floor with the consent of the nominee at
the April meeting.
Section 4. When nominations are closed at the April meeting, if there is more than one
candidate for any office, written ballots shall be provided for that office by the
nominating committee and voting shall take place. If there is a written ballot, the
nominating committee shall count the votes and announce the results.
ARTICLE VII
GOVERNING BODY
Section 1. The governing body of the Club is the Board of Directors, hereinafter referred
to as “The Board”, which consists of the following elected officers: President,
Vice-President, Secretary, Treasurer and the Members(s) At Large.
Section 2. It shall be the duty of the Board to conduct, manage and control the affairs and business of the club between meetings of the regular membership.
Section 3. MEETINGS:
a. The Board shall meet monthly, if necessary.
Section 4. QUORUM: A majority of the Board shall constitute a quorum.
Section 5. All Board members, upon leaving office, shall deliver all records, procedure
books and other property belonging to the club to their successor.
ARTICLE VIII
DUTIES OF OFFICERS
Section 1. President: the president shall be the chief administrator of the club and
shall preside over all regular and board meetings; shall be an ex-officio member of all
committees, except the nominating committee; shall appoint, with board approval, the
chairmen of committees, and at the direction of board or membership, shall appoint
special committees; and shall appoint a committee of (3) to audit the
outgoing treasurer’s books. in addition, the president shall schedule
facilities usage with the activities director, negotiate for the club contracts, such as
equipment and instruction, and sign for contracts in addition to the scov representative. (and others if needed)
Section 2. VICE-PRESIDENT: The Vice-President shall assist the President and shall, in his/her absence, perform the duties of that office. Section
3. SECRETARY: The Secretary shall hold and preserve all records of the SCOV
Technology Club; shall make information in the SCOV Technology Club records available to any member and to the SCOV upon request; shall issue notices of all meetings; shall maintain a complete and current roster of memberships; shall record and maintain the minutes of all meetings; and shall conduct all correspondence relating to the SCOV Technology Club. Shall make available any reports required by SCOV.
Section 4. TREASURER: Is the chief financial officer and shall be responsible for collecting the annual dues of the members and other monies, if required. Shall pay all bills owed by the Club; shall present a financial report at each meeting of the Board and membership Shall present the club financial report to at the end of their fiscal year (june 30th), by July 15th.
ARTICLE IX
COMMITTEES
Section 1. Committees shall be appointed by the Board President, with concurrence from the Board, as needed.
Section 2. Unless otherwise provided for in these Bylaws, members of each committee shall be appointed by the chairman.
Section 3. Each committee shall maintain up-to-date records which shall describe the activities and accomplishments of the committee.
ARTICLE X
FISCAL AND FINANCE
Section 1. The fiscal year shall be July 1st through June 30th.
Section 2. An annual audit of the treasurer’s books shall be made by a committee of (3)
appointed by the President. The audit shall be conducted at the end of the fiscal year and shall be reported to the membership at the next regular meeting. an audit
shall be conducted whenever there is a change in the office of president or treasurer.
Section 3. The Treasurer shall prepare a budget to be approved by the Board no later than the July Board meeting. The budget may be revised as needed during the year with the approval of the Board.
No single unbudgeted expenditure in excess of fifteen hundred ($1500.00) dollars shall be made without the approval of the membership.
Section 4. The Treasurer, and at least one other officer shall be authorized to sign checks.
Section 5. No member of the club shall receive compensation for services rendered.
ARTICLE XI
MEETINGS
Section 1. Meetings shall be held the second monday of each month, unless revised by the membership.
Section 2. Special meetings may be called at any time by the President, or by any two
(2) members of the board provided notice of such a meeting is posted on the website and emailed to the membership at least five (5) days prior to the day of such meeting.
Section 3. Aall meetings unless otherwise designated, shall be held at SCOV facilities.
ARTICLE XII
Parliamentary Authority
Robert's rules of order, shall be the authority on all questions of parliamentary law unless in conflict with these bylaws, scov, or with the laws of the state of arizona.
ARTICLE XIII
AMENDMENTS
Section 1. These bylaws may be amended by a two-thirds (2/3) vote of members voting via online voting utility, provided written notice of each proposed amendment, or proposed new bylaw, having been posted on the club’s website and emailed to each member two (2) weeks prior to the meeting.
Section 2. All proposed amendments to these bylaws are subject to final approval by
SCOV.
ARTICLE XIV
DISSOLUTION
In the event of dissolution of this club, all assets will be donated to SCOV. Dissolution is mandatory when membership drops below the required level, i.e., 25 paid members for craft clubs and 15 paid members for non-craft clubs.
Dissolution will not be initiated until all outstanding debts are satisfied. The President may direct the use of any and all assets to satisfy outstanding debts, provided the majority of the club membership has voted for the President to do so.
All members must be advised that they are liable for any debts incurred by the club and must satisfy them in full prior to the club’s dissolution.
If dissolution is contemplated, the membership must be notified at least two weeks in advance of the meeting date and time.
SCOV Technology Club
Adopted by Membership: 3/14/1994
Amended by Membership: 2/9/2015
Amended by Membership: 11/4/2019
SIGNATURES
Leo Belardenilli – Club President
Drew Ludwig - Club Secretary