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Board Meeting Minutes

Wednesday, January 24, 2018
Oregon Sports Office Conference Room
6:00 p.m. to 7:00 p.m.

ATTENDANCE

Notes

In Attendance: Stephen Wright, Hal Brockman, Margo Glass, Dave Green

Excused:  Alan Smith, Randy Grant

Guest: Brandon and Noel Tavern

AGENDA ITEMS

  • Call to Order, Announcement and Introductions

6:00 p.m.

  • A  Board Member Committee Reports 
  • Treasurer - Dave, will get Stephen a new report. There is an issue with credit card.
  • Membership - Alan
  • Current membership 853
  • Race Operations - All:  Noel and Brandon introduced themselves and what they do.
  • Y2K  Will have meeting with the race Director.
  • Hagg Mud  Hal has met Karen and she has keys for storage. Has two assistant race director.
  • Champoeg March 3, # are about the same as last year
  • Equipment and Storage - Hal
  • Marketing - Margo:  misinformation is showing up on various races in multiple places.

6:01 p.m.

  • OLD BUSINESS

  • 2018  Annual Banquet and Awards  

  6:25 p.m.

Item tabled until next meeting.  Investigating possibility of minors.

 

 6:30 p.m.

Under ORRC policy, any board member continues until resignation. No term renewal vote necessary,

  • Election of Officers for 2018
  • President: Stephen Wright
  • Treasurer: Dave Green
  • VP of Marketing: Margo Glass
  • VP of Membership: Alan Smith

6:35 p.m.

      Slate of officers motion presented and approved.

  • NEW BUSINESS

 6:40 p.m.

ORRC Conflict of Interest passed around and signed by board members present.

  • 10K Series Y2K Pre-registration Discussion

  6:45 p.m.

Margo to write narrative about series membership to help eliminate 10k membership confusion. Same for half marathon series membership.

  • Supporting Race Directors  Before and After Event

 6:50 p.m.

Last year that can be changed this year? Suggesting six annual RD meeting starting in February.  One issue to address what’s done to correct last years’ problem areas..

  • ROUND TABLE

  6:55pm.

  • ADJOURN

 7:59 p.m.