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Bylaws
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Bylaws

ARTICLE I: Joslin Memorial Library

The name of the organization is the Joslin Memorial Library, a municipal library established in 1913, and located in Waitsfield, Vermont.

ARTICLE II: PURPOSE

The purpose of the Joslin Memorial Library is to provide superior library service to the residents, adults and children of the towns of Waitsfield and Fayston.

ARTICLE III: FISCAL

The fiscal year of the Library shall be July 1-June 30.

 

ARTICLE IV: BOARD OF TRUSTEES

1.      The library shall be governed by a Board of Trustees consisting of five (5) trustees, elected for terms of five (5) years.

2.      Eligibility for the office shall be limited to adults residing or owning property within the towns of Waitsfield or Fayston.  

3.      Each Trustee shall have one vote.

4.      A Trustee must be present at a meeting to have his/her vote counted.

5.      All actions of the Board shall be of the Board as a unit.  No Board member shall act on behalf of the Board without prior approval of the Board.  

 

ARTICLE V: OFFICERS

1.      The elected officers of the Board of Trustees shall be Chair, Secretary, and Treasurer.

2.      Duties of the officers shall be as follows:

a.      The CHAIR shall direct board meetings, and the Trustees amongst themselves will assign other responsibilities by consensus.

b.      Another Trustee, in the event of the absence or disability of the Chair, or of vacancy of that office, shall assume & perform the duties of the Chair.

c.        The SECRETARY shall keep a record of all meetings of the Board, shall issue notice of regular and special meetings, and shall perform other duties associated with that office.

d.        The TREASURER shall be the disbursing officer of the Board.  In the absence of the treasurer or when he or she is unable to serve, the Chair or another Trustee may perform the duties of the Treasurer.

 

ARTICLE VI: DIRECTOR

1.      The Board shall appoint a Director who shall be the executive officer of the policies of the Board.  He/she shall have charge of the administration of the library under the direction and review of the Board.  The Director shall be responsible for the care of the building and equipment; for the employment and direction of the staff; for the efficiency of the library’s service to the public; and for the operation of the library under the financial conditions contained in the annual budget.

2.      The Director shall submit to the Board reports and recommendations of such policies and procedures, which, in the opinion of the Director, will improve efficiency and quality of library service.  The Director shall attend all Board meetings.

 ARTICLE VII: MEETINGS

1.      Regular meetings of the Board shall be held every other month. The date and hour of each meeting will be set by the Board.  Written notice of all meetings shall be posted by the Secretary at least five (5) days before the meeting. At the first meeting following Town Meeting Day, Board positions are reviewed and reassigned if necessary.

2.      A special meeting of the Board may be called at any time by the Chair.  No business may be transacted at such a special meeting except the stated business.

3.      The preliminary budget for the subsequent calendar year, required for submission to the Board, shall be presented at the regular meeting in November.

4.      The final budget for the subsequent calendar year shall be presented for approval at the regular meeting in January.

5.      A majority of filled positions shall constitute a quorum for conducting all business.  If a quorum is not present at a regular meeting, the attending members may set a date for another meeting to be held within two weeks, and the presiding officer shall notify the absent members of this specially called meeting.

 ARTICLE VIII: AMENDMENTS

Amendments to these by-laws may be proposed by Board members or the Director at any regular meeting and shall be voted upon at the next regular meeting.  Written notice of the proposed amendment or amendments shall be sent to all members at least five (5) days prior to the meeting.  A majority of the Board shall be sufficient for adoption of proposed amendments.

Board Approved 3/10/21.