Employer email: Introduction to schedules and next steps

Employer Explanation Email

Email for Event Hosts to send to employers to introduce CF+ after registration for a virtual fair or an in-person fair using Meetings. This email should be sent before the Fair Launch date. It explains what employers can expect in terms of next steps, how to invite other recruiters to the system, schedule management and video meeting rooms (for virtual events). -------------------------------------------------------------------------------------------------------------------------------

Subject: Invitation to <<Event Name>> using Career Fair Plus and next steps!

Hi <Recruiter Name>,

I hope this email finds you well! Thank you for registering to participate in our <<Event Name>>. Our technology partner, Career Fair Plus, will be reaching out to you shortly to invite you to set up your account on their platform.

In order to ensure receipt of the email, please add *.careerfairplus.com to the allowed list of domains from which you can receive emails. You may need to contact your IT team to help.

Once you create your account, you’ll be able to create and manage your own schedule for the fair, or create schedules for your colleagues attending the fair, automatically inviting them to create accounts too.

Your schedule is where candidates will be able to book times to connect with you, and is customizable, so you and your teammates will be able to modify your schedules if you wish. Your schedule will also enable you to participate in video chat rooms to connect with candidates virtually on the day of the fair.

When you receive the email from Career Fair Plus to set up your account, here are some easy steps to follow:

Click the ‘Get Started’ button within the email to set up your profile in your browser. Please note, this is a single-use link and must be opened in Chrome or Firefox
The email address and password will be the details you use to log in to the platform later
Once you log in, you will be taken directly to your fairs, where you will be able to create a 1-on-1 schedule (video), or a Group Meeting schedule (video) for yourself or somebody else
Make changes to schedules if you wish to, such as schedule name, description, time slots and availability (video)
From your schedule page, click into any schedule and test that you can access the video platform by clicking ‘Join Meeting’. Please test this on the same device and network you will use on the day of the event.

IMPORTANT DATES

Schedules should be created before the Booking Window opens to candidates.

The Booking Window for students and candidates to start booking meetings on your schedule will open on [insert booking window opening date/time] and close on [insert booking window closing date/time]. During this time, it is advisable to keep an eye on your schedules; you will also be able to view profiles of the candidates who book meetings with you.

If you wish to customize your schedule, you must do so before [insert booking window opening date/time], as you will have reduced abilities to modify it once candidates begin booking meetings. For questions about managing your schedule, please see this help article.

We will be hosting a Q&A session for employers and recruiters, to answer any questions you or your colleagues may have after going through the steps above. This will be held on [insert date, time and platform details].

Career Fair Plus also hosts weekly webinars for employers, and you are more than welcome to join them to walk through the process or to have any additional questions answered.

There’s one that runs on Tuesday mornings (EST):

https://zoom.us/webinar/register/WN_y7rgmD5WTzSPpMFtBg9yAg

And another that runs on Thursday afternoons (EST):

https://zoom.us/webinar/register/WN_pX_F2EuTS0WXVjlA2u7vJw

Keep an eye out for the email invitation from Career Fair Plus in the next few days and don’t forget to check your spam too! If you don’t receive anything, please reach out to us.

In the meantime, check out this Employer Guide and give some of these videos a watch so you can be a pro virtual recruiter in no time!