SOUTH QUEENSLAND PARACHUTE COUNCIL

A Delegated Council of the APF


Phone 0417 691 553

e-mail:  admin@sqpc.org.com

 

 

Draft Minutes

SQPC Annual General Meeting

Tues 26th Feb 2019 7:00PM

Springwood Tower Apartment Hotel, 9 Murrajong Road, Springwood Google Map

                     

Temporary changes to club delegates should be submitted to the SQPC administrator no later than 24 hours prior to the commencement of the meeting. Permanent changes to delegates please use Form CL1 Change of Particulars

Current delegates can be viewed at SQPC Club and Delegate Register

 

1.        Meeting called to order 1910 hrs

2.      Attendance

Luke Oliver

Leanne Critchley

Vikki Girvin

Adrian Seeman

Shelby du Moulin

Jason  Schloss

Darren Doyle

Charmain Nielsen

Susann Guettler

Matthew Drew

Ty Fels

Peter Brierley

Richard McCooey

Mike Dyer

Dave McEvoy

Sheena Simmonds

Mike Decman

Kristina Hicks

Mariska Folley

Tommer Vardi

Adrian Bramwell

Peter Sutton

Luke Rogers

Jason Cooke

Brett Newman

Roger Mulckey

Shane Turner

Archie Jamieson

Brad Turner

John Meara

Koppel Solomon

Martin Klapper

Steve Fitchett

Ben Nordkamp

Joe Stein

Tina Bourne

Chris Byrnes

 3.        Apologies

Mark Edwards

Sonya Gelman

Faye Cox

Holly Ahern

Cameron Cooper

 Alex Cattaneo

 Jason Colless

Alana Bertram

  Jon Kent

 Frazer Smith

 Guy Hanby

Alan Deadman

4.  Club delegates and membership numbers

4.1 Delegates                                                       Changes within 24 hours of a meeting are at the sole discretion of the Chair.  

Council Committee Charter 8.5: APF Board and Board Committees’ Charters 

Code

Organisation

Delegate

Present

ASQ

SKYDIVE BRIBIE ISLAND

Luke Oliver

x

BYRON

SKYDIVE BYRON BAY

Joe Stein

x

FUNFAR

FUNNY FARM

Roger Mulckey

x

HERVEY

SKYDIVE HERVEY BAY

Pete Agnew

-

LTS

LEARN TO SKYDIVE

Roger Mulckey

x

RAINBO

SKYDIVE FRASER ISLAND

Tina Bourne

x

RAMBL

RAMBLERS PARACHUTE CENTRE

Dave McEvoy

x

RASP

TOOGOOLAWAH SKYDIVERS CLUB INC.

Shelby Du Moulin (AGM only)

x

RED

SKYDIVE AUSTRALIA BRISBANE

Tina Bourne

x

RESCU

AUSTRALIAN PARARESCUE TEAM

Paul Weir

-

SKRAM

SKYDIVE NOOSA

Tina Bourne

x

SQS

SOUTH EAST QUEENSLAND SKYDIVERS INC

Adrian Bramwell

x

SSCSC

SUNSHINE COAST SKYDIVERS

Cameron Cooper

-

TGOLD

GOLD COAST SKYDIVE PTY LTD

Archie Jamieson

x

4.2 SQPC Organisations Quarter 4 2018

The Administrator confirmed 14 Clubs in SQPC and Funny Farm highlighted due to renewing as a non-training drop zone.  SQPC members total was 704 for Quarter 4 2018, with a goal of achieving  850 Club Members.

4.3 APF Councils

5.   Confirm minutes

 5.1Previous Meetings

That: The minutes of the Annual General Meeting of the South Queensland Parachute Council Inc, held on 27 February 2018 be accepted

Moved:                      Archie Jamieson                                         Second:   Mike Dyer                     Carried

 

That: The minutes of the General Meeting of the South Queensland Parachute Council Inc, held on 14th November, 2018 be accepted.

Moved:             Mike Dyer                                                    Second:     Ben Nordkamp                  Carried

 5.2 Business Arising

The Administrator spoke regarding two actions from the previous meeting

i.        Ramblers Parachute Centre and Skydive Byron Bay have moved forward with Sonya Gelman’s

suggestion of spontaneous starcrest.

ii.        SQPC worked with the APF to update SQPC email list with <10 members asked to be removed

from the list.

     

6.     Reports of the 2018 SQPC Officers and Officials

6.1 Acting Chair: Ben Nordkamp

Dear Members,  I present the President’s report for the year up to February 2019 for our AGM today. This report is written by me the Vice President due to the resignation of the elected President earlier this year.  It has been another busy year for the Management Committee, with some of the ongoing roles such as:

the QPA. More on this from the Administrators and Secretary reports.

to Organisers and coaches who run them for QPA Safety initiatives.

Regional, National & World Championships and Records.

We were also lucky to have had the last APF conference & World Championships held in our council area. Most

of the Management Committee’s other works will be detailed in each of the relevant reports.  I would also like to take this opportunity to thank our out-going administrator Leanne Critchley who has done an awesome job over the years while in this position and welcome the new administrator Vikki Girvin.  I’d also like to thank all the other position holders for their work during the year. I would also like to stand for the position of President if elected.  

6.2 Administrator: Leanne Critchley

Administrator Report Annual Report 2018-2019

A busy year that was dominated by SQPC’s active participation in the growth of organised coaching and large events.

Events in the SQPC Council Area:

Coaching:

Systems Upgrades

New Administrator: Welcome to Vikki Girvin!

6.3 Treasurer: Luke Oliver

Tabled the 2018 Financial Statements of the SQPC and spoke to his written report:

In 2018, we shrunk our total equity by about 14% to $163,854.

Expenditure exceded income by $26,825 for the year. Income was down by $7,222 to $86,568, to be expected after the record income in 2017 as payment timings caused a surge.

Interest returns continue to reflect market opportunities. We note that the aggregated banking activities with NAB has ensured that NAB provide a negotiated rate well in excess of the advertised rate, and with a minimum of fuss. A genuine benefit of the move to CLG.

An incredible $94,555 – over half the total equity - was returned to SQPC Members in 2018, an all-time record. With the assent of members, we drew from savings, and not only supported an amazing number of competitors representing Australia but continued to drive grass-roots events at every turn. It was truly an amazing year to watch our efforts bear fruit on the international stage.

The books are no longer required to be audited, another benefit of the CLG approach. I extend a special thanks to Craig Perrin at the APF for his wisdom and foresight in deploying a cloud-based accounting system for all councils, that has made life easier for all volunteers.

I thank the Management Committee, in particular Leanne Critchley, for their support          once again this year. It has proven to be a resilient and highly effective team. I volunteer my services as Treasurer for the eleventh year in 2019 should Council see fit; as always, I would also happily mentor another member into the role.

6.4 Area Coach: Alex Cattaneo

Alex apologised for his absence at the meeting. He has submitted a report for the minutes

It’s been a great year with SQPC, and it’s been a privilege to work alongside everyone on the committee.

In the role of state coach we saw some amazing developments, with introductory events being run in nearly every discipline across a number of drop zones. And while SQPC assist funding these events, I think we really need to acknowledge the commitment of the individuals who plan and deliver these high quality events which build skill, introduce people to new disciplines and ultimately make our sport safer as their knowledge is imparted.

Additionally we had a massive year from a competition point of view with the WPC, with an unprecedented number of athletes coming from our region, this was amazing, we saw some truly amazing performances from the competitors from our region!

We also had a number of large events including the Aussie big ways and the head down record overseas!

And in a joint venture with NQPC we successfully organized and ran a Blast E-League with 9 participating 4 way teams, this was a great deal of fun and really developed some strong interest in entry level 4 way FS comp!

Overall it’s been a really great year!

As has been previously mentioned I am stepping down from the role as regional coach.

I wish the future Regional coach the very best as they take on the role and look forward to seeing how they continue the development of our awesome sport.

My apologies again for being unable to make the meeting.

6.5 Area Judge: Sheena Simmonds

All 4 SQPC judges, Lea Critchley, Lindy Rochow-Williams, Cole Ruthenberg and Sheena Simmonds judged at the SPF National Championships at Nagambie in March 2018. Sheena returned to Nagambie in April to judge the World POPS Championships. Cole & Lea judged the National Pilot Canopy Championships at York. WA. Cole also judged the Australian Indoor Championships. Cole travelled to Wroclaw, Poland to judge the 1st World Freestyle CP Championships and 7th World CP Championships in July. Congratulations to Cole on his 1st IPC judging selection. Cole was the onsite judge for the 45 way 2 point sequential record at Toogoolawah prior to the WPC.  Cole and Sheena judged the Australian Defence Force Championships at Moruya in December. In January, Lea, Cole and Sheena together with Loretta Minutello from NQPC judged the 4way Blast E-League. Sandy Nieuwehoven-Gray from South Australia completed the judging panel. Thanks to Sandy for filling in at the last moment to give us a complete 5 judge panel.  All the judges thoroughly enjoyed judging this event.

We are looking forward with interest regarding the mooted joint SQPC/NQPC event with onsite judging at one DZ and remote judging at the other.  The viability will depend on an adequate Internet service being available. This subject appears elsewhere on the Agenda.

6.6 Member Protection Information Officer - Peter Brierley

There was nothing to report.  Peter asked if anyone would be interested in him inviting a Guest Speaker to future meetings.  This was welcomed by a show of hands.

6.7 Sport Development Officer - Jason Colless

Jason apologies for his absence and did not submit a report.

6.8 Media Liaison Officer

I continued advertising  all sports jumping events on SQPC Instagram, promoting AFF on each post. Coops did an Australia Day flag jump which got on 7 News Brisbane and his own article in the Sunshine Coast daily newspaper. This time around I've found the news companies have moved over to wanting links to Dropbox as a way of collecting footage, so it's even easier than before to get them footage for a story they deem newsworthy....so any of you out there with some good footage and a good story to go with it (it could just be something topical or a special achievement that you think might generate public interest), shoot me a message and I'll show you how to get the ball rolling.  On a different note...Spontaneous starcrests... a new funding initiative I put forward at the last meeting....I'm delighted a few members have already made use of this funding. As tandems start to quieten down I hope more people will have the opportunity to use it and get some more starcrests going.

6.9 APF Board Representatives

Mike Dyer

Since our last meeting the Board has commenced to distribute via Skydiver E-NEWS emails a brief on the outcomes from their meetings.  It has been a mixed year for Skydiving in Australia and particularly for the SQPC region.   The World Championships held in October were the highlight of the year with accolades flowing from all who were here with particular commentary on the support provided by a cheerful, helpful and efficient volunteer group who made it look easy to most of our visitors. It has also been gratifying to see the steady growth in participation of new members and support from SQPC which has grown every year over the last decade to be what I believe is now a highly efficient and effective sporting body that is held in high regard by other councils. This has been mainly due to the dedication and integrity of a management committee that has continued to make it easier for jumpers at all levels to participate in local events and for some to go through to representing Australia on the world stage.  

It’s also been a challenging year in a number of ways and we are seeing changes occur, which will result in a stronger, more efficient and effective APF. I believe that the changing makeup of the Board is an important part of that process. We have several new members on the board who I believe will make a difference. We are one of only two councils that has chosen to continue with 2 representatives. We can continue to do this as the constitution allows. But it is an opportune time to consider only choosing one representative in the future. This will support the aims of the board to reduce its size and be able to add directors chosen for their objectivity.

I have been very honoured to be chosen to represent our Council Area for the last 4 years and have been involved in a very important transitional period for the APF and our community.  We have seen significant changes and achievements as a result of the hard work of many throughout the organisation. However, I have decided that I will not stand for the role again this year.

SQPC is very well represented by Luke who I support wholeheartedly. Having worked with him for so long and having seen the contributions he has made, I feel he has much to offer the Federation. Mike Dyer

A vote of thanks to Mike Dyer.

Leanne Critchley delivered a vote of thanks to  Mike Dyer along with an SQPC Service Award in recognition of Mike’s decades of service to SQPC.

Luke Oliver

Board Report: After seven years of waiting for a Board vacancy - with positions brilliantly served by Mike Dyer and Jason Cooke for most of those - I was honoured and privileged to be appointed by SQPC last year.I found that the Board operates with a consensus model - and despite the size of the board seeming unwieldy, it operates efficiently and without conflict, much like our own council. New members such as Anna, Simon, Ash and myself were able to find our voice quickly, and our contributions encouraged and supported.However, it became apparent early in my appointment, that a tumultuous period was about to emerge.

Many members were angry about a wide range of topics, and a private campaign on social media gathered many points of contention. Frustratingly, many of these pain points were already work-in-progress items - for example, the governance model plan to provide all members at a meeting with a vote (not just delegates) will likely be voted on this year’s AGM. Notwithstanding - the Board has had questions to answer, and was certainly found guilty of not communicating effectively with the membership. However, I am pleased to report that a wide range of activities are looking to redress those issues - some old, new, and some accelerated - and peaceful resolutions remain on the table.

I am grateful to Joe Stein, Archie Jamieson, and Mariska - along with my fellow Board representatives Al Gray and Dave Smith - for bringing that dialogue to an open forum and collaborating with the best interests of the Federation in mind. Along the way, the board has lost the service of Grahame Hill [NSWPC, Chair], a volunteer stalwart of some 47 years standing. We will look to recognise his contribution at a future date. Another stalwart, Dave Smith - elected by the board, not a council - has stepped into that breach, and fortunately has the mettle and endeavour to chair the board effectively. I must take note here of Brad Turner stepping down from the CEO role. His work, both in the strategic and tactical, has led the APF to heights that I honestly did not believe were possible ten years ago. The industry is functioning at all-time highs, and the sport has been elevated to seemingly impossible levels - for every dollar the sport in membership contributes to the APF, three dollars are returned in membership services and support. Our work in this space is the envy of every other national skydiving body on the planet.

I congratulate Brad once again: his work on the 2018 WPC has proven to be an amazing story for him to hang his hat on. Enabling the CEO succession plan with Brad at his peak speaks volumes about the man’s love for what we do. Mike Dyer has chosen not to stand this year. I am grateful for his calm manner and steady hand that has provided support at all levels for many, many years. He will be missed, and I wish my friend well. I am happy to stand again to represent SQPC at a national level.  However, I understand the APF Change movement are tendering their own candidate in Joe Stein tonight, with a parallel motion to reduce Council’s referral of just one Board member to the national stage. Whilst disappointed that this parallel motion will limit my contribution, I support Joe’s nomination in the hope that he can more effectively communicate to the disaffected membership about the Board’s strategic role and separation of powers. Whilst we can all respect the APF Change movement’s desire to address sticking points, Joe’s presence on the board might help bring further education and clarity to the actions and responsibilities required to bring resolution to these matters.  The APF consists of some eleven employees and about eighty volunteers - and the Board, counted amongst those volunteers, is a very fresh one with five of the ten appointments being in their first or second year. I have been proud to be a volunteer at a variety of levels for over twenty years, and will continue to serve the sport I love.

7.    Elections APF Council Committee Charter 5.2

7.1 Elections of Officials and Office Bearers 2018: all positions declared vacant

7.2 Nomination of a Returning Officer for Elections

Peter Brierley was nominated by Leanne Critchley and seconded by Mike Dyer.  Peter accepted.

7.3 Call for Nominations and elections

Position

Incumbent

Elected

Nominated by

Seconded by

Chair

Ben Nordkamp (Acting)

Leanne Critchley

Archie Jamieson

Mike Dyer

Vice Chair

Ben Nordkamp

Ben Nordkamp

Archie Jamieson

Mariska Folley

Secretary

Lea Critchley

Vikki Girvin

Leanne Critchley

Archie Jamieson

Treasurer

Luke Oliver

Luke Oliver

Ben Nordkamp

Martin Klapper

Area Judge

Sheena Simmonds

Sheena Simmonds

Dave McEvoy

Lea Critchley

Area Coach

Alex Cattaneo

Kristina Hicks

Vikki Girvin

Ben Nordkamp

Area Canopy Coach

Bubba Phillips

-

-

-

Member Protection

Peter Brierley

Peter Brierley

Ben Nordkamp

Luke Oliver

Sport Development

Jason Colless

Mariska Folley

Brett Newman

Archie Jamieson

Media Liaison

Sonya Gelman

Sonya Gelman

Leanne Critchley

Luke Oliver

Ben Nordkamp was also nominated for Chair by Adrian Bramwell with Lea Critchley being elected.

7.4 Election of Board Representatives

Council Committee Charter 5.2(a)(i):

“May nominate up to 2 Directors to the APF Board in accordance with Rule 18.3 of the APF Constitution”

Position

Incumbent

Elected

Nominated by

Seconded by

APF Board Director

Mike Dyer (retiring)

Jo Stein

Jo Stein

Archie Jamieson

APF Board Director

Luke Oliver

-

-

-

Mike Dyer stood down from the role of Board Representative.  Luke Oliver withdrew his nomination.  Mark Edwards was nominated by Mark Edwards and seconded by Phil Allen.  Joe Stein was nominated by Joe Stein and seconded by Archie Jamieson

7.5 Appointment of Management Committee for 2019

 APF Council Committee charter: “(b)The Management Committee shall be comprised of Chairperson, Secretary, Treasurer, Area Coach and one other member that shall be appointed annually by Council.”

Ben Nordkamp was elected as the ‘one other member’ in the position of Vice Chair.

7.6. Appointment of Queensland Parachuting Association Representatives (3) South Queensland Parachute Council proposes the appointment of the Chair, the Treasurer and the Secretary as the delegates for QPA.

8. 2019 Queensland State Skydiving Championships

8.1 Following recommendations from the National Coach and the Sport and Competition Committee, the NQPC and SQPC Area Coaches resolved to run Regional Championships in both areas in 2019. The current proposal includes an exploration of the possibility of running the Regional Championships on the same day using the same draw and judging team

8.2 Venue and dates for the SQPC Area Championships to be advised

Leanne Critchley asked if anyone was interested to please submit an expression of interest.

9. SQPC Current Finances

That: the expenditure detailed in Vouchers December 2018,  January and February 2019 be ratified by the membership

Moved:                 Martin Klapper                                           Seconded:  Ben Nordkamp                Carried

 

10. Coaches and Organisers 2019 Funding Initiative

10.1 2019 Coaching Programme Will continue. Information about how the programme supports SQPC Coaches and Organisers is contained in Appendix 1.

10.2 Feedback or suggestions

Martin Klapper thanked SQPC for approving Coaching Programs up to one year in advance.

 

11. Queensland Parachuting Association Report

11.1 2017-2019 Final Year

11.2 2019  Sport Development Programme  KPI’s (Appendix 2.)

Leanne Critchley spoke about the requirement of Clubs submitting acquittals and that this is necessary for SQPC / QPA to meet KPI’s for Government Grants, and encouraged Clubs to continue to submit these.

11.3 Changes to Administration

Jonny Goss planning to step down as QPA Secretary and Administrator after 20 years.

QPA AGM will be held early in 2019 to facilitate the appointment of a new Administrator and to draft the 2020-2022 grant application

11.4 Grant Application for CP training cameras 2018

Believed to be unsuccessful.

12. Club Reports

12.1 SQPC clubs, DZ’s and individuals are invited to discuss current and proposed events, issues of concern and skydiving news

 

13. General Business

13.1 Fly Cookie G4 Show and tell

Jason Cooke presented the official unveiling of the Fly Cookie G4 with a  thorough and informative session regarding the creation and development of a ‘Safety Standard’ with the French Government, for the Fly Cookie G4.

13.2 Gambling Community Benefit Fund: Grant Outcome

A $15000 Grant was successful for the purchase of camera equipment for SQPC to be used by Steve Fitch in conjunction with Steve conducting training sessions on camera flying.  Steve has used the equipment at the recent Learning Curve Camp and TSC Bigways Weekend.

13.3 Changes to SQPC Website

Leanne Critchley spoke about the upcoming changes to the SQPC website due to changes with Google along with giving the website a facelift.  Hopefully there will not be too many glitches while these changes take place. It is a good time to renew the website with electing a new Committee and moving SQPC forward.

13.4 APF Volunteer Positions

Richard McCooey expressed the great turn out of members at the SQPC AGM, and that SQPC are leading the way in Australia.  Richard spoke about the volunteer positions available on many Committees and Sub- Committees at the APF and encouraged people to nominate, as the APF are looking for new and fresh members for these Committees.

14. Next Meeting:

14.1 2019 Proposed dates

GM: Tues May 21st, 2019

GM: Tues August 20th, 2019 (Regional Venue) (Ekka 9th - 18th)

GM: Tues November 12th, 2019 (Regional Venue)

AGM: Tues February 25th, 2020

15. Meeting Closed 2112 hour

Appendix 1

SQPC Coaches and Event Organisers Guide 2019

Content

  1. Understanding SQPC resources
  2. Organising an event
  3. Applying and acquitting for your event
  4. SQPC General Meetings
  5. Contact details, questions and feedback

1. Understanding SQPC resources

Annually, SQPC receives income from

SQPC presents an annual budget for the coming year in November and requests ratification from the membership at the November general meeting. The coaching budget is an allocation within the annual budget, and is managed by the SQPC Area Coach.

2. Organising an event

A written plan significantly contributes to a successful event.

How much you need to do depends on the size of the event. For a single coaching day it may be as simple as organising the coach, advertising the event and collecting registrations. For larger events the following framework can be adapted according to the specific needs of the discipline.

You may also want to apply for APF “FiFund” Sport Development Funding, usually Level 1 for a coaching event. Fi Fund Guidelines can be seen on the APF website APF Fi Fund

Before the event

- how you will cover your costs,

- how you will ask skydivers to register for the slots,

- how much rego you will charge,

- what funding you will ask for.

As the event approaches

During the event

After the event

3. Applying for, and Acquitting your event

All SQPC funding applications are online via the website: www.sqpc.org.au

Funding decisions in SQPC are made around the following framework:

All SQPC funding is paid after the event, and not until an acquittal has been received.

4. SQPC General Meetings.

SQPC, as the Area Council of the APF, holds general meetings quarterly, and depends on active involvement of members to understand how best to drive growth and retention of skydiving in our area.

Although not mandatory, coaches, organisers and recipients of funding are strongly encouraged to attend meetings, where issues can be raised and ideas can be shared.

Meeting dates can be seen at the website www.sqpc.org.au

An SQPC Facebook event will promote each meeting.

5. Contact details, questions and feedback

Contact the SQPC administrator, area coach or anyone on the management committee with any questions or ideas, any time. If you are not already on the SQPC email list, or if you are not sure, please request that you be added. The list is low volume: meeting notifications and agendas, and occasional issues and events. The list is protected carefully and not shared to any third party.

Appendix 2. QPA Funding and Performance Measures