Alleman High School

Acceptable Use Policy

Mission and Vision of Alleman High School

Mission Statement: Alleman High School develops a faith-lived community by exemplifying gospel values through Catholic education.

Purpose of 1:1 Initiative

The goal of this initiative is not simply to bring in technology for technology’s sake. Instead, Alleman’s goal is to provide a 21st Century educational environment that prepares students to be successful in college as well as to be constructive digital citizens.

Students

• Students will become proficient in the use of multiple computing platforms including Microsoft OS and Chrome OS.
• Students will become proficient in the use of multiple programs that are commonly used in college and businesses. These include, but are not limited to, Microsoft Office, Google Apps, and many online productivity tools.
• Students will become digital citizens by learning the how to appropriately use digital resources to complete tasks.

Teachers

• Teachers will foster an open learning environment by providing multiple resources for students to complete given tasks.
• Teachers will develop Professional Learning Networks to continually develop and improve their curriculum.
• Teachers will model digital citizenship inside and outside of the classroom by appropriately utilizing digital resources.

Administration

• Administration will monitor the effective and appropriate use of technology inside and outside of the classroom.
• Administration will provide means for growth for staff and students.
• Administration will consistently and actively seek feedback from all stakeholders in regards to how the learning and working environments can be improved

Chromebook Use and Policies for Students

1. Technology Fee

• The Student Technology Fee at Alleman is $150 per school year. The fee is necessary to moderate the financial burdens of purchasing Chromebooks, maintenance of hardware and software, and extended warranty costs.  

2. Device Damages        

• The first instance of user caused damage will be repaired by Alleman High School at no cost to the student. This repair covers the cost of one “part”. For example, if the screen and trackpad are both damaged due to misuse, Alleman will cover the cost of the most expensive part. The student/family will be responsible for the cost of all further parts.
• Each subsequent repair that requires a part to be replaced will be charged to the students account based on the price list made available at the beginning of each school year.
• Damage that is deemed malicious or repetitive will not be repaired by the school.

3. Student Use in Classrooms

• Students will be required to take their computers to class each day unless a teacher directs them to do otherwise. When a computer is not being used for class, it is to be closed or put away.  

4. Student Access to Internet

• At school, students will have access to the Internet.  When not at school, students can access the internet if they have internet access available to them in their homes or other locations.
• When at home, parents and guardians are recommended to monitor student time and activities on the computer.

5. Students Access & Monitoring

• The computer is the property of the school, and the school has the right to determine what is appropriate. Alleman reserves the right to search a student computer at any time.
• Alleman’s internet filtering software allows for the blocking of inappropriate websites whether students are accessing the internet at school or in their homes.
• Students who attempt to access inappropriate sites using school computers will face disciplinary action from Alleman administration in accordance with the Code of Conduct.
• Students who attempt to access websites in class that are unrelated to classroom activities will face disciplinary action from teachers and/or administrators in accordance with the Code of Conduct.

6. Bringing the Computer to School and Charging at School

• It is imperative that students bring their computers to school every day.  Teachers will be designing lessons and classrooms based on students having access to their computers.

• It is a student’s responsibility to have his/her computer charged each day before coming to school. A fully-charged Chromebook will be able to last an entire school day.  Students will not have access to outlets in classrooms and should not bring computer chargers to school.
• If the student fails to do either of the above, he/she will be required to check out a loaner computer for the day. The first two days a student needs a loaner will be free, but all subsequents days will carry a $3 per day charge.

7. Lost Devices

• Computers, chargers, or cases that are lost or stolen need to be reported to the school office immediately.  If the computer is not recovered, the replacement cost will be assessed to the student’s school account.

8. Personalizing the Computer

• Students will be able to personalize their Chromebooks through the legal downloading of music.  Screen savers, wallpaper, and other pictures may also be placed on the computer.  All items must be appropriate and not violate school policy.  

• No markings can be made on the outside of the computer.
• Each computer is identified through an asset tag. A numbered protective sleeve accompanies each Chromebook for both protection and identification purposes.  
  

9. Saving Work

• Students should save all work to the Google Drive folder on their Chromebooks.  This will be an easy process for students and is associated with the Google school email account that each student is given.  Students will have their own username and password to access their computer.  
• Work that is saved to the Google Drive folder on student computers will automatically sync to the online Google Drive folder when the computer is next connected to the internet.  
• Students are responsible for backing up their own files.

Chromebook Care
Students are expected to use common sense and follow all guidelines for computer care to prevent any damage to their Chromebooks. Students are asked to treat the computers as if they are their own property. Each student will be assigned a Chromebook upon initial registration at AHS, and that same Chromebook will be returned to the student every year thereafter.  Upon graduation from Alleman, each student will be given his or her Chromebook to keep, so it is especially important to take good care of the machine throughout the high school years.

1. Keep the computer in a safe place.

• The computer must be stored in a safe place.  Never leave the computer unattended in an unlocked location.  Never leave the computer on the floor where it might be stepped on or within reach of small children or pets.  Avoid exposing the computer to extreme temperatures.
• Laptops found unattended may be confiscated by faculty or staff as a protection against theft.  If confiscated, the student will receive a warning before getting the Chromebook back from the front office.  If the Chromebook is confiscated a second time, the student’s parent or guardian will need to come in to the office to claim the Chromebook.  Unattended and unlocked equipment, if stolen – including at school – will be the student’s responsibility.
• Avoid storing computers in cars other than in a locked trunk.  Remember that excessively hot or cold temperatures can damage equipment.

2. Computer Sleeves

• The numbered sleeve that accompanies each Chromebook is intended for both protection and identification.  When it is not being used, the safest place for the Chromebook is inside the protective sleeve.  

3. Avoid Liquids. 

• Exposure to liquids may severely damage a Chromebook and may result in large repair costs.  Water, pop, juice, coffee, etc. can ruin a computer.  Open cans of pop and cups of coffee (even those with lids) are especially dangerous.   Do not put a bottle of water/pop/etc. in a backpack with a Chromebook--even if it is sealed.

4. Physical Structure of Computers

• Do not attempt to remove or change the physical structure of the computer.  This includes the keys, the screen cover, and the plastic casing.  The cost of repairs for any intentional damage will be entirely the responsibility of the student/family.

5. Authorized Users

• The only users allowed on a computer are the student issued the computer and his/her parents or guardians. Loss or damage that occurs when anyone else is using the computer is the responsibility of the student issued the computer.

6. Cleaning the Computer

• Use a soft, dry, lint-free cloth in most cases when cleaning the computer.  Computer screens show fingerprints and smudges easily.  Be sure to follow proper cleaning procedures to keep your screen looking new. Never use cleaning products with acetone or ammonia.  
• Read and follow any maintenance alerts from the school technology personnel or Alleman administration.

7. Shutting down the computer

• Shut down the computer when it will not be used for an extended duration.

8. Closing & Carrying the Computer

• Always completely close the computer before moving it from one point to another, even for short distances.
• Always store the computer in its Chromebook sleeve.

•    If placing the protected Chromebook inside another bag, be sure to take great care of that bag.  

   Throwing a backpack around is a bad idea if the backpack has a Chromebook inside!

General Requirements

Alleman technological resources are designed to serve the students, faculty, staff, and volunteers of the Alleman High School community. Network and Internet access are provided to further the educational goals of this institution, and is to be used for that purpose alone.  

Members of the Alleman High School community are encouraged to use technological resources to facilitate the efficient exchange of educationally useful information.  Technological resources include school owned hardware, servers and all resources used in the infrastructure (includes personal devices).

All technological resources provided through Alleman High School remain the property of Alleman High School.

All use of Alleman’s technological resources must be consistent with its educational mission, our Catholic faith, and appropriate State/Federal laws. The use of these resources is a privilege, not a right. Misuse of these resources will result in the suspension or loss of these privileges, as well as disciplinary, legal, and/or monetary consequences.  

Privileges and Responsibilities

Access to Alleman’s technological resources imposes certain responsibilities and obligations.   Users are expected to abide by the rules of network etiquette and school policy.  Users would report any malfunction, inappropriate material, or improper usage to faculty immediately.  Users should not attempt to disrupt or hamper the integrity or security of any technological resource.  Examples of prohibited conduct include, but are not limited to the following

Transmission of any material in violation of any state law, including but not limited to: copyrighted material; threatening, harassing, pornographic, or obscene material; or material protected by trade secret is prohibited. The transmission of copyrighted materials without the written permission of the author or creator through Alleman High School E-mail or other network resources in violation of US. Copyright law is prohibited. All forms of communications, E-mail or other network resources may not be used in a manner that is disruptive to the work or educational environment. The display or transmission of messages, images, cartoons or the transmission or use of E-mail or other computer messages that are explicit constitute harassment which is prohibited by Alleman High School.

The use of AHS technological resources for personal financial or commercial gain, product advertisement or political lobbying is prohibited. The sending of unsolicited junk mail or chain letters is prohibited.

Vandalism is prohibited. This includes, but is not limited to, any attempt to harm or destroy the data of another user or any technological resources provided or supported by AHS. Attempts to breach security codes and/or passwords by any method will also be considered a form of vandalism and dealt with severely.  The creation, propagation, and/or use of computer viruses are prohibited.

The forgery, reading, deleting, copying, or modifying of electronic messages belonging to other users is prohibited.  “Spamming” is strictly prohibited by AHS policy, and state and federal law.

Deleting, examining, copying, or modifying files and/or data belonging to other users is prohibited.

The use, downloading or playing of Internet radio, streaming video, streaming audio or MP3s is prohibited without the explicit permission of a teacher or the Network Administrator.  On-line gaming simulations may be used only if they are directly related to class assignments and may be used only with the explicit permission of a classroom teacher.

Willful destruction of computer hardware or software, or attempts to exceed or modify the parameters of the system is prohibited. Nothing in this policy shall prohibit the Alleman High School network administrator from intercepting and stopping E-mail messages or other transmissions which have the capacity to overload the computer resources. Disciplinary actions shall be imposed for intentional overloading of Alleman High School computer resources.   Installation of unauthorized hardware or software is prohibited.

Unauthorized attempts to access another person’s network account, files, E-mail or similar electronic communications, or to use another's name, E-mail or computer address or workstation to send E-mail or similar electronic communications is prohibited and shall subject the individual to disciplinary action. Passwords must not be shared.  Shared passwords will result in network access rights being removed from all parties involved.

Privacy

Alleman High School reserves the right to monitor all activity of the network at any and all times to ensure the proper, effective, and efficient operation of all systems.  This monitoring may take the form of audit or log files of network activity, direct observation or electronic observation, and the access and examination of any and all records or files.  We reserve the right to engage in routine computer maintenance and housekeeping, to carry out internal investigations, or to disclose messages, data or files to law enforcement or school authorities.  

All users must understand that Alleman High School cannot guarantee the privacy or confidentiality of electronic documents and any messages that are confidential as a matter of law should not be communicated over the AHS network or any e-mail system unless a waiver is signed by the affected parties.

Any information contained on an Alleman High School computer system is considered the property of Alleman High School.

All Alleman High School students will be issued a Google Apps for Education account. This account is to be used for school related tasks and communications only. By signing accepting this policy, you are allowing your student access to the core Google Suite for Education as well as any other applications or programs that Alleman and its staff deem necessary as educational tools.

Violations

This agreement applies to all Alleman technological resources. Any attempt to violate the provisions of this agreement may result in revocation of the user's privileges, detention, suspension, expulsion or other appropriate disciplinary action, regardless of the success or failure of the attempt. In addition, school disciplinary action, and/or appropriate legal action may be taken under provisions of the Iowa and Federal Criminal Codes. The decision of Alleman High School regarding inappropriate use of the technology or telecommunication resources is final. Monetary charges may be sought for damage necessitating repair or replacement of equipment or software, or the time required to make systems operational.

CIPA Requirements

To comply with the Children’s Internet Protection Act Alleman will:

Provide filtering for all Internet-enabled computers used by students, patrons, and staff.

Assure that filtering is disabled only for bona fide research or other lawful purposes, that minors will be educated, supervised, and monitored with regard to safe and appropriate online activities.

Maintain the safe and secure use by minors of direct electronic communications (including e-mail, chat rooms, and instant messaging).  

Alleman High School reserves the right to modify the terms of this AUP at any time.

Google Apps for Education

At Alleman High School, we use G Suite for Education, and we are seeking your permission to provide and manage a G Suite for Education account for your child. G Suite for Education is a set of education productivity tools from Google including Gmail, Calendar, Docs, Classroom, and more used by tens of millions of students and teachers around the world. At Alleman High School, students will use their G Suite accounts to complete assignments, communicate with their teachers, and learn 21st century digital citizenship skills.

The notice below provides answers to common questions about what Google can and can’t do with your child’s personal information, including:

What personal information does Google collect?
How does Google use this information?
Will Google disclose my child’s personal information?
Does Google use student personal information for users in K-12 schools to target advertising?
Can my child share information with others using the G Suite for Education account?

I give permission for Alleman High School to create/maintain a G Suite for Education account for my child and for Google to collect, use, and disclose information about my child only for the purposes described in the notice below.

G Suite for Education Notice to Parents and Guardians
This notice describes the personal information we provide to Google for these accounts and how Google collects, uses, and discloses personal information from students in connection with these accounts.

Using their G Suite for Education accounts, students may access and use the following “Core Services” offered by Google (described at https://gsuite.google.com/terms/user_features.html):

Gmail
Google+
Calendar
Chrome Sync
Classroom
Cloud Search
Contacts
Docs, Sheets, Slides, Forms
Drive
Groups
Hangouts, Hangouts Chat, Hangouts Meet, Google Talk
Jamboard
Keep
Sites
Vault

What personal information does Google collect?
When creating a student account, Alleman High School may provide Google with certain personal information about the student, including, for example, a name, email address, and password. Google may also collect personal information directly from students, such as telephone number for account recovery or a profile photo added to the G Suite for Education account.

When a student uses Google services, Google also collects information based on the use of those services. This includes:

device information, such as the hardware model, operating system version, unique device identifiers, and mobile network information including phone number;
log information, including details of how a user used Google services, device event information, and the user's Internet protocol (IP) address;
location information, as determined by various technologies including IP address, GPS, and other sensors;
unique application numbers, such as application version number; and
cookies or similar technologies which are used to collect and store information about a browser or device, such as preferred language and other settings.
How does Google use this information?
In G Suite for Education Core Services, Google uses student personal information to provide, maintain, and protect the services. Google does not serve ads in the Core Services or use personal information collected in the Core Services for advertising purposes.


Does Google use student personal information for users in K-12 schools to target advertising?
No. For G Suite for Education users in primary and secondary (K-12) schools, Google does not use any user personal information (or any information associated with an G Suite for Education Account) to target ads, whether in Core Services or in other Additional Services accessed while using an G Suite for Education account.

Can my child share information with others using the G Suite for Education account?
[As applicable for school/district] We may allow students to access Google services such as Google Docs and Sites, which include features where users can share information with others or publicly. When users share information publicly, it may be indexable by search engines, including Google.

Will Google disclose my child’s personal information?
Google will not share personal information with companies, organizations and individuals outside of Google unless one of the following circumstances applies:

With parental or guardian consent. Google will share personal information with companies, organizations or individuals outside of Google when it has parents’ consent (for users below the age of consent), which may be obtained through G Suite for Education schools.
With Alleman High School. G Suite for Education accounts, because they are school-managed accounts, give administrators access to information stored in them.
For external processing. Google may provide personal information to affiliates or other trusted businesses or persons to process it for Google, based on Google’s instructions and in compliance with the G Suite for Education privacy notice and any other appropriate confidentiality and security measures.
For legal reasons. Google will share personal information with companies, organizations or individuals outside of Google if it has a good-faith belief that access, use, preservation or disclosure of the information is reasonably necessary to:
meet any applicable law, regulation, legal process or enforceable governmental request.
enforce applicable Terms of Service, including investigation of potential violations.
detect, prevent, or otherwise address fraud, security or technical issues.
protect against harm to the rights, property or safety of Google, Google users or the public as required or permitted by law.
Google also shares non-personal information -- such as trends about the use of its services -- publicly and with its partners.

What choices do I have as a parent or guardian?
First, you can consent to the collection and use of your child’s information by Google. If you don’t provide your consent, we will not create a G Suite for Education account for your child, and Google will not collect or use your child’s information as described in this notice.

If you consent to your child’s use of G Suite for Education, you can access or request deletion of your child’s G Suite for Education account by contacting Jake Ridenour. If you wish to stop any further collection or use of your child's information, you can request that we use the service controls available to limit your child’s access to features or services, or delete your child’s account entirely. You and your child can also visit https://myaccount.google.com while signed in to the G Suite for Education account to view and manage the personal information and settings of the account.

What if I have more questions or would like to read further?
If you have questions about our use of Google’s G Suite for Education accounts or the choices available to you, please contact [insert contact information for the school administrator]. If you want to learn more about how Google collects, uses, and discloses personal information to provide services to us, please review the G Suite for Education Privacy Center (at https://www.google.com/edu/trust/), the G Suite for Education Privacy Notice (at https://gsuite.google.com/terms/education_privacy.html), and the Google Privacy Policy (at https://www.google.com/intl/en/policies/privacy/).

The Core G Suite for Education services are provided to us under Google’s Apps for Education agreement (at https://www.google.com/apps/intl/en/terms/education_terms.html).