ST. MALACHY SCHOOL
ST. MALACHY SCHOOL
595 E Ogden Ave
Geneseo, IL 61254
Fax: 309.944.5319 Updated: July 1, 2021
TABLE OF CONTENTS
“From the first moment that a student sets foot in a Catholic school, he or she ought to have the impression of entering a new environment, one illuminated by the light of faith and having its own unique characteristics, an environment permeated with the Gospel spirit of love and freedom….”
The Religious Dimension of Education in a Catholic School, #25
Catholic schools in the Diocese of Peoria are established to assist the Bishop and Pastors in the transmission of the Faith to the young people of the diocese. We welcome non-Catholic students into our schools that wish to take advantage of the opportunities provided by the Catholic education. Every school must have as its main goal to help each student develop a personal and ecclesial relationship with our Lord Jesus Christ, who is “the Way, the Truth, and the Life: (John 14:6). The principles, practices, and beliefs of the Catholic Faith must be fully integrated throughout the school’s curricula, service projects, co-curricular activities, and culture.
Students in our Catholic schools are reminded of their dignity as children of God through the study of Catholic doctrine, frequent opportunities for personal and communal prayer, and active participation in the sacramental life of the Church. Together with parents, the primary educators of their children, our Catholic schools pursue academic and spiritual excellence by helping students to develop their intellectual abilities, foster wholesome friendships, practice discipleship, strengthen their daily prayers life, grow in virtue, and become leaders through serving others.
All personnel that work in our Catholic schools must have at heart the promotion of the educational mission of the Church, and live as visible role models of faith within the parish/school community. Catholic doctrinal, moral and social teaching is an integral part of each school. Therefore, all faculty, staff, administrative, and volunteer personnel must support the teaching of the Church, actively practice their faith in daily life, and be loyal to the Church’s Magisterium. Our Catholic school personnel share this educational mission and its various commitments and responsibilities with parents and the local Church communities.
“It is crucial that the policies and procedures of Catholic schools reflect that primary purpose and that the Catholicity of the school and its faithfulness to the teaching authority of the Catholic Church (Magisterium) are not compromised.”
Sister Mary Angela Shaughnessy, SCN, J.D., Ph.D.
All diocesan school policies are available online at www.cdop.org. The formation of school policy is the direct responsibility of the administration that will follow policies established by the Catholic Diocese of Peoria, Bishop of Peoria, and the Office of Catholic Schools.
The Commission on Education is an advisory group that promotes the participation of St. Malachy School in the educational mission of the Church. They may make recommendations to the pastor about how to fulfill this mission. The principal, in consultation with the pastor of the parish, has the right to establish or change policy as deemed necessary. Parents/guardians and students will be notified of such changes.
Parents/guardians are required to read the Parent/Student Handbook each school year. This handbook is posted on the school website and a copy is retained in the principal’s office. A printed copy can be given to families, if requested. Parents/guardians are required to sign the designated form at the end of the handbook after reviewing these school regulations with their children. The policies and regulations presented in this Handbook have been reviewed by the Commission on Education and accepted. St. Malachy School fully adopts and implements policies established by the Diocese of Peoria.
Circumstances may arise in which St. Malachy School determines that changes are required in these guidelines and procedures. For this reason, St. Malachy School reserves the right , at any time, to modify, terminate, rescind or supplement any or all of the guidelines or procedures contained herein, and to take actions which may be contrary to guidelines, benefits, or procedures set forth in this Handbook.
The mission of St. Malachy School (Kindergarten - Grade 6) is to teach that Christ is the center of our lives, and it is through Him that we educate and develop the whole child in a safe and nurturing environment.
The people of St. Malachy School believe that Catholic education is centered on the life, death and resurrection of Jesus Christ. Catholic education seeks to bring together students, teachers and families as a community of believers in the gospel values.
We believe that children will develop best in a Christian atmosphere of love and respect. Individual differences and needs are recognized and effort is made to help children see themselves as valuable persons who can reach their full potential. We encourage the development of responsible behavior in individuals toward themselves and others.
Strong emphasis is placed on the basic skills of education. We provide opportunities for creativity and growth in academic and spiritual areas. Attention is given to the religious, social, intellectual, emotional and physical development of students.
We are a faith community that recognizes its membership in our larger parish family. We have made a commitment to create an environment that promotes learning, encourages celebration and strives to see all people united by the Father’s love.
St. Malachy goals are:
Students will be admitted to St. Malachy School until enrollment limits are reached.
Classes will be limited to 24 students. When enrollment reaches 24, enrollment will be closed and any non-parish family wishing to enroll a student will be placed on a waiting list for that class. Exceptions may be made by the principal for a non-parish family who already has a child in our school.
No St. Malachy Parish Family will be denied admission to our school because of class size.
If a class reaches 25 students, due to a registration of a parish family, teacher aide time will be made available for that class.
If a class size exceeds limits, and if there are the funds and the space available, a second class may be created at the discretion of the principal and the pastor.
*Non-Catholic students, who have not been registered by June 15, will not be admitted to a class prior to August 1, if the enrollment in that class has already exceeded twenty-one (21).
Students from out-of-parish and non-Catholic families may be admitted if they agree to follow the educational process at St. Malachy which includes the religious education of our students.
Non-parish Catholic students, not already registered, will not be admitted to a class, prior to August 1, if the enrollment in that class exceeds the following: Kindergarten - 20 students.
St. Malachy School is in compliance with federal and state non-discrimination and equal opportunity laws and regulations regarding admisison and employment as stated in the Education Commission policy of the Diocese of Peoria.
The Catholic Diocese of Peoria, the Office of Catholic Schools, and the Catholic schools of the Catholic Diocese of Peoria are equal opportunity employers and do not discriminate against employees or job applicants on the basis of race, color, sex, age, national origin, handicap, veteran status, or any other stuatus or condition protected by applicable state laws, except where a bona fide occupational qualification applies. The Catholic Diocese of Peoria, the Office of Catholic Schools, and the Catholic schools of the Catholic Diocese of Peoria will:
Catholic Diocese of Peoria Policy D-111 P-CDOP
No student shall be refused admission to Catholic schools on the basis of race, color, gender, national or ethnic origin. St. Malachy School complies with appicable federal and state laws prohibiting discrimination, including but not limited to Title IX of the Education Amendments of 1972, the Individuals with Disabilities Education Improvement Act, andthe Age Discrimination in Disabilities Act of 1990, the Illinois School Code, and relevant case law including Plyler v. Doe (!982). All schools in the Catholic Diocese of Peoria are subject to policies of the Catholic Diocese of Peoria, including Policy A-105 (Non-Discrimination in Employment) and Policy D-111 (Non-Discrimination in Admissions). The Diocesan Policy Manual can be found on the Diocesan website at www.cdop.org. It is the responsibility of the Pastor and principal to ensure these policies are followed.
Students of religious denominations other than Catholic may be admitted according to the local policy.
Reviewed 7/17 D-111 AR-OCS
Non-Discrimination in Admisison Policies
The norms for the acceptance of non-Catholic students are developed in line with the basic mission of each school to provide a Catholic education for the children of the local parish(es). When non-Catholics or non-parishioners are accepted, care must be taken that room is left or provided on a timely basis for the Catholic students of the parish(es). cf. E-151, AR-OCS
Once non-parishioners or non-Catholics have been admitted, it is not permissible to exclude them to make room for parish children unless a written agreement signed at the time of their admittance clearly specifies that admittance is guaranteed for only one year.
Catholic schools exist to educate students in the Catholic faith. Therefore, non-Catholic students must participate in the religion classes, liturgies, and prayer services scheduled during the school year. They must also satisfactorily pass all the course requirements of the school’s religious education classes. It is the primary responsibility of the principal, Pastor and Education Commission to ensure the Non-Discrimination policies are followed.
St. Malachy School obtained Full Recognition by the State of Illinois for Recognition of Non-public Elementary Schools on June 19, 1992. The school has met the standards set by the Illinois State Board of Education and fulfilled application requirements. St. Malachy School received AdvancEd accreditation in 2017.
St. Malachy School is committed to integrating the Gospel Values throughout the school. This commitment flows from the pastoral TO REACH FULL KNOWLEDGE OF THE TRUTH written by our former bishop, Archbishop John J. Myers, and the teaching of the CATECHISM OF THE CATHOLIC CHURCH.
Right to Life Statement
St. Malachy Parish and Grade School shall uphold the teaching and discipline of the Roman Catholic Church concerning the dignity of all human life including the rights of the unborn child. Compromise of these doctrines, by word or deed, may be cause for immediate expulsion
The administration reserves the right to amend this Parent/Student Handbook. The Pastor of St. Malachy Parish is the final recourse in all disciplinary situations and, after consultation with the Principal, may waive any or all regulations for just cause at his discretion. Parents will be promptly notified if changes are made.
THIS HANDBOOK IS DESIGNED TO GIVE YOU AND YOUR CHILD HELPFUL INFORMATION REGARDING ST. MALACHY SCHOOL. PLEASE READ IT CAREFULLY WITH YOUR CHILD.
A textbook fee will be charged each school year. This fee covers such things as consumable books, workbooks, copy machine paper, room supplies, art materials, testing, audio/visual materials, etc.
Registration feels will not be refunded if a student has actually begun to attend school. Advance tuition will ordinarily be refunded in full beginning with the first day of the month after which the student left our school. The school reserves the right to not refund advance tuition in the event of the expulsion of a student. Any questions in regard to refunds will be referred to the pastor of St. Malachy Parish who will consult with the school principal. Families are required to enroll in the FACTS online tuition management system.
If a family is unable to pay full tuition, a personal conversation with either the pastor or principal is mandatory.
Each student must meet current State requirements:
Admission Age Requirements
Children admitted to a three-year-old preschool program shall be three years of age on or before September 1 of the academic year. Children enrolled in a four-year-old preschool program shall be four years of age on or before September 1. Students admitted to kindergarten shall be five years of age on or before September 1. Students entering first grade shall be six years of age on or before September 1 of the given school year.
When the school’s early childhood program combines preschool with extended child care, children may be admitted throughout the academic year on or after the date of their third birthday. In such cases, parents must acknowledge in writing that their child will remain in the early childhood program and will not be admitted to kindergarten until the child has attained the age of five years on or before September 1 of the given academic year.
Exceptions to age requirements may be made only at the recommendation of the principal with the approval of the Superintendent of Schools.
For children entering school for the first time, age shall be verified through a copy of the birth certificate. In addition, a baptismal certificate shall be submitted for Catholic students.
Reviewed 7/17 D-112 AR-OCS
It is expected that the admission ages defined by this policy will be followed. Any exceptions require the prior formal approval of the Superintendent of Schools. No exceptions will be considered without the recommendation of the administration.
Any request for an exception shall be made in writing to the Superintendent of Schools by the principal. The request shall include:
The Superintendent of Schools will consider the judgment of the principal when granting exceptions. Therefore, the administrator retains the major responsibility for determining if a child younger than state regulation and/or diocesan policy allows may enter preschool, kindergarten or first grade in a particular school. Before making a determination, the principal shall consider several facets of readiness: physical maturation including size, speech and motor skills; social maturity including behavior; language development; and mental age level.
The bell rings at 8:10 A.M. for kindergarten through sixth grades and school begins at 8:15 A.M. with dismissal at 3:00 P.M. The children not riding the bus may arrive between 7:35 a.m. and 8:10 a.m. Before school, students must not be dropped off on the east side of the building. They must be dropped off on the west side by the playground. Students who live a mile and a half from school are eligible for bussing to and from school. Students not riding buses must be transported to and from school by their parents or other adults.
NOTE: Students may walk or ride their bicycles to school.
Any student who has previously been expelled from a school, asked to leave a school, or left a school to avoid expulsion shall not be admitted into an elementary or secondary school of the diocese without written permission from the Superintendent of Schools.
Reviewed 7/17 D-110 AR-CDOP
Student Admission From Another School
Each school will follow local policies and procedures for admission. If an administrator believes that there is merit in admitting a student who has previously been expelled from a school, asked to leave a school, asked to leave a school, or left a school to avoid expulsion, the administrator shall obtain written approval from the school’s pastor/canonical pastor prior to petitioning the Superintendent of Schools. The Superintendent will review all pertinent information, with consideration being given but not limited to the following:
After reviewing all pertinent information, the Superintendent shall make a final decision regarding admission to the school. Admission will be granted on a case-by-case basis and only if enrollment is in the best interest of the school and student. If permission is granted to the school to admit the student, the student shall be placed on probation for a period to be determined by the principal and not to exceed one semester.
Reviewed 7/17 D-111 P-CDOP
Attendance is important to the educational program at St. Malachy School. Daily attendance not only contributes to spiritual development and academic achievement, but also to the development of dependability and responsibility.
Absences from school shall be noted on the student’s permanent record even though the absence has been excused. Parents shall be notified in the event a student is sent home during the day or if classes are dismissed at other than the regularly scheduled time.
If a student is given an out-of-school suspension it is considered unexcused. If they are serving an in-school suspension they are marked as present but excused, and are responsible for completing school work while in the suspension.
As a safety measure, parents are to call the school between 8:00 and 9:00 A.M. when their child is absent. If parents do not call, the school will telephone the parents. Upon returning to school, the child must bring a note for the school nurse. Regular attendance is stressed so that students have the benefit of maximum instructional time. The school encourages appointments for children to be scheduled after school hours or days children are not in attendance. When a child is late for school, he/she must report to the school office so he/she will not be counted as absent.
Excellent attendance is based upon regular daily attendance (8:15 A.M. to 3:00 P.M.).
Each pastor/canonical pastor shall adopt policies and procedures to insure that a reasonable amount of resources is allocated to provide opportunity for participation in the educational programs of the school by those in financial need.
Reviewed 7/17 D-101 AR-OCS
Provision For Attendance Of Those In Financial Need
All financial assistance is to be based on financial need objectively assessed. All parishes and schools of the diocese shall use the service provider for needs assessment as determined by the Office of Catholic Schools.
Reviewed 7/17 D-101 AR-OCS
Safety is important to the child’s welfare during the school day. Therefore, the following procedures will be followed when a child leaves during the school day:
The Pledge of Allegiance is recited in the classrooms at the beginning of each school day.
Parents will be notified in writing if there are any changes in the school calendar. If all public schools are closed in Geneseo due to inclement weather, St. Malachy School’s classes will also be suspended. Messages regarding the closing of school will be carried on local radio and television stations. The school messenger system will be used to notify parents by telephone of school closures.
Sometimes, weather conditions force the closing of schools during the school day. Parents must make arrangements so that someone will be responsible for their children if school is dismissed early. This information must be shared by parents with their children so that they know where they are to go on these days.
St. Malachy School has an approved Emergency Preparedness Plan which parents may review upon request.
A TORNADO WATCH simply means that conditions are favorable for tornadoes to develop. In this case, precautions need to be taken to monitor weather conditions.
Principal’s Office Will
A TORNADO WARNING means that a tornado has actually been sighted. An outdoor warning siren is activated and may be repeated if necessary.
The Principal’s Office will
NOTE: If the Geneseo School District cancels classes, St. Malachy School will cancel class.
Parents will be notified by phone of school closings through the school messenger system.
Parents must notify the principal and teacher as soon as they are aware their child will miss school. Assignments will be due in a reasonable amount of time. It is the student’s responsibility to hand in all work to the satisfaction of the teacher.
Parents and guardians must notify the school immediately of a change of address, in telephone number, or in parentship or guardianship.
Parents or guardians have access to their child’s school records on file in the principal’s office. An appointment needs to be made to examine folders.
A cumulative folder shall be established for each child who enters school for the first time and should be retained permanently in the school. This folder shall contain a transcript, an academic testing record, a health for and an emergency sheet.
A record of daily attendance shall be maintained in the local school office and these records shall be kept among the permanent records of the institution.
The following student records are considered to be permanent records, and must be retained for a minimum of 60 years after a student has transferred, graduated, or withdrawn from the school:
The following are considered student temporary records, and shall be retained no longer than their usefulness to the student and the school (generally, no longer than 5 years after a student graduates, transfers, or withdraws from the school):
A standard attendance form for use in diocesan schools is available from the Office of Catholic Schools.
Software programs may also be utilized for keeping attendance records. The Office of Catholic Schools can be consulted for software options
St. Malachy School abides by the provisions of the Buckley Amendment with respect to the rights of non-custodial parents. In the absence of a court order to the contrary, the school will provide the non-custodial parent with access to the academic records and to other school-related information regarding the child. If there is a court order specifying that there is to be no information given, then it is the responsibility of the custodial parent to provide the school with an official copy of the order.
The school must be notified as soon as possible if a student is to transfer to another school. A request for the transfer of records, signed by the parent or guardian, must be received from the school the student will be attending. Records will then be forwarded to the school within ten days.
Transfer of Student Records
Elementary and secondary schools shall adopt procedures that are in accordance with State regulations for the transfer of student records from non-public schools.
Reviewed 7/17 D-116 AR-OCS
Transfer of Student Records
Elementary and secondary schools shall use the diocesan student transfer form when transferring student records.
Schools that are permanently ceasing operations shall follow the procedures for the transferring of student records outlined in the administrative regulation for Policy A-436.
Parents who send their children to St. Malachy School must agree to be governed by the provisions of the parent/student handbook. Parent involvement and cooperation in the affairs of the school is necessary to develop a partnership between the parents and the educators at school.
As the primary educators of their children, parents are responsible for the religious, moral, intellectual and social development of their children. The school reinforces basics learned at home and provides the structure for instruction in the hierarchy of educational skills.
Because the education of children is the primary responsibility of the parents, it is desired that the parent:
All visitors must first come to the school office. Forgotten items from home must be brought to the school office and will then be taken to the classroom. Visitors must sign in and report to the school office prior to entering the school.
All elementary and secondary schools in the Catholic Diocese of Peoria shall admit students with special needs whenever possible.
Reviewed 7/17 D-105 AR-OCS
Inclusion of Students with Special Needs
The office of Catholic Schools’ Students with Special Needs Guidance Document shall be considered to be part of this Administrative Regulation and must be consulted by all elementary and secondary schools regarding the inclusion of students with special needs. In addition, schools should consider the following guidelines when enrolling special needs students at the local level:
Local schools may develop additional conditions for the inclusion of students with special needs in their own schools. This should not be construed, however, as to encourage the setting of “quotas” or overly restrictive standards that violate the underlying philosophy of Policy D-105.
St. Malachy students who have been identified for Speech, Title I Reading, and Learning Disability classes will receive services through Henry Stark Special Education. These teachers provide onsite services on a regularly scheduled basis.
The purpose of St. Malachy School is to meet the educational needs of its students. St. Malachy School will provide on site services for Special Education. Occasionally, requests for enrollment are made for students with special needs that are met more appropriately in another setting.
When the needs of the student require special education facilities or programs that are not available at St. Malachy School, the student will attend special education classes in the public school district as mandated by federal and state law.
D.111.2M Adopted 4/20/92 Re-enacted 9/11/00 Revised 11/2007 D-121 AR-OCS
The primary function of reporting student progress is to establish, encourage and maintain communication between the home and school, the child and parent/guardian, and the learner and teacher. Understanding and cooperation serve the best interest of the child. The philosophy of Catholic education recognizes the important role of the parent as the primary educator of the child. Parents not only have the right to know the educational objectives and expectations of a school, but they must also be informed of the measure of success with which their child is meeting those objectives and expectations. Therefore, reports formulated on a learner’s progress must be communicated effectively to foster healthy home/school cooperation.
Personalities, attitudes, interests and abilities of all children are different. The school, recognizing the uniqueness of each child, approaches education holistically; spiritually, academically, socially, physically and aesthetically. Catholic education is committed to maximizing an individual learner’s talents and abilities while at the same time requiring accountability and responsibility from the child as he/she moves through the educational process.
The reporting of student progress is one of the school’s major responsibilities. Assessing student achievement is a task that calls for justice and fairness in recording and reporting.
Therefore, it is incumbent for each teacher to set and maintain standards for student performance that are concurrent with child development theory, curricular requirements and Diocesan and local school policies. In addition. For the teacher this means continuous educational development and regular review of curricular guidelines, school level expectations and current educational research.
Kindergarten E - Excellent
S - Satisfactory
N - Needs Improvement
Grade 1 E - Excellent
S - Satisfactory
N - Needs Improvement
I - Improving
NA - Not Assessed at this point
Grade 2 E - Excellent
S - Satisfactory
N - Needs Improvement
I - Improving
Grade 3 E - Excellent
S - Satisfactory
N - Needs Improvement
I - Improving
Grades 4, 5, 6
A (94-100) Excellent S - Satisfactory
B (85-93) Above Satisfactory N - Needs Improvement
C (76-84) Satisfactory I - Improving
D (70-75) Below Satisfactory
F (Below 70) Failing
Report cards are sent home quarterly for students grades 1-6. Kindergarten report cards are sent home at the end of the first semester and again at the end of the second semester. Report card envelopes are signed by a parent and returned to the homeroom teacher.
Students who are passing at least 4 of their academic subjects will be promoted to the next grade.
It shall be the responsibility of each classroom teacher in conjunction with the principal to notify parents of students, who because of unsatisfactory work, face non-promotion.
This initial contact ordinarily should be made no later than the end of the first semester. A conference will then be arranged with the principal, teacher and parents present.
Adopted: 7/19/79; Re-enacted 9/11/00
Students who are failing in 2 or more subjects may not be promoted to the next grade. He or she may have to repeat the grade.
Communication between parent or guardian and school is important to your child’s educational growth. Important information will be mailed to the parent or guardian, or sent home with your oldest child. Information will also be sent to parents via email. If there is anything you wish to discuss with the teacher, please let him/her know so she/he can schedule a time to discuss matters of concern with you. Students and teachers will be called to the phone only in case of emergency. Messages may be left and will be delivered.
In keeping with the Church’s principle of subsidiarity, problems should be solved at the lowest level whenever possible. Parents should first contact the teacher if a problem exists. Parents should make an appointment with the teacher by letter or telephone. If the problem is not resolved, the principles should be contacted.
Positive, constructive communication between teacher and parent is encouraged. Conferences may be initiated by a parent or teacher at any time. Appointments are to be scheduled for the convenience of both parties. Procedures that would facilitate the scheduling of a conference by parents are:
Parent/Teacher Conferences are scheduled for parents of students in grades K-6 by the teacher and school after the first quarter has been completed. Because communication between home and school is important, a conference should be scheduled whenever the need arises.
PARENT-TEACHER CONFERENCES/REPORTING STUDENT PROGRESS
Parent-teacher conferences shall be conducted in accord with the norms established by the local school. The reporting of student progress to parents shall be done on a regular basis.
Homework serves as a link between home and school. Cooperation of the parents in supervision of homework is a vital element in the learning process of the child. Children should realize homework is their responsibility and must be done consistently with emphasis on completeness, accuracy and neatness. Homework is to be turned in the following morning. If necessary, a study session will be arranged during lunch recess so that a child does not fall behind. If lunch recesses are used, parents will be notified.
It is recommended that students spend time each evening studying or reading for a designated period. The amount of homework and age of a child should determine the appropriate time.
Each student has a responsibility to complete his/her assignments in the time frame established by the classroom teacher. Steps taken for incomplete work will vary from teacher to teacher. It is the responsibility of the classroom teacher to inform the students and parents to be aware of the rules and to get the work in on time. If the work is not completed within the allotted time , the teacher may record a mark of zero.
Students will be given 2 days to make-up work for each day of absence from school.
Academic instruction is based on subject matter recommended by the Diocesan Office of Catholic Education, which in turn meets the requirements of the Illinois State Board of Education. Current publications of established textbook companies are used. Recommended supplementary materials are utilized in conjunction with textbooks.
St. Malachy Catholic School is committed to combining technology with a restructured learning environment to prepare our students for the 21st century. This commitment includes proper use of technological tools and skills in an active and enriching classroom and lab experience for each student - one that enhances learning, instruction, and management. Computers are integrated into the curriculum to teach/reinforce skills and concepts. Students have networked access to the Internet as directed by the teacher and individually as authorized by the parents in accordance with the Acceptable Use Policy. The computer teacher assists the teachers and students in their classrooms as well as in the Computer Lab. All students and their parents/guardians must sign the acceptable use policy.
Diocesan policy regarding the illegal duplication and use of pirated software requires all diocesan employees to comply with federal law. Anyone who purchases a copy of software has the right to load that copy of software onto a single computer and make another copy for archival (backup) purposes only. It is illegal to use computer software on more than one computer without multiple licenses or to make or distribute copies of software for any other purposes unless specific written permission has been obtained from the institution holding the copyright.
Anyone who illegally copies and/or distributes a software program may face a civil suit for damages, criminal liability, fines, and/or imprisonment as defined by federal statutes. Employees of the diocese who are found copying, or have copied, computer software for other than backup purposes without permission of the owner of the copyright of the software shall be subject to disciplinary action and/or termination.
Catholic Diocese of Peoria Policy
Adopted: 4/95 Revised: 1/03
St. Malachy School supports the use of computers and the Internet in its instructional program in order to facilitate access to information, research, collaboration, and interpersonal communications.
The use of computer hardware and software shall be consistent with the Catholic identity of our school, reinforce the curriculum, and reflect the varied instructional needs and learning styles of our students.
The electronic information available to students and staff does not imply endorsement of the content by St. Malachy School, nor do we guarantee the accuracy of information received on the Internet. St. Malachy School shall not be responsible for any information that may be lost, damaged, or unavailable when using its computers or any information that is retrieved via the Internet.
St. Malachy School shall not be responsible for any unauthorized charges or fees resulting from access to the Internet. We reserve the right to log network use and to monitor file server space utilization by computer users. The use of the Internet is a privilege, not a right; inappropriate, unauthorized, and/or illegal use will result in the cancellation of those privileges and appropriate disciplinary action.
St. Malachy School shall make every effort to ensure that students and staff use this educational resource responsibly. Teachers have a professional responsibility to help students develop the moral foundation and intellectual skills necessary to discriminate among sources, to identify appropriate information, and to evaluate and use information to meet their educational needs. Teachers and staff have the responsibility to respect and protect the rights of every other user in St. Malachy School. The principal shall determine what is inappropriate use, and his/her decision is final.
Any network accounts will be used only by the authorized owner of the account for its authorized purpose. All communications and information accessible via the network should be assumed to be private property and shall not be disclosed. Network users shall respect the privacy of other users on the system.
Students and staff are expected to act in a responsible, ethical, and legal manner in accordance with the moral principles espoused by the Catholic Church, accepted rules of network etiquette, and federal and state law. Specifically, the following uses of computer hardware and software, the Internet, E-mail, and/or the network are strictly prohibited:
System security is protected through the use of passwords. Failure to adequately protect or update passwords could result in unauthorized access to personal or school files. To protect the integrity of the network, the following guidelines must be followed:
The school recognizes the importance of the Internet in forming public opinion. Therefore, it is essential that administration, faculty/staff, parents, students and volunteers join together and help shape the way the school is perceived in the community via interaction in social media. The following guidelines will help everyone make appropriate decisions about utilizing various social media.
St. Malachy School implemented the installation of the iBoss filtering system on our computer server for the purpose of blocking computer access to objectionable websites and providing security from unauthorized access.
Students will be allowed to access St. Malachy’s school network within the school building, the internet, and Google Applications for Education (GAFE)
To the greatest extent possible, users of the network will be protected from harassment or unwanted or unsolicited communication. Any user who receives threatening or unwelcome communications shall immediately bring them to the attention of a teacher or administrator. Users shall not reveal personal addresses or telephone numbers to other users on the network or the Internet.
The user shall be responsible for damages to equipment, systems, and software resulting from deliberate or willful acts. Illegal use of the network, intentional deletion or damage to files belonging to others; copyrighting violations or theft of services will be reported to the appropriate legal authorities for possible prosecution. General rules and etiquette for behavior and communications will also apply when using e-mail or the Internet. Loss of access and other disciplinary actions shall be consequences for inappropriate use. Vandalism will result in cancellation of access privileges. Vandalism is defined as any malicious attempt to harm or destroy hardware, software, or data of another user, the Internet, and /or other networks. This includes but is not limited to the creation or uploading of computer viruses.
The illegal use of copyrighted software by students and staff is strictly prohibited. Anything uploaded to or downloaded from the network shall be subject to “fair use” guidelines and copyright law.
D-150; Approved 10/14/02
In accordance with state law (105 ILCS 75/15), the school shall not request a student to provide a username, password, or similar information in order to gain access to the student’s private account on a social networking site (e.g., Facebook, Twitter, Snapchat). However, the school may require a student to cooperate in an investigation by sharing the content of their private social network account if the principal determines there is sufficient evidence to suggest the student’s social network account violates the school’s disciplinary policy. Nothing in this policy shall prohibit the school from having unrestricted access to school computers, email addresses given by the school, or anything else owned or operated by the school. The school has the right to regulate its own equipment, monitor Internet traffic, block social media sites with a firewall, and the like.
St. Malachy School
Student Acceptable Use Policy for Computers, Internet and Network Access
St. Malachy School’s Acceptable Use Policy for Computer, Network and Internet Access is based on the existing computer use policy and its prohibitions.
The goal of using the Internet is to provide support for the education system. The Internet is a world class tool for educators, students, and parents. It can provide many exciting educational resources and learning opportunities. Unfortunately, materials on the Internet that are controversial in nature do nothing to promote the educational process. It is important that all who access the Internet, demonstrate judgement on the information they access. In addition to the prohibitions listed on the computer use policy, the following acts are also prohibited:
Even though a computer filtering system has been installed on our computer server, it is understood that St. Malachy School has limited control of student use of the information on the Internet. Sites on the Internet may contain material that is illegal, defamatory, inaccurate, or potentially offensive to some people. While the student will receive supervision and guidance, using the Internet is the student’s responsibility to choose not to access material that does not fit the goal of Internet use at St. Malachy School.
Students that break this Acceptable Use Policy may face one or all of the following consequences:
I have read the Acceptable Use Policy and agree to its terms.
Please choose ONE of the following:
I request that my child(ren) be allowed to St. Malachy School’s network (within the school building) the Internet, and Google Suite.
Parent or Guardian Signature/Date
Religious instruction is an integral part of the students’ education at St. Malachy School. The K-6 religion program is based on the Catechism of the Catholic Church. Through daily formal instruction, students learn the teaching of their faith. Religious virtues and values are integrated into all areas of the school curriculum. Students are encouraged to practice these virtues and values daily.
Virtue development and a program for understanding human sexuality within the virtue of Chastity are taught.
Parents are expected to participate with their children in preparing for the sacraments of Reconciliation and Eucharist (Grade 2). The Parish Director of Religious Education notifies teachers and parents in advance of the date, time and process of these preparation sessions.
St. Malachy School’s faculty is continuing the Vision and Values Program that has been established by the National Catholic Education Association. Each year the faculty selects a gospel value to emphasize in the school program. Parents are notified at the beginning of the school year regarding the gospel value selected. A specific virtue is taught and emphasized each month by the faculty, and values are also taught daily and integrated in the various subject areas.
St. Malachy’s faculty invites and encourages student participation and involvement in Christian service activities at all grade levels.
St. Malachy School maintains an atmosphere of care and respect for the dignity of each person among students and staff. The faculty of St. Malachy School encourages the practice of respectful and courteous words and actions as a means of showing care for one another and for strengthening Christian school spirit.
The Peoria Office of Catholic Education requires testing with the ITBS (Iowa Test Basic Skills) Achievement Test and the Cognitive Abilities Test. Achievement Tests are given to grades 3-6. The Cognitive Abilities Test is given in grades three and five. These tests are given to the students in the fall. Writing tests are given in grades four and six during the winter. Kindergarteners take the Metropolitan Readiness Test in the Spring. Test results are shared with parents and are then placed in the student’s permanent file.
In addition to the excellent academic program, the students in grades kindergarten through sixth will participate in computer lab, library, music, Spanish, art and physical education classes. Sixth grade students may participate in the public school 6th grade band or choir programs.
Sixth graders have the opportunity to participate in the public school band and/or choir program. Students register for this program as fifth graders at teh Recruiting (Recorder) concert in late May. Instruction begins during the summer. During the school year, sixth grade band students attend rehearsals at the Geneseo Middle School daily. Students are walked to the Middle School for Band by a faculty member. Transportation is provided to and from the rehearsals on inclement weather days.
All students in grades 3, 4, 5 and 6 are members of the school choir. This group sings for Sunday Mass during Catholic Schools Week. Choir members have the opportunity to serve as the choir for the First Eucharist Mass in early May. Music for all choir events is rehearsed during music class time. 6th Grade students may also participate in the choir at the Geneseo Middle School, if they so choose.
Parents or guardians of a child in grades K-6 attending St. Malachy School are members of Parents Club. Meetings are usually held on the fourth Monday of the month at 7:00 P.M., in the Parish Meeting Room. Parents Club generously contributes to the needs of the school. All St. Malachy School parents are members of Parents Club and are encouraged to attend these monthly meetings. All school parents are expected to serve on at least one Parents Club committee during the school year.
Healthy self-esteem in a child is a realistic and positive view of self, which is achieved when the needs of love, respect, competence, an accurate view of self and independence are consistently met. Parents have the responsibility of helping their child meet these needs at home. St. Malachy School’s staff seeks to continue to help the child build self-esteem at school by providing a positive, caring and supportive school environment, by encouraging and challenging the child with high expectations and by holding each child accountable for the role he/she plays in his/her education.
Students may be counseled by members of the faculty. The public school social workers and counselors from the public schools may counsel students, if the students’ parents give permission for the social worker or public school counselors to provide counseling for their child.
Teachers will keep confidential any information that is entrusted to them so long as no one’s life, health, or safety is at stake. Parents will be promptly notified of teacher concerns.
We realize that students from time to time may have problems at school. If your child experiences a problem at school, the following procedures should be followed:
A review or appeal of any decision concerning policies, procedures, or other serious matters made by the competent authority of any of the schools of the Catholic Diocese of Peoria may be requested by any member of the diocese under the following conditions only:
It is to be noted that dissatisfaction with a decision is not a sufficient condition for appeal.
Catholic Diocese of Peoria Policy
Revised: 1/03; 7/16
Reviewed: 9/07; 2/14, 7/17
Appeal And Review - Elementary and Consolidated Elementary Schools
The individual or group desiring the appeal or the review of a decision must make that request known to the pastor/canonical pastor responsible for the school in the form of a written letter. As a matter of record, a copy of the letter is to be forwarded to the Superintendent of Schools.
This letter must clearly cover each of the following points:
The pastor/canonical pastor, having received the request for appeal or review, is to respond to those making the request within thirty (30) days of receiving the request. A copy of this response letter is to be forwarded to the Superintendent of Schools.
In most cases, the decision of the pastor/canonical pastor is final. However, those who have requested the appeal or review may further appeal the decision of the pastor/canonical pastor to the Superintendent of Schools within thirty (30) days. The Superintendent of Schools has the authority to summarily dismiss the appeal. If the individual or group requests a further appeal or review of the Superintendent’s decision, they may forward the appeal to the Vicar General of the Catholic Diocese of Peoria. The Vicar General shall make a final decision on the appeal in such cases.
Catholic Diocese of Peoria
Revised: 1/03; 3/14; 3/16
Reviewed: 9/07; 7/17
Appeal And Review - Secondary and Pre-K Through 12 Schools
The individual or group desiring the appeal or the review of a decision must make that request known to the principal of the school in the form of a written letter.
This letter must clearly cover each of the following points:
The principal, having received the request for appeal or review, is to respond to those making the request within thirty (30) days of receiving the request. A copy of the principal’s response letter is to be forwarded to the Superintendent of Schools as a matter of record.
In most cases, the decision of the principal is final. However, those who have requested the appeal or review may further appeal the decision of the principal to the Superintendent of Schools within thirty (30) days. The Superintendent of Schools has the authority to summarily dismiss the appeal. If the individual or group requests a further appeal or review of the Superintendent’s decision, they may forward the appeal to the Vicar General of the Catholic Diocese of Peoria. The Vicar General shall make a final decision on the appeal in such cases.
Catholic Diocese of Peoria
Revised: 1/03; 3/14; 3/16; 7/16
Reviewed: 9/07; 7/17
We strive to create a Christian atmosphere in our school. As school citizens, students are expected to conduct themselves properly. Discipline is very important to maintain order, self-control, character and efficiency. Running or loud noise in the halls is not permitted. Gum chewing is not allowed in class or on the school grounds during school. *No student-owned video games, cassette players, CD players, Walkmans, or trading cards are allowed at school
St. Malachy School incorporates into its curriculum program guidelines and experiences that inform and encourage moral choice and positive self-development. The faculty, using both internal and external resources, strive to achieve growth in self-awareness, self-esteem, and decision-making.
Substance Abuse Policy
Students are prohibited from possessing, using, or being under the influence of *drugs, “look alike” drugs, alcohol *inhalants, or tobacco while at school or at any school related function. Included with the prohibition are the following:
Violation of this Substance Abuse Policy will result in a parent teacher conference and may result in any of the following steps:
*Excluding authorized drugs and inhalants.
Possession Or Use of Weapons Or Look Alike Weapons In School
Catholic schools in the Diocese of Peoria teach and uphold the sanctity of human life. Virtues such as respect for others, peacemaking, and self-discipline are foundations of Catholic education. Furthermore, a safe academic and social environment is essential for learning and Christian formation. The possession or use of weapons not only disrupts the school’s learning environment, it fundamentally violates the sanctity of human life by threatening the very health and safety of teachers and students.
It is strictly forbidden for any student to possess, use, attempt to use, manufacture, distribute, purchase, trade or sell (or seek the sale or trade of) any weapon on school premises or at any school-related activity or function, including but not limited to travel to and from school and/or school-related functions. Possession means having a weapon on one’s person or in an area subject to the student’s control such as desks, lockers, backpacks, and vehicles. Any student possessing, using, attempting to use, manufacturing, distributing, purchasing, trading or selling (or seeking the sale or trade of) weapons at school or any school-related function shall, at the discretion of the pastor/canonical pastor and principal, be subject to immediate expulsion.
Weapons are defined as any object, device, or instrument that has been designed, created, adapted or used for the purpose of intimidating, threatening, and/or inflicting physical injury (including but not limited to anything which resembles such items). Any student found to be in possession of a weapon shall be immediately suspended from school. The weapon will be confiscated and police officials contacted. The student’s parents will be notified, and there will be an administrative review. The normal consequence shall be expulsion from school.
In cases where there are substantial mitigating circumstances, the pastor/canonical pastor may impose a suspension rather than an expulsion after consultation with the Superintendent of Schools (especially with students in grades K-3). In the event that a student finds a weapon at school or a school-related function, the student shall immediately notify the teacher, coach, or administrator about the weapon’s location. In such cases, the student shall not be regarded as possessing a weapon. Teachers or students who require a facsimile of a weapon for a legitimate school/class project must first obtain approval from the principal prior to bringing the item into the school.
Diocesan schools reserve the right to dismiss any student at anytime whatsoever for conduct, whether inside or outside of school, that is detrimental to the reputation of the school and/or the continued well-being and safety of students.
Possession Or Use Of Weapons Or Look Alike Weapons In School
In the event that a student is in possession of and/or uses a weapon or look alike weapon, the following procedures shall be implemented:
Prior to granting such approval, the principal shall require a written outline documenting how student safety will be guarded throughout the duration of the project, display, presentation, or activity.
Catholic Diocese of Peoria Policy
The term “harassment” includes, but is not limited to slurs, jokes, or any other form of verbal, graphic, or physical contact which reflects adversely on an individual’s race, color, sex, religion, national origin, citizenship, age, marital status, veteran status or mental handicap. (Diocese of Peoria Handbook).
Harassment of any type - verbal, physical, visual, sexual - is opposed to the mission of St. Malachy School and will not be tolerated. Harassment of any person on school grounds or by an employee while acting as a representative of this institution is not acceptable. Any individual judged to harass another will be subject to appropriate disciplinary action.
A student who feels he or she has been harassed must notify a parent and a faculty member. The matter must also be reported to the principal who will inform the pastor as soon as possible. An investigation of the incident will take place
DIOCESE OF PEORIA
Harassment, including but not limited to, sexual harassment, of any employee o rtoher person is unethical, is illegal and is prohibited. This policy is intended to clarify the roles and responsibilities of Diocesan or parish personnel who have administrative responsibility involving the diocese, a parish, a parish institution, school or organization in situations involving possible sexual harassment. It sets forth the Diocesan response to victims.
The term “harassment” includes, but is not limited to, slurs, jokes, or any other form of verbal, written, graphic, or physical conduct or advances which reflect adversely on an individual’s race, color, sex, religion, national origin, citizenship, age, marital status, veteran status, or physical or mental handicap. Harassment under this policy includes sexual harassment which means any unwelcome sexual advances or requests for sexual favors or any conduct of a sexual nature, when: (1) submission to such conduct is made either explicitly or implicitly a term or condition of an individual’s employment; (2) submission to or rejection of such conduct by an individual is used as the basis for employment decision affecting such individual; (3) such conduct has the purpose or effect of substantially interfering with an individual’s work performance or creating an intimidating, hostile or offensive working environmen; or (4) such other conduct or actions as are defined as “harassment” under the Illinois Human Rights Act as amended fform time to time. Further, retaliation against a complainant or witness who initiates a case under this policy is included within the term “harassment” as used herein and shall be handled under this policy.
Catholic Diocese of Peoria Policy
Adopted: 5/94 Revised: 1/03 Reviewed: 7/17
Bullying Prevention Policy
All elementary and secondary schools in the Diocese of Peoria shall actively seek to provide a supportive, caring environment in which all persons are safe from all forms of intimidation including bullying, which is unacceptable, unchristian and strictly prohibited.
For the purpose of this policy, bullying is defined in conformity with Illinois Law as follows:
“Any severe or pervasive physical or verbal act or conduct, including communications made in writing or electronically, directed toward a student or students that has or can be reasonably predicted to have the effect of one or more of the following:
105 ILCS 5/267-23.7 (b)
Bullying conduct covered by this policy is conduct that occurs on school property or at school sponsored activities or events; while students are being transported or walking to or from school or school sponsored activities or events; while students are waiting at school bus stops; or cyberbullying as defined hereinafter.
This policy prohibits bullying and intimidation of students through the use of internet and social media sites on any electronic device (private, public, or school owned), whether on or off the school campus, or during non-school hours.
Any student who engages in bullying will be subject to appropriate discipline, up to and including suspension or expulsion and referral to local law enforcement. Behavioral interventions may be included as a component of the disciplinary actions. This may include but is not limited to mandatory counseling.
Retaliatory behavior by a student accused of bullying will also incur consequences. False accusation of bullying will result in disciplinary action taken against the accuser.
Any reported bullying issue will be promptly brought to the attention of the appropriate party; the Pastor or the Principal or designee, and thereafter investigated.
Reference: The Illinois School Code, 105 ILCS, 5/27-23.7
D-147 Bullying Policy
Academic sanctions for disciplinary violations will be handled on a case by case basis.
The growth of the whole person is the concern of the school. Personnel work with the parents to use learning situations for teaching the young person to accept responsibility for actions and to recognize the benefits or consequences that may result from his/her decisions. The school acknowledges the obligations of assisting the individual in making responsible decisions for personal welfare and for the good of all.
In dealing with unacceptable conduct, the lightest penalty that brings about a change is the most desirable; consecutively more severe penalties may be levied if the young person fails to correct his/her behavior. The age of the student and previous discipline experience will be taken into account when dealing with a specific incident.
In any consideration of misconduct, it is important that it be clearly stated that the student is a good person and has many fine qualities; but that the act under consideration is harmful or undesirable and must be stopped.
The process of helping the student attain the maturity of self-discipline shall be:
Corporal punishment is not permitted in any school or school program in the Catholic Diocese of Peoria. Corporal punishment includes, but is not limited to, slapping, paddling, maintenance of students in physically painful positions or intentional infliction of bodily harm.
Possible Consequences for Inappropriate Behavior
Rules and regulations are needed to maintain an atmosphere that is conducive to learning. Consequences for infractions are also needed. Students who break the rules may be issued a detention slip. A copy of the detention slip may go to the teacher, the principal and parents.
(At the discretion of the Principal)
In extreme cases of misbehavior, suspension, or significant loss of playtime may be utilized as an initial form of discipline. In unusually severe situations of misbehavior, a student may be suspended out of school for a period of one to ten days.
Any student who engages in conduct, whether inside or outside of school that is detrimental to the reputation of the school and/or inconsistent with the mission, philosophy, or teachings of the Catholic Church may be subject to disciplinary action including suspension or expulsion.
The principal is the final recourse in all disciplinary situations and may waive any disciplinary rule for just cause at his or her discretion.
The permanent dismissal of a student from a Catholic school is a measure that shall be taken only when the school is not appropriate for a particular individual, or when the actions of a particular individual fundamentally undermine the school’s values, beliefs, purposes, or philosophy. The application of policies and procedures to particular cases is the province of the principal and the canonical pastor of the school. The Superintendent of Schools shall be consulted before any student is permanently dismissed from school.
Policies delineating causes and procedures for permanent dismissal from the school shall be clearly stated in writing by the administrator. These causes and procedures for permanent dismissal are then presented to the pastor/canonical pastor for approval and promulgation.
After approval, causes and procedures shall be published in the parent/student handbook. Parents and students shall be informed of these causes and procedures at the beginning of the school year.
Cf. A-421, P-CDOP
Since the manner of dressing has an influence on the student’s learning process, we encourage the parent to see that their children are neatly dressed in clothing conducive to an attitude of work and study. The following dress code regulations are not offered to create any financial burden, but were formulated to promote a proper atmosphere.
In order to achieve these ends, we ask your cooperation in the following:
Addendum: The dress code shall be adhered to under normal circumstances, but can be altered at the Principal’s discretion.
St. Malachy’s Education Commission Policy
Revised: 9/11/89; 10/14/91; 3/13/95
Pinks Bus Services Rules and Disciplinary Action
St. Malachy students, who live one and a half miles from school, are eligible for busing. Bus transportation is furnished by Geneseo Unit District #228 with bus routes established by the District. Students are expected to give bus drivers the same level of respect and personal courtesy that they give their teachers. Riding the bus is a privilege and a convenience for the students and their families. Parents are responsible for the conduct of their children on the bus. Parents of any student reported for habitual misconduct will be notified and proper measures taken.
The importance of proper conduct cannot be overemphasized. Any behavior that distracts the driver instantly endangers all. In the interests of safety, all students must understand the rules and parents are urged to review the bus rules with their children.
To ride a school bus is a privilege and a convenience for the student and his family. There are, however, certain standards of behavior that are necessary for the personal safety and comfort that is desired for students attending Geneseo Schools. For the purposes of safety, students may be monitored by audio and visual tape when riding on a bus. Please read the list of rules and regulations listed below.
All students must comply with the following rules compiled by Pinks Bus Service:
Students who are found guilty of misconduct or a disruptive behavior influence, are subject to school regulations that include possible suspension or exclusion from the privilege of riding a bus. We hope it will not be necessary to deny any child the opportunity to ride the school bus because of serious or repeated instances of misconduct.
The school principal will determine the seriousness of an incident. If your child is reported for any of the mentioned types of misconduct on the bus, the following disciplinary actions will be taken:
Students, who do not live a mile and a half from school, are NOT eligible for bus transportation to and from school. These students may be driven to and from school by their parents or other adults or they may walk or ride their bicycles to school.
Walkers and bicycle riders should look all ways before crossing the street, cross the street only in crosswalks and walk or push their bicycle across crosswalks. They should follow all pedestrian traffic signals.
The bicycle safety rules booklet, which is published by the Illinois Secretary of State Office recommends the following rules for safe bicycle riding during the day:
Before School Drop-off by Vehicles:
After School Pick-Up By Vehicles
Field Trips are privileges afforded to students. No student has the absolute right to a field trip. Students can be denied participation if they fail to meet the academic or behavior requirements.
Educational Field Trips/Field Trip Permission Slips
The St. Malachy School’s faculty recognizes that field trips provide effective and worthwhile learning experiences for students. Field trips are encouraged only when they are an integral part of the school curriculum and contribute to the desired educational goals of St. Malachy School.
Field Trip Guidelines:
A permission slip is provided for all field trips within the Geneseo School District during the school year. These permission slips are signed at registration. (See sample Permission Form on page 49). These field trips are for the purpose of attending GEF presentations, music programs, and other programs provided by the Geneseo School District #228. The teachers supervise students, and transportation will be by bus or walking. Parents will be notified of the times and purpose of these field trips through the monthly school calendar, notes sent via bookbag mail, or by email.
PERMISSION FORM FOR SCHOOL/PARISH TRIP
Participant’s Name: ________________________________________________________________
Birth Date: _______________________________ Sex: _________________________________
Parent/Guardian’s Name: ___________________________________________________________
Home Address: ___________________________________________________________________
Home Phone: ____________________________ Business Phone: ________________________
I, ___________________________, grant permission for my child, _____________________
Parent or guardian’s name Child’s Name
to participate in the following activity at a location away from the school/parish. This activity will take place under the guidance and direction of school/parish employees and/or volunteers from ST. MALACHY SCHOOL:
Type of event: ____________________________________________________________________
Date of event: ____________________________________________________________________
Destination of event: _______________________________________________________________
Individuals in charge: _______________________________________________________________
Estimated time of departure and arrival: ________________________________________________
Mode of transportation to and from event: _______________________________________________
My child is to bring the following items: _________________________________________________
I understand the risks such trip presents to my child, including, but not limited to, serious personal injury or death. Any questions I have concerning the activity have been answered.
As a parent and/or legal guardian, I remain legally responsible for any personal actions taken by the above named minor (“participant”).
In consideration for my child being allowed to make this trip, I hereby RELEASE AND AGREE TO INDEMNIFY AND HOLD HARMLESS the Diocese, the parish, the school and their employees and agents, and the volunteers assisting the school/parish, from any and all liability for injuries, damages, medical expenses, or any other loss to my child or family or me (including attorneys’ fees) arising from or related to my child’s participation in this activity.
SAMPLE GENESEO SCHOOL DISTRICT FIELD TRIP PERMISSION FORM
Parents, please complete and sign the waiver of liability below in order to give permission for your child to attend various field trips within the Geneseo School District.
STUDENTS WHO FAIL TO RETURN A WRITTEN FIELD TRIP PERMISSION FORM WILL NOT BE PERMITTED TO ATTEND THE FIELD TRIPS.
I am the custodial and responsible parent/guardian of _____________________________________
I request that St. Malachy School allow my child to participate in Trips to Geneseo High School, Middle School, Millikin School, Southwest School, and Northside School, Geneseo Community Center and Central Theater as needed throughout the school year.
These trips are for the purpose of attending GEF presentations, music programs, and other school and district-wide programs.
The method of transportation for these trips will be by Bus or Walking.
The students will be supervised by St. Malachy School Teachers.
In consideration for my child being allowed to make this trip, I hereby release and agree to indemnify and hold harmless the Parish, the School and the School’s employees, agents and volunteers assisting the School from any and all liabilities, medical expenses or any other loss suffered to my child, our family or me due to my child’s participation in this activity.
Parent Signature Date
During these trips I may normally be reached at __________________________________________
Phone Number Place
PLEASE LIST ANY ALLERGIES YOUR CHILD HAS:
This information will be kept in the possession of the school and distributed to the person in charge of each and every trip on which my child participates, or athletic activity. Should the need arise, this information will be given to the proper medical authorities.
I, _______________________________ understand that in the case of illness of my child,
______________________________, St. Malachy School will try to notify me or the person I have
(name of child)
Listed below as an emergency contact.
In case of a medical emergency concerning my child, at a time when I or my listed emergency contact cannot be notified, I grant full power to the school supervising employee to do as follows:
Parent/Guardian Signature Date
Name (first, middle, last): ________________________________________
Parent(s) or guardian: ________________________________________
Name (first, middle, last): ________________________________________
Phone (including area code): ________________________________________
Name (first, middle, last): ________________________________________
Phone (including area code): ________________________________________
These people may pick up my child from school in case of an emergency situation when the parent or guardian cannot be reached. (Example: school evacuation because of natural disaster)
Name (first, last): ________________________________________
Phone (including area code) ________________________________________
Please list any medical conditions of the above student (asthma, diabetes, epilepsy, etc):
Please list any allergies or allergic reactions to medications of the above student:
Please list any medications the above student is now taking:
Date of student’s most recent tetanus shot:
Student’s/Minor’s Regular Physician
Name (first, middle, last): ______________________________________________________
Phone Number (including area code): ____________________________________________
Other pertinent medical information:
Identification number of plan: _______________________________________________________
Identification number of covered employee: ____________________________________________
I will be transporting students/minors of ST. MALACHY SCHOOL to and/or from the following activity:
I certify that I have a valid driver’s license, that in the last ten (10) years my license has not been suspended or revoked, and that I have no physical conditions which make it unsafe for me to operate a motor vehicle. I further certify that I have driver’s insurance with: ___________________________
Company with policy limits of ________________________________________________________.
(attach copy of proof of insurance card). I recognize that there is no exposure to me of personal liability if a person or property suffers injury, damage, or loss.
My transportation of students/minors shall be limited to transport directly to and from this activity.
I recognize that there are certain risks associated with my transportation and supervision of students. I hereby RELEASE AND AGREE TO INDEMNIFY AND HOLD HARMLESS the Diocese, the parish, the school, their employees and agents, and the volunteers assisting the school, from any and all liability for injuries, damages, medical expenses, or any other loss suffered to my property or me (including attorney’s fees) arising in any way from or related to this activity or the transportation of students to and from the activity.
I understand that in order to drive students I must have taken Online Driving Courses through Catholic Mutual Group.
Office of Catholic Schools Catholic Diocese of Peoria
Name of School: St. Malachy School
City: Geneseo, IL
On occasion, the school named above takes photographs or makes an audio or video recording of children and/or adults involved in school or parish activities. Such photographs or video records may be used by staff and participants to remember the activities or participants. In addition, such photographs and audio/visual recording may be used in school or parish publications or advertising materials to let others know about the school or parish. Also, local news organizations may learn about the school’s activities or events, and the school or parish may invite or allow them to photograph or record such events to be used, distributed, or displayed as the agents of the school or parish see fit.
I hereby expressly grant to the school named above, its affiliated parish(es) , and/or the Catholic Diocese of Peoria the right, privilege and license to use the picture or likeness of my child/children in any photograph, movie, video production or any other forms of media publication and ot use the verbal or written statements or declarations of my child/children for the purpose of publicizing, fostering and promoting the school and its programs, or for any other purpose in furtherance of the mission of the school, its affiliated parish(es), and/or the Catholic Diocese of Peoria.
Name of Student: _________________________________________________________________
Signature of Parent/Guardian Signature of Parent Guardian
Printed Name of Parent/Guardian Printed Name of Parent Guardian
Any student suspected of suffering a concussion should be removed from playing immediately. No student may return to activity after an apparent head injury or concussion, regardless of how mild it seems or quickly symptoms appear clear, without medical clearance. Students must provide the school with written clearance with a Return to Learn and Return to Play date from a physician licensed to practice medicine in all its branches.
The students are responsible for their books, school materials and property. All books are to be carried to and from school in a book bag. Parents and guardians are responsible for any damage to school property in their child’s care.
St. Malachy School’s students are expected to maintain an academic atmosphere in the corridors. This includes walking and talking quietly in the halls. Students are to always stay to the right when walking in the hall.
St. Malachy School’s students are prohibited from selling items on school days either at school, or on the school bus.
Three fire drills are held each school year. One tornado drill is held each semester. Two safety intruder drills are held each school year. When the signal is given, everyone must follow directions promptly and go to the designated area quickly and quietly.
In order to meet moral, as well as legal, responsibilities to assist in providing a safe school environment, St. Malachy School has developed an Emergency Preparedness Plan. This plan is designed to provide a framework for protecting students, staff and school facilities, as well as describe the responsibilities of staff members, for a wide range of emergency and disaster situations that may occur. It is kept in compliance and cooperation with the Geneseo Police and Fire Departments, the Henry County Sheriff’s Department, the American Red Cross, and the Peoria Office of Catholic Education. This may be viewed on the school website.
An Emergency File containing Student-Permission Emergency Release Slip information for all students will be maintained in the school office. This Emergency File will be taken by the school secretary whenever the school building is evacuated.
Pertinent components of the Emergency Preparedness Plan will be included in the beginning-of-school parent packet and other means of communicating with parents. *All parents MUST complete a Student Release Form for their child and designate other persons who will be authorized to pick-up their child in the event of an emergency. This form is to be completed at the time of registration of the child/children in St. Malachy School.
Gum is not allowed on school premises.
Because of the generosity of our parents and friends, we have a fine volunteer program. A volunteer sign-up takes place on registration days for teacher aides, computer lab assistants, library helpers, roomparents, playground supervisors and other helpers. Volunteers are required to complete Safe Environment Training. Safe environment training for adult employees and volunteers who have contact with minors is a key element of the U.S. Bishops’ Charter for the Protection of Children and Young People. The Diocese of Peoria has recently unveiled a new training program for adults. The new program, presented in a PowerPoint format by trained facilitators, is designed to help adults know what to look for in children that might indicate that they are victims of abuse and what behavior to look for in adults that might indicate abusive behavior with children. The program also covers diocesan safe environment policies, standards of conduct, and how to report suspected abuse of neglect. Completion of the training program is required for all personnel (employees and volunteers) of the parishes, schools, and agencies of the Diocese of Peoria who have contact with minors.
A lost and found box is provided for articles turned into the school office. When an article is lost, a student should check to see if it is in the lost and found box. Students’ names should be written on the articles of clothing that could be lost (hats, gloves, mittens, jackets, sweaters, snow pants, boots, tennis shoes, etc).
Students have the option of purchasing a hot lunch or brining a cold sack lunch to school
Parents may take their children out for lunch during the lunch recess period, (Gr. K-2 11:10-11:55 A.M., Gr. 3-4 11:45-12:20 P.M., Gr. 5-6 11:50-12:25 P.M.)
IF A STUDENT IS TO HAVE LUNCH WITH A PARENT, A NOTE MUST BE SENT OR A CALL MADE TO THE SCHOOL OFFICE BY 9:00 A.M.
St. Malachy School has a computerized hot lunch program through the Geneseo School District. A 4-digit pin code will be issued to a student; this pin code will remain the same as they enroll into the Geneseo School District. This system enables parents to pay for as many meals as is convenient. Prepayment may be done as frequently as parents would like; weekly or more in any amount ($10, $20…). Payments may be put in an envelope and submitted at any time, with payments posted daily. Charging a meal is strongly discouraged. If it is necessary for a student to charge a meal, it should be with the understanding that the money will be brought to school the following day.
Parents are asked to deposit a minimum of one week of lunches per child into their child’s individual account, although larger amounts are recommended. We encourage the prepayment for meals of up to a month or more in length. Families receiving reduced-price meals are asked to deposit a minimum of one week of lunches per child, or more. The computer program will deduct the cost of a lunch from your account. Free, reduced, staff meals and children purchasing milk for cold lunches will be handled in the same manner. Payment notices are automatically printed and sent home to parents when account balances are below the cost of a week’s lunches.
Cash payment will not be accepted in the serving line. Payment will be accepted in the school office. The computer retains all payment information, eliminating the need for lunch and milk tickets and cna give detailed expense information as well. Payments may be dropped off in an envelope at the school office by parents any time during the school day. Students may bring money to school in an envelope to give to their classroom teacher to send to the school office at the beginning of the school day. Payment should be made in an envelope with the following information visible:
STUDENT NAMES AND GRADES
AMOUNT ENCLOSED FOR EACH CHILD
You may directly mail your payment (checks only) to St. Malachy School, 595 E. Ogden Ave., Geneseo, IL 61254 ATTN: HOT LUNCH. It is very important to list the student names and the amount to be deposited in each child’s account. Parents may write one check for all of their students attending St. Malachy School. However, since each student has an individual account, parents must identify the amount to be credited to each child. Since our hot lunches are purchased directly through the Geneseo School District, please make checks payable to: Geneseo School District 228. Checks from St. Malachy School will be taken to the Geneseo Unit Office after being recorded at St. Malachy School.
Should your family move away from St. Malachy School and out of the Geneseo School District, any overpayment will be refunded.
If your family has money in your account at the end of the year, it will be rolled over into the next school year.
Students in grades 3-6 have the opportunity to purchase extra main dish items, chips, dessert, etc.
If parents have questions or concerns, please contact the school office (944-3230).
Free and/or reduced price lunches will be furnished to children of families who qualify because of financial difficulty and/or low income. A child will not be denied lunch because of inability to pay. Applications for free and/or reduced lunches may be secured at the school office. Kindergarten students receive a free lunch the first day of school. They are guests of the hot lunch program.
The following recess and lunch schedule will be used:
11:10-11:55 A.M. Lunch recess and lunch for grades K-2
11:45-12:20 P.M. Lunch recess and lunch for grades 3 & 4
11:50-12:25 P.M. Lunch recess and lunch for grades 5 & 6
The playground is available before school and during recess for the enjoyment of students. Playing by the rules, obeying playground supervisors and respecting the rights of others make this possible.
Students, who need to enter the school before 8:10 A.M., must receive written permission from their teacher or verbal permission from the playground supervisor.
HEALTH EXAMINATIONS (PHYSICALS) AND IMMUNIZATIONS: Illinois law requires a physical exam be completed for all students entering kindergarten, 6th and 9th grade. Immunizations are to be given to every child at the time the physical exams are given. Parents or legal guardians who object to health examinations or any part thereof, or to immunizations on religious or personal beliefs or medical reasons may have his/her child exempt from health examination and immunization requirements to which they object if they present to the school a sight statement of objection, detailing the grounds for the objection and a doctor’s signature. A complete immunization record must be on file for each student in the school. For students entering before October 15 of any given year, the proof of immunization must be presented by this date or the student will be excluded from school until the requirement is met. If for medical reasons one or more required immunizations must be given after October 15, then the student shall present, by October 15, a schedule for the administration of the immunization and statement of the medical reason for the delay. Students enrolling after October 15 must present the immunization record and their latest health examination as soon as possible. Students entering Kindergarten must also complete a dental exam and a vision exam. Dental exams are required for students entering 2nd and 6th grades.
A school nurse will serve the students and their families in a number of ways. The nurse is guided by directives from the State of Illinois and by Education Commission policy. The nurse is available to students at St. Malachy School on a limited basis.
The nurse will assist the principal and school personnel to:
All of the above are handled by the nurse or school personnel unless there is a written order from a medical doctor. The nurse or school personnel will also do the items listed below:
All elementary and secondary schools of the Catholic Diocese of Peoria shall be committed to providing a learning environment that supports and promotes wellness, good nutrition, and an active lifestyle and recognizes the positive relationship between good nutrition, physical activity, and the capacity of students to develop and learn. The entire school environment shall be aligned with healthy school goals to positively influence students’ beliefs and habits and promote health and wellness, good nutrition, and regular physical activity. In addition, school staff shall be encouraged to model healthy eating and physical activity as a valuable part of daily life. It is the policy of the Catholic Diocese of Peoria that:
Student Wellness Plan
The purpose of this administrative regulation is to ensure a total school environment that promotes and supports student health and wellness, helps reduce childhood obesity, and meets the requirements of the Child Nutrition and WIC Reauthorization Act of 2004.
Goals For Nutrition Education
Goals For Physical Activity
Goals For Other School Activities Designed To Promote Student Wellness
Nutrition Guidelines For All Foods And Beverages Available On School Campuses During The School Day
Guidelines For School Meals
Attachments: Healthful Food and Beverage Options for School Functions
School Wellness Program Implementation Checklist
Healthful Food and Beverage Options for School Functions
At any school function (parties, celebrations, meetings, etc.) healthful food options should be made available to promote student, staff and community wellness. Examples of nutritious food and beverages that are consistent with the Dietary Guidelines for Americans are listed below.
This list is not all-inclusive and is meant only to provide parents and school staff guidance for healthier food and beverage choices.
The staff cares for minor accidents requiring minimal first aid treatment. The school nurse is called for accidents of a more serious nature and parents are notified.
A student with asthma, which requires him/her to use an inhaler at school, may possess and use his/her asthma medication, if his/her parents have signed a written authorization for the self-administration of medication. Parents or guardians of all students with asthma must also provide to the school a written a statement from the student’s physician, physician assistant, or advanced practice registered nurse containing the following information:
The information provided shall be kept on file in the office of the school nurse or, in the absence of a school nurse, the school’s administrator.
The parents or guardians of the student must sign a statement acknowledging that St. Malachy School and its employees and agents are to incur no liability except for willful and wanton conduct by the school and its employees as a result of any injury arising from the self-administration of medication by the student. The permission for self-administration of medication is effective for the school year for which it is granted and shall be renewed each subsequent school year upon fulfillment of the requirements listed here.
Provided that the requirements are fulfilled, a student with asthma may possess and use his/her medication while in school, while at a school-sponsored activity, while under the supervision of school personnel, and during before or after school activities. Inhalers will be kept in the school office for those students whose parents do not sign an authorization for their child to possess and administer his/her asthma medication.
The purpose of administering medication at school is to help students maintain a state of health sufficient for their academic learning and faith development. All schools shall develop clear procedures for the administration of medication.
Administration of Medication
The school administration shall retain the right to decline to allow a particular medication to be administered by school staff.
Adopted 7/2018 D-153 P-CDOP
Priests, Deacons, Pastoral Ministers, Administrators, Staff, and Volunteers
Priests, deacons, pastoral ministers, administrators, staff, and volunteers in our parishes, religious communities/institutes, and organizations must uphold Christian values and conduct. The Code of Pastoral Conduct for Priests, Deacons, Pastoral Ministers, Administrators, Staff and Volunteers (Code of Pastoral Conduct) provides a set of standards for conduct in certain pastoral situations.
The public and private conduct of clergy, staff, and volunteers acna inspire and motivate people, but it can also scandalize and undermine the people’s faith. Clergy, staff, and volunteers must, at all time, be aware of the responsibilities that accompany their work. They must also know that God’s goodness and grace supports them in their ministry.
Responsibility for adherence to the Code of Pastoral Conduct rests with the individual. Clergy, staff, and volunteers who disregard this Code of Pastoral Conduct will be subject to remedial action by the Catholic Diocese of Peoria. Corrective action may take various forms (from verbal reproach to removal from the ministry) depending on the specific nature and circumstances of the offense and the extent of the harm.
Pastoral Counselors and Spiritual Directors must respect the rights and advance the welfare of each person.
Information disclosed to a Pastoral Counselor or Spiritual Director during the course of counseling, advising, or spiritual direction shall be held in the strictest confidence possible.
Consultation with the appropriate Church supervisory personnel is required before disclosure.
These obligations are independent of the confidentiality of the confessional. Under no circumstances whatsoever can there be any disclosure (even indirect disclosure) of information received through the confessional.
Clergy, staff, and volunteers working with youth shall maintain an open and trustworthy relationship between youth and adult supervisors.
Clergy, staff, and volunteers must not, for sexual gains or intimacy, exploit the trust placed in them by the faith community.
The Catholic Diocese of Peoria’s procedures will be followed to protect the rights of all involved.
Clergy, staff, and volunteers must not engage in physical, psychological, written, or verbal harassment of staff, volunteers, or parishioners and must not tolerate such harassment by other Church staff or volunteers.
The Catholic Diocese of Peoria’s procedures will be followed to protect the rights of all involved.
Confidentiality will be maintained in creating, storing, accessing, transferring, and disposing of parish, religious community/institute, or organizational records.
Clergy, staff, and volunteers should avoid situations that might present a conflict of interest. Even the appearance of a conflict of interest can call integrity and professional conduct into question.
In these circumstances, the Pastoral Counselor or Spiritual Director shall advise the parties that he or she can no longer provide services and refer them to another Pastoral Counselor or Spiritual Director.
Clergy, staff, and volunteers have a duty to report their own ethical or professional misconduct and the misconduct of others.
Also notify the Office of the Chancellor.
Employers and supervisors shall treat clergy, staff, and volunteers justly in the day-to-day administrative operations of their ministries.
Clergy, staff, and volunteers have the duty to be responsible for their own spiritual, physical, mental, and emotional health.
DIOCESE OF PEORIA
By Priests Or Deacons
Or By Lay Employees Or Volunteers
In accord with the “Charter for the Protection of Children and Young People”, the United States Conference of Catholic Bishops promulgated “Essential Norms for Diocesan/Eparchial Policies Dealing with the Allegations of Sexual Abuse of Minors by Priests or Deacons” as approved by the Apostolic See. The Charter addresses the Church’s commitment to deal appropriately and effectively with cases of sexual abuse of minors by priests, deacons, and other church personnel (i.e., employees and volunteers). The Bishops of the United States have promised to reach out to those who have been sexually abused as minors by anyone serving the Church in ministry, employment, or a volunteer position, whether the sexual abuse was recent or occurred many years ago. They stated that they would be as open as possible with the people in parishes and communities about instances of sexual abuse of minors, with respect always for privacy and the reputation of the individuals involved. They have committed themselves to the pastoral and spiritual care and emotional well-being of those who have been sexually abused and of their families.
In addition, the Bishops will work with civil authorities, parents, educators, and various organizations in the community to make and maintain the safest possible environment for minors. In the same way, the Bishops have pledged to evaluate the background of seminary applicants as well as all Church personnel who have responsibility for the care and supervision of children and young people.
The Diocese of Peoria will implement these Norms diligently, compassionately, and fairly. This Policy and the procedures set forth herein will be reviewed on a regular basis, at least annually, by competent Diocesan authorities and the Diocesan legal counsel. The following policies and procedures are intended to implement these goals.
PROHIBITION OF SEXUAL ABUSE OF MINORS
Under the Universal Law of the Church, the sexual abuse of minors by a cleric is a grave delict (offense) reserved to the Holy See, and the offender is subject to severe penalties, including dismissal from the clerical state, if the case so warrants. Even a single verified act of sexual abuse of a minor - past, present, or in the future - by a priest or deacon will lead to the permanent removal from the ministry. An act of sexual abuse of a minor by a lay employee or volunteer - past, present, or in the future - will lead to a permanent dismissal from any role within the Diocese or any Diocesan organization or institution.
Additionally, under both Federal and Illinois civil and criminal law, the sexual abuse of minors is a grave crime and an offender may be subject to severe penalties, including but not limited to incarceration, fines, and/or monetary damages.
CAVEAT AND OTHER OBJECTIONABLE CONDUCT
Even conduct that does not constitute sexual abuse may be offensive or may create misunderstanding or embarassment. Experience has shown that actions by a priest or deacon with minors such as hugging, patting, tickling, or similar “horseplay”, even if intended innocently, may be misconstrued. Priests and deacons must be especially careful, therefore, to avoid such conduct, especially when other adults are not present. The Diocese of Peoria will provide separately a Code of Conduct applicable to all personnel (use of such term includes volunteers working regularly with children) and all personnel will receive training regarding the Code of Conduct.
Similarly, lay employees and volunteers should refrain from engaging in any non-sexual physical contact with minors under their care, if there is any realistic possibility that the contact may be misunderstood by the minor or found objectionable by the minor’s parents.
DEFINITION OF SEXUAL ABUSE OF MINORS
DISTRIBUTION OF POLICY
MAINTENANCE OF SAFE ENVIRONMENT AND PASTORAL CARE FOR VICTIMS
SAFE ENVIRONMENT PROGRAM
In order to guard against incidents of sexual abuse of minors by personnel of the Diocese, the Diocese will establish and maintain a Safe Environment Program designed to prevent, identify, and resond to abuse, to provide appropriate education and trianing to Diocesan perosnnel aobut inappropriate behavior and about warning signs of possibly abusive behavior.
The Bishop of Peoria will appoint a Safe Environment Director, who will be charged with operation of the Safe Environment Program and education training and monitoring of programs.
The Office of the Chancellor will assist in developing a protocol to be followed to evaluate the background of all Diocesan personnel who have regular contact with minors in their ministerial or employment duties. Depending upon the position involved, such background checks may include:fingerprinting, criminal records check, a records check through the Department of Children and Family Services, validation of Social Security number, verification of educational and professional degree(s), verification of educational and professional degree(s), verification of previous employment, reference checks, mental health evaluation, illegal substance screening, and/or credit history check. The Office of the Chancellor in conjunction with other Departments of the Diocese of Peoria will develop specific criteria for background checks depending on the position involved.
ASSISTANCE TO VICTIMS
The Diocese of Peoria recognizes that sexual abuse of minors often causes serious and continuing emotional and psychological problems for the victim. Therefore, the Diocese is committed to providing victims of such misconduct with appropriate professional assistance to address these consequences of abuse by any personnel of the Diocese. The Bishop of Peoria will appoint a Victim Assistance Coordinator to provide such assistance. It is the policy of the Diocese that victims must be treated justly.
When credible accusations are made of sexual misconduct with a minor involving any personnel of the Diocese, contact by the Victim Assistance Coordinator with the alleged victim will be promptly initiated. Contact should be made for the purpose of offering whatever concern or solace may be needed, with no comment as to the truth of any accusation. Medical, mental health, and spiritual assistance may be offered according to the specific situation presented.
Under the direction of the Victim Assistance Coordinator, competent counselors and social workers will offer to provide for appropriate assistance to persons who make a credible claim that any personnel of the Diocese sexually abused them when they were minors. This outreach will be made regardless of whether the alleged was recent or occurred many years in the past. The outreach will include the offer of counseling, spiritual assistance, support groups, or other social services agreed upon between the victim and the Diocese.
SEXUAL MISCONDUCT REVIEW BOARD
The Diocese will maintain a Review Board that will function as a confidential consultative body to the Bishop of Peoria in discharging his responsibilities. The functions of this Board may include:
The Review Board will be appointed by the Bishop and will be composed of at least five persons of outstanding integrity and good judgement. The members of the Review Board will be selected based on a variety of relevant skills and experience. The skills and experience may include psychology, social work, children’s rights, law enforcement, Canon law, civil law, personnel administration, and pastoral care. The majority of the Review Board members will be laypersons who are not in the employ of the Diocese. At least one member will be a priest who is an experienced and respected pastor of the Diocese of Peoria. At least one member should have expertise in treating individuals who have been sexually abused as minors. The Bishop will appoint the members. The Promoter of Justice will participate in the meetings of the Review Board. The Bishop may designate a member to chair the Review Board in his absence.
PROCEDURES FOR REPORTING TO THE DIOCESE SUSPECTED SEXUAL ABUSE OF A MINOR OR FOR MAKING A COMPLAINT OF SEXUAL ABUSE
Any personnel of the Diocese, including, but not limited to, mandated reporters who have actual knowledge of or who have reasonable cause to suspect sexual misconduct against a minor by any personnel of the Diocese (including a priest or deacon), must report that information (unless to do so would violate the priest/penitent relationship of the Sacrament of Penance). First and foremost, an individual should contact the Illinois Department of Child and Family Services at 1-800-252-2873. A report should also be made to Diocesan officials by contacting the Office of the Chancellor.
The reporting statement may be made by telephone, by mail, or by email. The reporting statement should include the name and contact information of the complainant, the name and position of the person alleged to have engaged in the misconduct, and the details of the incident or practice.
If a cleric is advised in a confessional setting of sexual abuse by a cleric of this Diocese, he shall not violate the seal of the confessional. A cleric faced with such a confession should encourage the penitent to make disclosure of the alleged sexual abuse outside the confessional setting.
INVESTIGATION OF INCIDENT REPORTS AND INTERIM PROTECTIVE MEASURES
NOTIFICATIONS OF REPORT
Once the Office of the Chancellor is in receipt of any report of sexual misconduct against a minor by any personnel of the Diocese of Peoria, the Bishop will be informed immediately. The Chancellor and/or Vicar General shall notify the alleged offender of the allegations made against him or her. The Chancellor and/or Vicar General shall notify the associate pastor(s) of any pastor so accused, or shall notify the pastor of any associate pastor so accused or the appropriate supervisor or religious superior, that charges have been made against the alleged offender. The Chancellor and/or Vicar General shall further notify the Diocesan attorney and insurance carrier/administrator as appropriate. They shall also notify, if applicable, religious superior or supervisor in case of a lay employee, that charges have been made against the alleged offender and should keep the superior advised of the status and outcome of the proceedings.
REQUIREMENT OF INVESTIGATION
When an allegation of sexual abuse of a minor is received, a preliminary investigation will be initiated and conducted promptly and objectively. In the case of a priest or deacon, the investigation will be conducted in harmony with canon law including appointment of an Investigator for this purpose. The Diocese will obtain legal advice, both civil and canonical, as soon as possible. (c. 1717)
All personnel of the Diocese who are involved in the investigation and disposition of the report of sexual abuse, including the members of the Review Board, will refrain from publicly commenting on the report. Any public statements about the report or about any action taken in response to it may be made only with the explicit approval of the Bishop. Any media contact or inquiries regarding an incident of sexual misconduct by personnel of the Diocese must be directed to the Office of the Chancellor.
The Bishop of Peoria may immediately place on administrative leave the priest or deacon from ministry temporarily and may immediately suspend any lay employee or volunteer, if the circumstances appear to the Bishop to warrant immediate action pending completion of the investigation. The alleged offender may be requested to seek, and may be urged voluntarily to comply with, an appropriate medical and psychological evaluation at a facility mutually acceptable to the Diocese and the alleged offender. This policy favors immediate restriction to protect any possibility of abuse. Clergy should understand that this policy is necessitated by their status.
INVESTIGATION OF INCIDENT REPORTS
Each reported incident will be promptly investigated under the direction of the Office of the Chancellor, with care taken not to interfere with any confidential or civil/criminal investigation, and with a high level of Christian care, concern, and confidentiality for the alleged victim, the family of the alleged victim, the person reporting the incident, and the alleged perpetrator. Ongoing information about the investigation of the incident will be provided to the Bishop of Peoria.
The alleged offender shall be given the opportunity to rebut before the Bishop or his designee any evidence against him.
Unless circumstances warrant in a particular instance, the investigation ordinarily will be conducted in accordance with the following guidelines.
PROCESS FOR INVESTIGATION
When there is a report made or cause to believe that sexual abuse by a priest, deacon, lay employee or volunteer of this Diocese is threatened or has occurred, notice should be given immediately to the Chancellor, Patricia M. Gibson, at (309) 671-1550; Vicar General, Monsignor Paul Showalter, at (309) 671-1550; or the Victim Assistance Coordinator, Ann Slaughter, at (309) 635-2141. Any employee, cleric, non-Diocesan cleric, or religious of the Diocese or parish to whom such a report is made or who has reasonable cause to believe that sexual abuse by a lay person, religious, or non-Diocesan cleric employed by orin this Diocese or in a Diocesan parish is threatened or occurred has the responsibility to give such notice. Once the Chancellor and/or Vicar General have been notified, they shall immediately notify the Bishop.
Any person to whom alleged abuse by a priest, deacon, lay employee or volunteer of this Diocese is first reported should attempt to fully document the report. This should include a description of the alleged abuse, the date(s) of the alleged offense(s), the alleged offender(s), the alleged victim(s), and the manner and circumstances in which the report was first made. This report should be provided immediately to the Chancellor and/or Vicar General, who will inform the Bishop immediately.
All appropriate steps will be taken to protect the reputation of the alleged offender during the investigation. The alleged offender will be encouraged to retain the assistance of civil council (and in the case of a priest or deacon, canonical counsel).
If the alleged victim is not the source of the report, the Victim Assistance Coordinator will endeavor to contact the alleged victim to obtain information directly from her or him. The alleged victim and any other witnesses will be encouraged to submit a written description of the incident or incidents, but it will be made clear that the report will be investigated even without a written complaint.
The Victim Assistance Coordinator will attempt to identify and contact any other persons, in addition to the alleged victim, who may have relevant knowledge about the allegation.
The Chancellor and/or Vicar General will promptly notify the alleged offender about the substance of the report. The Chancellor and/or Vicar General will interview the alleged person to obtain the offender’s response to the allegations contained in the report. The offender will be informed of the right to obtain counsel in connection with the investigation and any ensuing proceedings.
The Chancellor and/or Vicar General will immediately notify the Bishop of any information developed in the course of the investigation that, in their judgement, warrants immediate attention. IN all events, within approximately thirty days following the initial receipt of the report, the results of the investigation, even if not yet completed, will be conveyed to the Bishop and to the Sexual Misconduct Review Board.
REPORT TO SEXUAL MISCONDUCT REVIEW BOARD
The information conveyed to the Sexual Misconduct Review Board by the Chancellor, Vicar General and Victim Assistance Coordinator must include the following information:
Unless the allegations are already well-known or unless personally identifying information is otherwise necessary, an anonymous reference to the alleged offender together with a description of the alleged offender’s age, current clerical assignment and date of ordination, if applicable, and a general history of prior assignments.
An anonymous reference to the alleged victim (as well as to the person who initially submitted the report, if not the alleged victim), describing the alleged victim’s gender, current age, and age at the time of the alleged incident(s), marital status, and current employment.
A complete and thorough recapitulation of the facts as alleged by the victim or of any other person who reported the alleged incident, including:
The circumstances that led to the person’s decision to make the report, especially if the alleged incident occurred a long time in the past: and
Any professional psychological counseling or treatment the alleged victim has received that may be related to the alleged incident.
A copy of any written statement submitted by the victim or any other person (with personally identifying information redacted to preserve the anonymity of the person);
A description of all efforts to locate and contact any other persons with relevant knowledge of the alleged incident, including any persons who may have been suggested as witnesses by the priest, deacon, lay employee or volunteer who is the subject of the report;
A complete and thorough recapitulation of the facts as reported by such other persons, including the witness’s views about the probable credibility of the allegations;
A description of further investigative steps the Chancellor, Vicar General, and Victim Assistance Coordinator recommend be taken before the Review Board makes any final recommendations to the Bishop;
Any conclusions the Chancellor, Vicar General, and Victim Assistance Coordinator wish to offer about the weight of the allegations and the reliability and credibility of any persons who submitted information, including the alleged victim and the accused priest, deacon, lay employee or volunteer.
RECOMMENDATIONS BY REVIEW BOARD
After receiving the information obtained in the investigation, the Review Board:
May request that further information be pursued by the Diocesan Officials, or immediately proceed to make a recommendation to the Bishop.
The recommendations the Review Board may make to the Bishop include (but are not limited to) the following:
The allegations are not supported by sufficient evidence or otherwise are not credible and the matter should be closed without adverse action regarding the alleged offender.
The allegations appear credible, but no final conclusions should be reached pending receipt of:
The allegations appear to be supported by sufficient, credible evidence and steps should be taken:
DETERMINATION BY THE BISHOP
The Bishop of Peoria and his advisors will review the report reflecting the results of the investigation as well as the recommendations of the Review Board. If the alleged claim appears substantiated, then after consultation with competent Diocesan officials the Bishop of Peoria will instruct the Chancellor and/or Vicar General to notify the alleged offender of the Bishop’s determination and the alleged perpetrator may be permitted to freely resign from his/her ministry, or may be relieved from the exercise of any function or responsibility or ministry and/or employment in the Diocese and placed on administrative leave pending the outcome of any further investigation, including an outside investigation, such leave to be with or without pay and/or benefits as the Bishop may decide.
If sexual abuse has been found not to have occurred, the alleged offender shall be reinstated or placed as the Bishop deems appropriate. The information obtained during the investigation shall be retained confidentiality and apart from the alleged offender’s regular employment file.
If a determination is made that sufficient evidence does not exist to warrant a finding, the Bishop (in consultation with the pastor, if occurring in a parish setting) may still take such actions against the alleged offender as they deem appropriate under the circumstances.
Notwithstanding any of the foregoing, the Diocese may suspend its investigation and determination if a criminal or civil claim is filed or is threatened in respect to the incident(s) at issue to allow for appropriate legal handling of such claim.
ACTIONS TO ADDRESS INCIDENTS OF SEXUAL ABUSE OF MINORS BY PRIESTS OR DEACONS
When even a single act of sexual abuse by a priest or deacon is admitted or is established afte ran appropriate process in accord with Canon Law, the offending priest or deacon will be removed permanently from ecclesiastical ministry. In addition, in appropriate cases, other canonical penalties may be imposed, which may include dismissal from the clerical state. Removal from ministry is required whether or not the cleric is diagnosed by qualified experts as a pedophile or as suffering from any other sexual disorder that may require professional treatment.
NOTIFICATIONS OF DECISION
If the alleged perpetrator is a clergyman incardinated in the Diocese of Peoria, the report and investigation will be referred to the Bishop of Peoria in accordance with Canon Law and subject to the provisions of canon 1722.
If he is a clergyman incardinated in another Diocese, the Bishop of Peoria will immediately refer the matter to his proper Ordinary for deliberation or further action.
If the alleged perpetrator is a member of a religious institute or a society of apostolic life, the Bishop of the Diocese of Peoria will immediately contact the competent ecclesiastical superior of such member for consultation on the proper procedure to be followed.
Alleged victims who report alleged sexual abuse have the right to know the general disposition of the sexual abuse investigation. Furthermore, the victim will be notified if any action has been taken as a result of the investigation.
The Diocese will keep appropriate written records of each reported incident, the investigation, and the results thereof. The records will be marked confidential and be kept in the custody of the Diocesan attorney.
In every case involving canonical penalties, the processes provided for in Canon Law must be observed, and the various provisions of Canon Law must be considered (cf. Canonical Delicts Involving Sexual Misconduct and Dismissal from the Clerical State, 1995; Letter from the Congregation for the Doctrine of the Faith, May 18, 2001). Unless the Congregation for the Doctrine of the Faith, having been notified, assumes direct responsibility for the case because of special circumstances, the Bishop of Peoria will proceed according to the directives of the Congregation for the Doctrine of the Faith (Article 13, “Procedural Norms” for Motu Proprio Sacramentorum sanctitatis tutela, AAS, 93, 2001, p. 787).
WAIVER OF PERIOD OF LIMITATIONS
Since sexual abuse of a minor is a grave offense, in the case would otherwise be barred by the statute of limitations prescribed by Canon Law, the Bishop of Peoria will petition the Congregation for hte Doctrine of the Faith for a dispensation from this prescription, while indicating appropriate pastoral reasons rendering so.
ASSISTANCE OF COUNSEL
For the sake of due process, the alleged offender is to be encouraged to retain the assistance of civil and canonical counsel. When necessary, the Diocese will supply canonical counsel to a priest or deacon. The provisions of canon 1722 will be implemented during the pending penal process.
FINDING OF CULPABILITY
When there is sufficient evidence that sexual abuse of a minor has occurred, the Congregation of the Doctine of Faith will be notified. The Bishop will then apply the precautionary measures mentioned in canon 1722; that is, the Bishop will remove the offender from the sacred ministry or from any ecclesiastical office or function, impose or prohibit residence in a given place or territory, and prohibit public participation in the Most Holy Eucharist pending the outcome of the process.
SANCTION IN LIEU OF DISMISSAL FROM CLERICAL STATE
If the priest or deacon has either admitted culpability or been found culpable after a trial in accordance with Canon Law and if the penalty of dismissal from the clerical state has not been applied for (e.g., for reasons of advanced age or infirmity) or prescribed by the tribunal after a trial, the offender ought to lead a life of prayer and penance. He will not be permitted to celebrate Mass publicly or to administer the sacraments. He is to be instructed not to wear clerical garb, or to present himself publicly as a priest.
ADDITIONAL AUTHORITY OF THE BISHOP TO TAKE ADMINISTRATIVE ACTION
In addition to the sanctions that the Bishop of Peoria or the Congregation for the Doctrine of Faith may impose under Sections 2, 6, and 7 of this Policy, the Bishop of Peoria has the executive power of governance, through an administrative act:
To remove an offending cleric from office, to remove or restrict his facilities, and to limit his exercise of priestly ministry. (see canons 35-58, 149, 157, 187-189, 192-195, 277 §3, 381, 383, 391, 1348, 1740-1747); and
To limit, suspend, or terminate the employment of any “at will” lay employee and to terminate the service of any lay volunteer.
“SINGLE INCIDENT” POLICY
Because sexual abuse of a minor is a crime in all jurisdictions in the Unitd States, for the sake of the common good and observing the provisions of canon law, The Bishop of Peoria will exercise this power of governance to ensure that any priest or deacon who has committed even one act of sexual abuse of a minor as described above will not continue in active ministry.
POSSIBLE ADMINISTRATIVE MEASURES
The Bishop may exercise his executive power of governance to take one or more of the following administrative actions relating to a priest or deacon (cc. 381, 129ff):
He may request that the offender freely resign from any currently held ecclesiatical office (cc. 187-189).
If the offender declines to resign and if the Bishop judges the offender to be truly not suitable (c. 149, §1) at this time for holding an office previously freely conferred (c. 157), then he may remove that person from office observing the required canonical procedures (cc. 192-195, 1740-1747).
The Bishop may also judge that circumstances surrounding a particular case constitute the just and reasonable cause for a priest to be allowed to celebrate the Eucharist with no member of the faithful present (c. 906); for the good of the Church and for the priest’s own good, the Bishop may urge the priest to celebrate the Eucharist only under such circumstances and not to administer the sacraments.
Depending on the gravity of the case, the Bishop may dispense the cleric from the obligation of wearing clerical attire and may prohibit him from doing so (cc. 85-88, 284).
Any of these administrative actions will be taken in writing and by means of decrees (cc. 47-58) so that the cleric affected is afforded the opportunity of recourse against them in accord with Canon Law (cc. 1734 ff).
LOSS OF THE CLERICAL STATE
A priest or deacon may at any time request a dispensation from the obligations of the clerical state. In exceptional cases, the Bishop may request of the Holy Father the dismissal of the priest or deacon from the clerical state ex officio, even without the consent of the priest or deacon.
RESTRICTIONS ON TRANSFERS BETWEEN DIOCESES
No priest or deacon who has committed an act of sexual abuse of a minor may be temporarily or permanently transferred (released or incardinated) for ministerial assignment to another Diocese/eparchy or religious province. Before a priest or deacon of the Diocese of Peoria may be transferred for residence to another Diocese/eparchy or religious province, the Bishop will forward in a confidential manner to the local bishop/eparch and religious ordinary (if applicable) of the proposed place of residence any and all information concerning any act of sexual abuse of a minor and any other information indicating that he has been or may be a danger to children or young people. This requirement applies even if the priest or deacon will reside in the local community of an institute of consecrated life or society of apostolic life (or, in the Eastern Churches, as a monk or other religious, in a society of common life according to the manner of religious, in a secular institute, or in another form of consecrated life or society of apostolic life).
TRANSPARENCY AND OPENNESS: PROTECTION OF PERSONAL PRIVACY AND REPUTATION
Care will always be taken to protect the rights of all parties involved, particularly those of the person claiming to have been sexually abused and the person against whom the charge has been made. When an accusation has proved to be unfounded, every step possible will be taken to restore the good name of the person falsely accused.
When an allegation of sexual abuse of a minor has been verified, the Chancellor and/or Vicar General will publish an appropriate announcement of the action taken in response to the abuse. Particular announcements and information may be published to assist and support parish communities directly affected by ministerial misconduct involving minors. The Diocese will maintain a record, including information on the Diocesan website, that lists the name of priests and deacons who have been removed from ministry under this Policy.
The Diocese will not enter into confidentiality agreements regarding allegations of sexual abuse of minors except for grave and substantial reasons advanced by the victim and noted in the text of the agreement.
The Chancellor, Vicar General and Victim Assistance Coordinator will be responsible for taking immediate steps to assist and support parish communities directly affected by ministerial misconduct involving minors. The outreach may consist of a parish and/or school meeting at the affected parish; an offer of counseling to the members of the affected community, explanation of the response process and informing the affected community of the action taken in response to the allegation.
All Diocesan personnel are required to report suspected child abuse, including sexual abuse, to the Diocese as set forth in this Policy. In Illinois, the Department of Children and Family Services requires that persons engaged in certain occupations report incidents of suspected child abuse, including sexual abuse, to state or local authorities. Occupations subject to these requirements include medical personnel such as physician, dentist, LPN, RN, medical social worker, emergency medical technician, nurse practitioner, chiropractor, hospital administrator; school personnel such as teacher, principal, school counselor, school nurse, school social worker, assistant principal, truant officer, school psychologist; social service/mental health personnel such as mental health personnel, social workers, psychologists, domestic violence personnel, substance abuse treatment personnel, staff of state agencies dealing with children such as Department of Human Services, Department of Public Aid, Department of Public Health, Department of Corrections, and Department of Children and Family Services; law enforcement personnel; child care personnel including all staff at overnight, day care, pre-school or nursery school facilities, recreational program personnel, foster parents; and members of the clergy which includes any member of the clergy that has reasonable cause to believe that a child known to him in a professional capacity may be an abused child.
DIOCESE OF PEORIA
Harassment, including but not limited to, sexual harassment, of any employee or other person is unethical, is illegal and is prohibited. This policy is intended to clarify the roles and responsibilities of Diocesan or parish personnel who have administrative responsibility involving the diocese, a parish, a parish institution, school or organization in situations involving possible sexual harassment. It sets forth the Diocesan response to victims.
The term “harassment” includes, but is not limited to, slurs, jokes, or any other form of verbal, written, graphic, or physical conduct or advances which reflect adversely on an individual’s race, color, sex, religion, national origin, citizenship, age, marital status, veteran status, or physical or mental handicap. Harassment under this policy includes sexual harassment which means any unwelcome sexual advances or requests for sexual favors or any conduct of a sexual nature when: (1) submission to such conduct is made either explicitly or implicitly a term or condition of an individual’s employment; (2) submission to or rejection of such conduct by an individual is used as the basis for employment decisions affecting such individual; (3) such conduct has the purpose or effect of substantially interfering with an individual’s work performance or creating an intimidating, hostile or offensive working environment; or (4) such other conduct or actions as are defined as “harassment” under the Illinois Human Rights Act as amended from time to time. Further, retaliation against a complainant or witness who initiates a case under this policy is included within the term “harassment” as used herein and shall be handled under this policy.
If a school owns and operates its own transportation system, it must comply with all state regulations regarding the health and safety of students. All vehicles owned by schools must be insured through the Diocese. All drivers shall be appropriately licensed, submit to a criminal history check and drug screening, and complete the diocesan safe environment training program.
Passenger or cargo vans designed to carry eleven to fifteen passengers shall not be used to transport students as prohibited by Illinois state law. Vehicles (cars, minivans) designed to carry ten passengers or less may be used as long as properly insured and the driver licensed.
All students who are transported by bus shall have bus evacuation training per state requirements.
For transportation to and from events such as, but not limited to, field trips, athletic events, retreats, or any event not related to the direct transportation of students to and from the school campus, the school is strongly recommended to use commercial transportation or its own bus transportation system. In the even that such transportation is not readily available or feasible, schools shall adhere to the following regulations:
Catholic school officials may conduct periodic inspections of all or a randomly selected number of lockers, desks, and other storage spaces owned by the school and provided as a courtesy to students. The furnishing of lockers, desks, and other storage spaces provided as a courtesy to students shall not give rise to an expectation of privacy. Schools shall contact the Office of Catholic Schools prior to conducting any search.
The administration of the school is free to enter a student’s locker, desk, or other storage spaces owned by the school at any time. Therefore the school reserves the right to search them without prior notice. If illegal and/or inappropriate items are found in a student’s locker, desk, or other storage space (e.g., non-prescription drugs, stolen property), they will be turned over to law enforcement. Any items (i.e., personal possessions) that violate school rules will be kept by the school administration and returned to the parents.
The school reserves the right to have law enforcement assist in conducting searches of lockers, desks, or other storage areas and the contents contained therein.
Students shall not lock or otherwise impede access to any locker, desk, or storage area except with a lock provided by or approved by the administration. Unapproved locks will be removed and may be damaged or destroyed in the search process.
The education and therapeutic value of animals in the school setting is widely recognized. However, to ensure the safety and well-being of students, staff, and animals, schools must follow the regulations set forth for this purpose by the Office of Catholic Schools.
Animals in the Classroom
Any student exposure to animals at school should be with parent awareness and consent - it is entirely possible that a child may be allergic to animal dander, bedding, or foods. Further, children may have a strong fear or anxiety to certain types of animals (e.g. snakes, mice). While daily exposure might reduce fear or anxiety, it should be the family’s choice. If an animal is brought into a classroom without parental knowledge, there is an increased risk of triggering an allergic reaction or anxiety attack.
Most animals are not suitable for handling in a classroom environment. The noise and commotion of the classroom can stress animals that are solitary and disturb their natural sleeping habits. Such stressors can cause typically docile animals to become aggressive. It should be noted that any animal that exhibits aggressive behavior must be immediately removed from the classroom and/or school. Such animals are not to be permitted on school grounds again.
If applicable, animals in schools must show proof of vaccinations.
In an effort to provide a healthy and safe environment for all, the following must be adhered to:
Upon receipt of a written complaint from school personnel, the principals shall immediately report all incidents of battery committed against teachers or other school personnel to local law enforcement authorities. In addition, incidents of battery against school personnel shall be reported to the Illinois State Police within three days of the occurrence through the School Incident Reporting System (SIRS) in IWAS (105 ILCS 5/10-21.7)
 Pastoral Counselors and Spiritual Directors: Clergy, staff, and volunteers who provide pastoral, spiritual, and/or therapeutic counseling services to individuals, families, or other groups.