Private Event

Terms Conditions

Thank you for allowing us to host your private event. The intent of this document is to reiterate the terms and conditions of your event, facilitate your and our expectations. With over 10 years of catering experience, we know that accurate communication is key to a successful event.

Time, Venue and Guests

Parking

Parking is available for your guests in our main lot, along Broadway, in the City Lot, and in Amtrak parking lot at the intersection of Union St. and Erie Boulevard. Prior to 6pm, Broadway and the City Lot may incur an hourly charge from the City of Schenectady. Please inspect postage signage to avoid costly citations.

Booking

Venues reserved for special events will incur a fee to secure your booking. This fee is used to defray costs incurred for room setup, cleaning, staffing, linens and other arrangements. The room fee (sometimes referred to as a ‘deposit’) is non-refundable.

Scheduling

Unless special arrangements are made, the typical duration of private events is 3 hours. If the time of your event changes, we will do our best to accommodate with the following caveats:

• 72 hrs before the start time of your event: if your event start time is changed +/- 2 hrs we may be able to accommodate you at no additional cost providing the start time is prior to 10:01pm. If this is not possible, your overall event duration may be reduced. Room fees and minimum purchases will still apply
• 71 -12 hours before the start time of your event: our ability to accommodate is reduced. If the start time of your event is prior to 10:01pm, with a change of +/- 2 hrs and we are able to accommodate it, there will be a $100 fee to change, subject to minimum purchases, tax and gratuity.
• "No call / no show" events that occur with or without deposit that do not materialize within 20 minutes of the predetermined start time will be assessed costs the full room fee, catering, minimums, tax and gratuity, regardless of any unforeseen circumstances. Please, keep us informed of last-moment circumstances, we can attempt to accommodate

In the occasion your guests wish to remain longer than the scheduled duration, guests may reposition themselves to our publicly available spaces unless other arrangements are made. We reserve the right to clear venues at the end of scheduled events for cleaning and re-furnishing, as other adjacent bookings may exist for a given space

Please communicate with us regarding any date / time changes to avoid any fees or charges. We will do our best to accommodate you.

Public Health

COVID and public Health considerations:

We take the safety of our guests and staff very seriously. If a public health issue occurs...

• Among our staff: We will communicate with you. Private events may be cancelled or rescheduled by us with a full refund.
• Among your guests greater than 12 hours in advance: Your communication is essential. We will attempt to reschedule at a better date / time. If rescheduling is impossible, we must retain the room fee at a minimum, plus any special costs incurred for your event (outside services, special food items, entertainment, decorations, etc)
• Among your guests (less than 12 hrs in advance:) communication with us is essential. If we are unable to reschedule, We must retain the room fee and 50% of quoted catering.

Catering and Drinks

We offer multiple custom and preset options for catering based on the preference of you and your guests. Our catering is based on buffet-style service only. Centre Street does not offer plates meals, hand-passed items or additional ancillary services without prior arrangement.

Catering

Our catering is generally based on an 'A la Carte' model. We will work with you to estimate reasonable quantities based on standard serving sizes and varieties of dishes that will satisfy your guests and fit your budget. It is typical of buffet-style catering for certain items may be depleted before others. We can to attempt to replenish depleted items upon your request at the items standard cost, but specially prepared or acquired items may not be available.

Should any ordered food be left at the conclusion of your event, we will happily provide containers and packaging to take home by you or your guests. (This does not apply for per-person priced catering items)

If you or your guests have any dietary restrictions or allergies, please inform us during the event planning process, as we are able to accommodate most, sometimes with pre-arranged substitutions.

Drinks

Drink packages are subject to a per-person per-hour cost structure based on the total number of guests attending your event. Each drink package has certain minimum offerings which will be made available throughout the duration of your package. Additional beer, wine and liquor offerings will be made available, but will be sold at menu price for guest unless prior arrangements are made. Package prices cannot be applied as credit toward off-package items ordered. Drink packages are subject to tax and gratuity. If your event arrangements allow for guests availing themselves of drinks at other bars on premises, the same package restrictions apply.

Drink Tickets: are also available, and available at each of our drink package tiers. Tickets that are purchased at a 'beer wine and soda' tier (for example) are redeemable for any draught beers, domestic bottles, house wine and soda at your venue's predetermined bar, exclusive of craft beers unless prior arrangements are made. Tickets purchased retain no cash value, and cannot be used as credit toward off-package drinks.

A 'Cash bar' is a popular option for event organizers  that want to accommodate every guest regardless of their propensities for certain drinks. If a 'Cash Bar' is implemented for all or part of your event (even if restricted by tickets-per-customer or a pre-defined event drink tab total) voluntary guest gratuity is an expectation. Depending on your event, a 'Bar Setup' fee may be assessed to defray the cost of labor and setup.

We will make every effort to ensure that guests who avail themselves of alcoholic beverages at your event are of legal age ,however any alcohol consumption of minors is your responsibility, and may incur a penalty of up to $500 per violation (person/drink.)

Certain catering and drinks packages are priced per-person, therefore we require an estimated attendance upon booking, and an exact count 7 days prior to your event if your estimate changes. Food and drink packages that are priced ‘per person’ will be assessed at a predetermined rate based on the number of guests expected. If more than 5 guests are added to the party total without prior notice, there may be an additional convenience fee of $5/person.

Drink packages, tickets or other package options are not selectively available per-guest, with the pre-arranged exception of minors.

Prohibitions

Guests may not bring their own alcoholic beverages, unless prior arrangements are made with the event organizer and served by one of our bartenders. If certain drinks are desired, be they beer wine or liquor, we will do our best to accommodate.

Additional Services / Accommodations

We offer a variety of services at an additional cost, some of which incur a per-guest-cost, others are a per-service fee.

Desserts

While we are able to offer a variety of desserts on a pre-arranged basis, it is common and welcome for event planners to bring their own desserts. We will happily provide serving utensils and disposable plating and cutlery for desserts cut and portioned by the event planner, we also offer a formal portioning and plating option for planner-provided desserts at a rate of $3/serving. This service is subject to tax and gratuity.

Corking

Centre Street has access to special wine, beer and spirits upon request. Customer provided spirits and drinks under 25% alcohol content by volume are welcome, but will incur a corking fee. As New York State requires licensed bars and restaurants that serve alcohol to be administered by trained staff on premises. This fee applies only to unsealed vessels, as unused customer provided drinks remain property of the customer. Unused portions of opened vessels (kegs, bottles or cans) may be retained by the customer upon request prior to the scheduled end of the event, but will otherwise become property of Centre street.

Audio/Video

While you are able to customize audio experience at many of our venues, we cannot guarantee the technical aspects of this service without a 'dry-run' or 'test' 30 min prior to the event.

Video accommodations must be made at the time of your event scheduling. You are required to provide the video source (unless prior arrangements are made) 72-48 hour prior to your event, video sources must be tested and verified to ensure our compatibility with your video source.

AV Source Details (venue dependent)

• We can support most HDMI video sources up to a 1080p resolution.
• Audio sources (most) with a 1/8" or XLR aux input
• 'Public' venues including the 'main bar' and outdoor patio may not have custom A/V inputs available.

Decor

Decorations are a welcome part of your event. At your request, fresh floral arrangements are available at additional cost, but you are welcome to decorate your event space within the following parameters:

• Access to space. Your event space, in general will be available for decoration 1 hour prior to your event, or earlier the same day with prior arrangements.
• All decor items provided by the planner or guests must be removed at the conclusion of your event. If we must remove items, it may incur a $100 fee.
• Glitter, confetti or other decorative items that are less than 2" in diameter in excess of 10 pieces will incur a $250 surcharge.
• Affixing decorations with adhesive that result in damage to walls or other surfaces will incur a fee of up to $100 per square inch of damaged area.
• Wax left on linens, flooring or other surfaces resulting from customer provided candles will incur a $250 cleanup surcharge.

Billing

Estimates

Estimates are a best-faith presentation of the cost of your event, but may not accurately account for item additions and conditional fees as outlined in this agreement. Once accepted, costs for room, catering and drinks as specified will not change even if the price of specified items on the menu does. Additional items, quantities of items, services or fees added after an accepted estimate will be assessed at the current rate.

Invoices

An invoice contains the detailed assessment of goods and services offered as accepted by you. The terms of payment are presented on the invoice and vary per-event.

Deposits

'Deposits' a.k.a. 'Room Fees' a.k.a. 'Rental Fees'

Except as outlined above, deposits secure your booking (day, time and venue.) and are non-refundable.

Tax and Gratuity

Each event is subject to compulsory sales tax and gratuity.

• 15% Gratuity (taxable, but calculated pre-tax)
• 5% Service Fee
• 4% Local Tax (calculated pre-gratuity)
• 4% New York State Tax (calculated pre-gratuity)

Gratuity assessed is paid entirely to the staff responsible for the success of your event.

Tax Exemption

Tax exemption is welcome with the proper documentation. New York State Form ST 119.1 (or similar) with valid 6-digit 'EX-...' Number is required.

Ticketed Events

In the case of an event where each guest is expected to pay a portion of the total cost of an event or tickets are sold such as team banquets, fundraisers, etc., the sale of tickets, collecting of funds, admission and enforcement must be done by the event organizer(s) and is not the responsibility of Centre Street.

If arranged in the planning phase of your event, Centre Street can assist in accommodating the process by providing furniture for registration tables, wristbands etc.,

Event balances, whether paid in full prior to the beginning of the event, during or after the event, cannot be broken up per-guest unless prior arrangement is made.

Fees and Service Charges

In the event of fees or service charges incurred as a result of the conditions outlined above (damage to room, extraordinary cleanup, etc.)

This amount will be applied to your primary payment method or invoiced to you.

Non-payment and Chargebacks

If there is an issue that creates reluctance to pay an agreed-upon amount, please address management so corrective measures can be taken if appropriate.

Nonpayment of rendered goods and services is a very serious matter, and in the event this should occur, A Centre Street representative will reach out to attempt payment collection. Failing that, civil and legal authorities will be utilized to satisfy the outstanding balance.

Chargebacks are viewed as a bad-faith noncompliance of this agreement and will result in extraordinary collection measures which include legal action.

Extenuating Circumstances

Relational or Operational Mismatch

Occasional circumstantial factors may result in the decision of Centre Street to cancel a scheduled with no less than 14 days notice. Should this occur, any received deposit will be refunded.

Under Ordering and Substitutions (catering)

We reserve the right to adjust catering quantities to accommodate in cases where your and our reputation could be damaged due to under-ordering. You will be notified should this occur.

Substitutions may need to be made for catering items in the event that certain products are unavailable due to supply chain issues, recalls, discontinuations, etc. We will work with you to determine comparable offerings suitable to your event.

Unexpected Conditions

In the event of weather, mechanical failure or unforeseen circumstances, we reserve the right to reposition your event to another one of our venues if necessary for the health and comfort of your guests and safety of our staff. If a venue change is necessary, we will communicate this with you in advance of your event.

Should a condition arise where we are unable to host your event (I.e. utility outage) we will promptly apprise the event organizer and provide a deposit refund within 7 days.

Acts of God

Especially (but not exclusively) for outdoor venues, there are certain unpredictable circumstances that may occur. These terms apply to indoor, outdoor and all other variabilities beyond our control for whichCentre Street cannot be held liable or responsible. (Negative online reviews, chargebacks, or other measures taken by yourself or your guests will be considered liable.) Such events and situations include but are not limited to:

• Weather: inclement weather is possible and an unforeseen circumstance. We endeavor to make provisions for projected poor weather, and will communicate with you appropriately. If your event is moved to an alternate venue (a right we reserve) we want you and your guests to be comfortable. If an outdoor space is booked without an alternate, we may be able to, but cannot guarantee, repositioning your guests in a public dining area.
• Bugs: bugs happen, especially outside. We'll do our best to accommodate and correct, but ultimately, nature is nature. For this we are not responsible. While we exert due diligence in pest control, prevention and cleanliness, bugs in food, condiments, drinks etc. are not an acceptable reason for cancellation or refusal to pay for services rendered.

Affiliations

Events such as fundraisers are a common theme for private events, and often these events will be affiliated with organizations, political parties or teams in our community. Private events hosted by Centre Street do not necessarily imply an endorsement by Centre Street ownership, management or staff.

Terms

The terms outlined in this contract may change at any time without notice. We always keep our guests in mind. Your event's success is ours.

Thank you for being awesome

Thank you for trusting Centre Street as your event venue. We look forward to providing you and your guests with a unique and exemplary experience.