Triangle Recreation Camp

Camper’s Guide

Bylaws, Standing Rules, and Policies

Updated August 2017
Compiled and Published by
TRC Secretary, Larry Clark

The TRC Camper’s Guide 2017

Table of Contents

Table of Contents 1

BYLAWS OF THE ORGANIZATION 2

ARTICLE I - NAME AND PURPOSE AND INSIGNIA 2

ARTICLE II - MEMBERSHIP 2

ARTICLE III - MEETINGS 3

ARTICLE IV - BOARD OF DIRECTORS 4

ARTICLE V - OFFICERS 6

ARTICLE VI - BYLAW AMMENDMENTS 8

ARTICLE VII - INDEMNIFICATION OF OFFICERS AND BOARD OF DIRECTORS 9

ARTICLE VIII - DATE OF ADOPTION 9

Fees – Definitions and Values 10

TRC Standing Rules 11

Photography and Video Recording by Members and Guests at TRC 16

Seasonal Camping at TRC 17

Conditions of Occupancy for Seasonal Campsites 18

Seasonal Site – Maintenance & Upkeep Policy 23

Overwinter Storage Policy 24

TRC Abandonment Procedure 25

General Steps of Consequence 26

The Process of Investigation by the Rules Committee 27

Complaint / Grievance & Appeals Policy 29

TRC Media Relations Policy and Guidelines 31

Policy on Gratuities 33

TRC Campground Maintenance and Wildlife Habitat Enhancement Policy 35

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The TRC Camper’s Guide 2017

BYLAWS OF THE ORGANIZATION

ARTICLE I - NAME AND PURPOSE AND INSIGNIA

1. Name. The name of this organization shall be TRIANGLE RECREATION CAMP (hereinafter “TRC”).

2. Purpose. The purpose of the organization shall be to administer:

A. An outdoor recreation camp for gay, lesbian, bisexual, transgender, transsexual

and queer persons.

B. An opportunity for participation and leadership in a voluntary association.

C. An active involvement in the care and maintenance of our natural resources.

D. A learning experience of working with groups.

3. Insignia. The insignia of TRC shall consist of the lower case Greek letter lambda enclosed by a triangle and/or the Greek letter lambda superimposed on a tent.

ARTICLE II - MEMBERSHIP

1. Classes. Membership shall be limited to gay, lesbian, bisexual, transgender, transsexual and queer persons twenty-one (21) years of age and older who are interested in the purposes and objectives set forth in Article I above. Classes of membership shall be as follows:

A. Regular Membership shall be any qualified person who pays their current applicable dues in full. The current applicable dues shall be established by the Board of Directors (hereinafter “Board”) for each camping season. Each Regular Member shall be responsible for the general maintenance of the TRC campground. If a Regular Member is a member of a seasonal site, he/she shall also be responsible for the general maintenance of his/her site, as determined by the Board and/or its designated committee(s). Regular membership is non- transferable.

B. Limited Membership shall be any qualified person who elects to use TRC on a daily basis and pays the current applicable daily usage fee. The current applicable daily usage fee shall be established by the Board for each camping season. Limited Membership is non-transferable.

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2. Member in Good Standing Defined. A Member in Good Standing shall be any qualified person meeting the requirements of Regular Membership as outlined in Article II, Section 1, Paragraph A or B, and:

A. Shall be current with all dues and fees,

B. Shall not have any outstanding fines or rule infractions, and

Should a Regular Member cease to be a Member in Good Standing, they:

A. Shall lose their vote at any Annual or Special General Meeting, and

B. Shall not be permitted to run for a position on the Board. If said member

currently serves as a Director, that Member shall be removed.

ARTICLE III – MEMBERSHIP MEETINGS

1. Annual Meeting. There shall be an Annual Meeting of the Regular Membership once each year at a time and place to be determined by the Board. Said meeting shall be conducted for the purpose of electing Directors to positions wherein the term of office has expired. A fiscal report of the organization shall be presented. Any member having business to bring before the Annual Meeting shall provide written notice describing said business to the Secretary prior to the September Board Meeting.

2. Regular Board Meetings. There shall be a monthly Board Meeting during the period from March to October at a time and place to be determined by the Board. The first Board Meeting for the upcoming season shall be held immediately following the conclusion of the Annual Meeting.

3. Special Meetings. Special Meetings of the Regular Membership or the Board may be called for any purpose, provided the following criteria are met:

A. Regular Membership: The President may by her/himself call a Special Meeting of the Regular Membership. The President shall call a Special Meeting of the Regular Membership upon the request of twenty-five percent (25%) of the Regular Membership.

B. Board Meeting: The President may by her/himself call a Special Meeting of the Board. The President shall call a Special Meeting of the Board upon the request of any three (3) Board Members.

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4. Notice for Meetings. The Secretary of the Board shall cause to be delivered to each member, either personally or by mail or electronic submission not less than ten (10) nor more than (30) days before the meeting, written notice stating the time and place, day and hour of the meeting and, in the case of a Special Meeting, the purpose(s) for which the meeting is called.

5. Voting Proxy. Each regular member shall have one (1) vote at the Annual Meeting or Special Membership Meetings. Every person entitled to vote may authorize another person(s) to act by proxy with respect to such voting rights. All proxies shall be in writing, signed by the regular member granting the proxy, and filed with the Secretary of TRC. Proxies shall be specific as to the (i) date of the meeting, (ii) the matter to be voted upon, and (iii) the content of the vote. A proxy shall not grant the proxy holder discretion to vote the Proxy as the proxyholder so elects, even if the exercise of discretion is limited by good faith.

6. Quorum. Ten percent (10%) of the Regular Membership present at a General Meeting in-person or by proxy, and fifty-one percent (51%) of the elected Board present at a Board Meeting in-person shall constitute a quorum.

7. Conduct. All meetings shall be conducted under the commonly accepted guidelines set forth in Robert’s Rules of Order, Revised.

ARTICLE IV - BOARD OF DIRECTORS

1. Management. The affairs of TRC shall be managed by a Board that is elected pursuant to this article.

2. Number. The Board shall consist of fifteen (15) Members, which number may be decreased to thirteen (13) Members, upon approval by the Board. Directors are elected at the Annual Meeting. Directors shall be elected by plurality vote. Each Director shall serve until he/she is removed, dies, resigns, or his/her term expires. If a Director’s term expires leaving less than thirteen (13) Directors, he/she shall continue as Director until replaced in accordance with these Bylaws. Directors shall be Members in Good Standing, as defined by these Bylaws. Notwithstanding the foregoing, if the Board shall have less than thirteen (13) Directors, the Board may continue to conduct the business of TRC.

3. Term. Directors serve for a term of two years, and their term begins at the close of the meeting at which they are elected.

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4. Nomination/Election Procedures and Responsibilities

A. The Nominations Committee shall be appointed by the President no later than the end of the July Board Meeting. The committee shall be made up of no less than three (3) persons, one of whom must be a sitting Director

B. The Nominations Committee shall poll the Regular Membership, either personally or by mail or electronic submission, for those individuals willing to serve on the Board. To qualify for election to the Board, a candidate must be a Member in Good Standing at the time of the election.

C. The Nominations Committee shall present a complete list of all candidates to the

Board at the August meeting.

D. Following the August Board Meeting, the Nominations Committee shall (i) prepare the ballot, and (ii) cause said ballot to be delivered to each Member in Good Standing, either personally or by mail or electronic submission, together with notice of the date, time and location of the Annual Meeting. If delivered by mail, an envelope to seal the ballot and a return envelope (postage optional) shall be provided. These must be mailed not more than twenty (20) days or less than fifteen (15) days prior to the Annual Meeting.

E. The Nominations Committee shall (i) receive all ballots, and (ii) verify the election result. Results shall be certified by the Secretary. The Nominations Committee shall poll Members in attendance at the Annual Meeting to determine if anyone was left off the ballot who wished to be on it.

5. Duties and Responsibilities. The Board shall direct and manage the general operation of the TRC campground and its assets. The Board shall establish a budget for the camping season prior to the beginning of that season. The business and affairs of TRC shall be managed, and all corporate powers shall be exercised by or under the direction of the Board. The Board shall set broad policies and evaluate bottom-line achievements of the organization. They are expected to (i) take an active role in the general operation of the campground, and (ii) be an active member of a committee. They shall adopt rules, regulations and operating procedures for the use of TRC. They shall have the right to appoint any and all committees deemed necessary for the operation of TRC.

6. Voting/Proxy. Each Director shall have one (1) vote. All motions and resolutions brought before the Board shall be resolved by a majority vote, except as stated in Article VI regarding Amendments to the Bylaws, with said voting power vested in the Board. No person entitled to vote may authorize another person(s) to act by proxy with respect to such voting rights.

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7. Vacancies. Vacancies existing on the Board after or between the Annual Meeting of the organization may be filled by a majority vote of the existing Board. Positions so appointed shall be for the unexpired term of vacancy, without exception.

8. Recall/Removal. The Board may, by majority vote, suspend a Director until its next Regular Board Meeting. Any Director may be removed from the Board by a majority vote of the Board, either by its action or the petition of twenty-five percent (25%) of the Regular Membership.

ARTICLE V - OFFICERS

1. Membership. The officers shall be President, Vice President of Operations, Vice President of Development, Vice President of Marketing, Treasurer and Secretary. The Officers are elected by the Board at the first meeting of the Board, to take place immediately after the election of Directors at the Annual Meeting and shall serve for a term of one (1) year or until his or her successor is elected.

2. Qualifications. All Officer positions shall be filled by a Regular Member in Good Standing who has served on the Board for one (1) year in the prior two (2) years. Additionally, the position of President shall be filled by a Regular Member in Good Standing who has served as an Officer of the organization within the prior three (3) years. The Treasurer shall have served on the Board for two (2) of the three (3) previous years, and ideally have a background in bookkeeping or a related field.

3. Duties. The duties of the Officers of the corporation are as follows:

A. President: The President shall be the presiding Officer at the Annual Meeting, all Board Meetings, and any Special Meetings called in accordance with these Bylaws. The President shall be Chief Executive Officer of TRC and shall be subject to the control of the Board. The President shall sign all deeds, mortgages and contracts on behalf of TRC. No other Officer or Director shall have the authority to bind, obligate, or represent TRC unless declared so by specific resolution of the Board. The President, subject to the approval of the Board, may designate standing or ad hoc committees from the Board that are deemed necessary for the business and affairs of the organization. The President shall have the authority to perform such duties in the management of the property and the affairs of TRC. He/She shall have all the duties and authority normally vested in the Chief Executive Officer of a Corporation, including those prescribed by the Board.

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B. Vice President of Operations: The Vice President of Operations shall (i) be responsible for grievance mediation, and (ii) be a voting member of any committee formed for this purpose. The Vice President of Operations shall be directly responsible for the daily operation of the campground. In the event of a death, disability or absence of the President during his/her current term, the Vice President of Operations shall perform the duties which would otherwise be performed by the President. He/She shall have all the duties normally vested in the Vice President of a Corporation, including those prescribed by the President and the Board.

C. Vice President of Development: The Vice President of Development shall be responsible for the development of the land and resources of TRC campground and property. The Vice President of Development shall develop guidelines and compliance policies for laws and rules pertaining to construction and land-use on campsites.

D. Vice President of Marketing: The Vice President of Marketing shall be responsible for all external Marketing communications and promotion of the campground, which includes, but is not limited to, print and electronic advertising, social media and promotional initiatives.

E. Secretary: The Secretary shall keep a record of the Annual Meeting, Board Meetings and all Special Meetings. The Secretary shall be responsible for maintaining a mail box and receiving/processing all correspondence of TRC. The Secretary shall maintain the official Membership List, to include the contact information for each Member of TRC. The Secretary shall maintain current copies of these Bylaws, and any special rules of order or standing rules, collectively referred to as “The TRC Camper’s Guide”. He/She shall make these copies available to any Member upon request. The Secretary shall be the custodian of the corporate records of TRC.

F. Treasurer: The Treasurer shall supervise the financial investments and affairs of TRC, keep adequate books during the fiscal year, present a fiscal report at the Annual Meeting and provide a financial statement for each Board Meeting. The Treasurer shall be responsible for the collection and disbursement of all moneys due and owed by the organization. The Treasurer shall develop policy and advise the Board or its designees on proper process and record keeping whenever funds are collected.

G. Duties Reserved: Notwithstanding the expressed duties of this Article, each Officer shall also have the responsibility of carrying out any other duty directed by the President and approved by the Board.

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4. Power to Appoint Committees. Each Vice President, subject to the approval of the Board, shall have the authority to appoint any and all committees from the Regular Membership in order to provide the necessary operation to the campground.

5. Funds Withdrawal Authorization. Checks or withdrawals on the organization checking, savings or certificates of deposit accounts shall be signed by two officers of the organization, which the President shall authorize in writing, unless otherwise directed by resolution of the Board.

6. Loans. No loans shall be contracted on behalf of TRC and no evidence of indebtedness shall be issued in its name unless authorized by a resolution of the Board. No loans shall be made by the Corporation to its Officers or Directors.

7. Fiscal Year. The fiscal year of TRC shall run November 1, through October 31.

8. Executive Committee. The elected Officers shall comprise the Executive Committee, with the power to act on behalf of the organization and, within the Bylaws of the organization, are charged with the implementation of all decisions of the Board. During intervals between scheduled meetings of the Board, the Executive Committee may exercise powers of the entire Board in cases that require immediate action(s). Whenever this occurs, the Executive Committee shall make a written report to the Board at the next scheduled meeting. At that time, the Board shall have the power to veto or overrule any action taken by the Executive Committee, or to cite for the record its approval or opposition to such immediate action(s).

9. Recall/Removal. Any Officer of TRC may be removed from office by a two-thirds vote of the Board, either by its motion or by petition of one quarter (25%) of the Regular Membership.

ARTICLE VI - BY LAW AMMENDMENTS

Members in Good Standing may amend these Bylaws with a two-thirds vote, provided that twenty-five percent of the Members in Good Standing are present in- person and notice of the proposed amendment(s) has been given to the Members in Good Standing, either personally or by mail or electronic submission, between ten (10) and thirty (30) days prior to the meeting at which the Amendment will be considered. Proxy votes are not allowed when voting on Bylaw Amendments.

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ARTICLE VII - INDEMNIFICATION OF OFFICERS AND BOARD OF DIRECTORS

Each Director and/or Officer serving TRC and each person who at the request of or on behalf of the organization is now serving, has served, or hereafter serves as a Director or Officer, and the respective heirs, executors, and administrators of each of them, shall be indemnified by the organization against all costs, expenses, judgments, and liabilities, including attorney fees, reasonably incurred by or imposed upon them in connection with or resulting from any action, suit or proceeding, civil or criminal, in which they are or may be made a party by reason of their being or having been such director or officer at the time of incurring such costs, expenses, judgments or liabilities, except in relation to matters as to which they shall be finally judged, without right of further appeal in such action, suit or proceeding, to have been liable for fraud or willful misconduct in the performance of their duty as Director or Officer.

ARTICLE VIII - DATE OF ADOPTION

These Bylaws, as amended, were duly adopted by the Board and ratified by the Regular Membership of the organization pursuant to the Articles of Incorporation.

Dated: September 17, 2016

Craig Maynard, President Larry Clark, Secretary

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Fees – Definitions and Values

Whereas TRC has not increased camping fees for many years and whereas our operating costs continue to rise, be it so moved that beginning April 16, 2016 overnight camping fee shall be $15.00 per night for each night of camping. Overnight camping rules apply.

TRC Annual Membership Fees

Regular members - $175 Seasonal members - $275

These memberships entitle members to unlimited camping during the regular camping season. Current seasonal site occupancy rules apply and current overnight camping rules apply.

Discounted Membership Fee

TRC offers a $60 discount on Annual Membership Fees and Seasonal Membership Fees to senior citizens who are 65+, military veterans, full- time students who are 21+ (proof of current enrollment required), and people with disabilities.

Day Membership Fee

The day membership fee is $5. This fee allows individuals to enjoy TRC for a day and is only valid till 6:00 PM at which time they must vacate the premises. This membership is not available on event weekends.

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TRC Standing Rules These Rules Are Applicable to All Campers

1. LIMITED CAMPSITES:

Those campsites designated as limited are intended for regular members and those with limited memberships wanting to camp for no more than 14 consecutive days, followed by a 5 day vacate of TRC property. Most are on the lower side of the highway. Leave nothing but your footprints and a positive memory of your visit! Upon departure, all items left behind will immediately become the property of TRC.

2. PARKING:

The Parking lot is reserved for TRC members on a first come first served basis. All vehicles are to be parked in the parking lot. Motorcycles MUST be parked in the parking lot.

a. Membership does not assure parking or space for an RV. The Membership is

for the person not for the vehicle.

b. Handicap parking is reserved for those displaying a handicap sticker. During Special Events, parking permits MUST be visible through the front window of the vehicle. When possible, vehicle alarms MUST be deactivated while using the parking lot. Please be courteous when parking. Improperly parked or abandoned vehicles will be towed by Granite Falls Towing at the owner’s expense. Speed limit throughout the campground shall be 5 mph/8 kph. The combination to the gate is not to be given out to anyone who is not a Regular member of TRC.

c. All RV’s in Limited camping locations must be occupied at all times. Towing vehicle must be unhitched and moved to the parking lot. Grey water is not to be dumped within 50 feet of the nearest stream or river bank. The dumping of Black water is strictly prohibited. An RV may not take additional vehicle parking. All towing vehicles must be unhooked and said vehicles must be parked in the Vehicle Parking lot and not the RV lot. Proof of TRC registration and payment must be displayed in the window of the RV/Trailer/Van. RV Campers must use the TRC RV reservation system.

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3. DRUGS & ALCOHOL: NO SELLING DRUGS ON TRC PROPERTY

Persons determined to be selling, buying or possessing illegal drugs, as defined under Washington State law or enforced under federal law in Washington State on TRC property will have their membership immediately terminated and will be evicted from the campground. Rowdy and drunken behavior is NOT tolerated. When consuming alcoholic beverages DON'T DRINK AND DRIVE.

4. VIOLATIONS/OFFENSES/THEFT:

Any member who violates the Bylaws; any Rules or Regulations of TRC; or local, state or federal law may have her/his membership immediately terminated. Such violations include, but are not limited to, (any acts or words of aggression or hostility against other members, their guests, their property and neighbouring property owners, the taking or using items without permission, or possession of stolen items). Violators may be subject to Criminal and or Civil prosecution.

All rule infractions requiring disciplinary action shall be forwarded to the Rules Committee for investigation and deliberation. Consequences not involving the termination or suspension of membership shall be handed down by the Rules Committee. If the Rules Committee recommends that termination or suspension of membership is appropriate, the matter shall be presented to the Board of Directors for discussion and vote

The Rules Committee shall be a continuous, year-round committee. Chair is to be appointed by the President during the first meeting, directly after the election of officers annually.

5. TREES:

CUT NO STANDING (DEAD OR ALIVE) TREES. No nails, screws, staples or objects of any kind may be inserted into a tree. Cables/chains attached to a tree must have a rubber or wood cushion between them and the tree.

6. NO FIREARMS, WEAPONS AND FIREWORKS may be brought onto TRC property.

7. FIRE SAFETY:

All campfires must be confined to the existing designated Community Fire Pits in the lower campground or in a Fire Marshall approved fire pit in the upper campground. Do NOT make a new fire pit. Do NOT leave camp fires unattended. Fires must be fully extinguished before leaving. Do NOT use gasoline products as fire starters. Candles may only be burned in non-combustible containers. The use of bamboo tiki torches is prohibited on TRC property. Fires must be contained in such a way that surrounding brush and trees are not affected. No smoking in the

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toilets, when smoking on the trails, please use the butt cans. Please observe the FIRE SIGNS, and obey the NO SMOKING on the trails when in the appropriate fire danger. No straw allowed in campsites.

8. PETS:

The control of pets is the sole responsibility of the member at all times. Pick up after your pets and dispose of the waste into the garbage not the honey buckets or butt cans. Dogs must be on a leash when on TRC trails.

9. GARBAGE:

TRC provides LIMITED GARBAGE SERVICE for Members only, limited to regular household kitchen type refuse. No building materials; furniture; appliances; or camping gear of any kind may be dumped in the Bins. There will be a $500 fine for anyone putting hazardous material in the dumpsters. Hazardous waste includes, but is not limited to marine and deep cycle batteries, florescent lights and paint products. If you have recycling at home please help the environment and take these items home.

10. NOISE ABATEMENT:

No loud noise allowed between 10 PM and 9 AM that affects your immediate neighbours. Members, please be considerate of your neighbours. Exceptions to this rule are during TRC organized/approved party or social activity areas. Vehicles shall not be driven on trails 5 and 6 between 12 midnight and 9 AM.

11. NUDITY:

No nudity or sexual acts in the parking lot, on the highway, or visible to river travelers and/or TRC neighbours.

12. BEACH:

No fires or glass containers are allowed on the beach. Please use the butt cans for butts only and carry out all other garbage. Pick up after your pets.

13. WHEELBARROWS:

TRC supplied wheelbarrows are to be used to move provisions, supplies and equipment from a vehicle to a campsite. They are for limited time usage and must be returned to the designated area. No wheeled vehicles allowed on trails or in camping areas except wheelbarrows. No wheelbarrows on or crossing the Mountain Loop Highway.

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14. HONEY BUCKETS:

Put NOTHING in the honey buckets that you have not eaten first! Please no smoking in them. No garbage, cans, bottles, cigarette butts ... NOTHING!

15. DISPUTE RESOLUTION:

Disputes arising internally among members of a campsite are expected to be resolved by those members without involving TRC or its officers.

Any disputes arising from the aforementioned conditions, that cannot be resolved between the parties involved shall, in the following order, present their issue in writing, for consideration to the:

a. Rules Committee

b. Vice President the issue falls under

c. Executive Committee for private matters of health, finance, etc.

d. Board of Directors

16. ENFORCEMENT OF MEMBERSHIP FEES (Non Seasonal Site Members):

a) Members of TRC will be notified by the Treasurer when their membership is

within 30 days of expiring.

b) Beginning 30 days from expiration date, until a period of 30 days after expiration, the member has the obligation to either pay the membership fee or contact the Treasurer to arrange a payment plan.

c) If, for whatever reason, the Treasurer and the Member are unable to reach an agreement, or the Member does not wish to go through the Treasurer (PRIOR to 30 day membership lapse) the Member may write to the Rules Committee for consideration. The Rules Committee will make a decision within 72 hours of a payment arrangement request from a member.

d) Members that wish to camp with an expired membership must pay the limited camping fees of TRC. These fees may and will be credited towards membership dues if paid in full within 30 days.

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e) If a member’s membership with TRC has lapsed for more than 30 days, the member will be removed from the list of registered members and is not allowed to stay on TRC grounds until fees are paid, or the member may pay limited camping fees.

f) To reinstate membership, the member must pay ALL their membership fees in

full to become current and able to stay at TRC.

17. POOLS AND WATER COLLECTION

Keeping with the idea of conservation of our resources, the following rules shall apply to the collection of water by members

a) Collection of water in sealed holding tanks by seasonal sites and fire

suppression.

b) Any device used for the collection of water for decorative purposes larger than a

common bird bath, shall require approval from Development.

c) Pools, hot tubs, and the like, shall not be allowed.

d) Any questions or concerns about this shall fall under VP of Development.

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Photography and Video Recording by Members and Guests at TRC

TRC has been set up as a safe place for all those that wish to be safe and anonymous from the outside world. To that end, there is a reasonable expectation of privacy when members are on site; privacy to the extent that their image will not be recorded in any fashion unless they have given their permission.

Only take photographs or video recordings of members with their permission. While it is recognized that camp property does not include the beach, please be respectful at the beach as well, and consider asking before recording someone’s image.

Rules Pertaining to Drones, unmanned aircraft, photos, and video

1. Drones, or any unmanned aircraft, will be STRICTLY PROHIBITED, unless

special, WRITTEN permission from the VP of Operations is given.

2. Drones and unmanned aircraft will not be allowed to fly in parking areas, because of the potential liability to the camp by someone who damages another member’s property.

3. Drones and unmanned aircraft will not be allowed to be transported to the beach areas via camp property unless you have received special, WRITTEN permission from the VP of Operations.

4. Video recording of any member without their written permission is STRICTLY

PROHIBITED.

5. Images posted on social media must have written consent of those in the

photographs.

6. Large group pictures used for the purpose of marketing shall be free of facial identification unless VP of Marketing receives written consent from those in the photo.

7. Pictures and video taken for the purpose of rule violations, policy violations, and criminal activity, do not pertain to this section. Posting of these violations on social media is the exclusive right of the Executive Committee.

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Seasonal Camping at TRC

TRC has established a limited number of campsites on our property north of the highway designated as “Seasonal”. They are intended to be occupied by Regular (Annual) Members in Good Standing who will be camping frequently throughout the season and who agrees to maintain the site and abide by all the Conditions of Occupancy.

Regular Members may apply to TRC for consideration via the VP Operations, who will maintain a Waiting List for ‘First Refusal’ as sites become available.

Assignment of a site in no way confers Ownership of that portion of TRC’s property to the Members granted Occupancy. All development of the site is to be done at the assigned Members’ own risk, expense and in accordance with the Development Committee’s approval.

Upon acceptance of the Application for Occupancy, the applicants will register their campsite name, site members, and select a Campsite Coordinator through whom all future TRC business will be conducted. All registered members are to provide contact information (email) and sign the registration document agreeing to abide by all of TRC’s Bylaws, Standing Rules and Conditions of Occupancy.

At the termination of Occupancy (either by their own or TRC’s initiative) the assigned members are responsible for the removal of all debris, structures, or improvements. Any property, approved structures, or improvements left behind after a reasonable period granted for their removal will become an integral part of that site for use by the next occupants at their discretion.

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The TRC Camper’s Guide 2017

Conditions of Occupancy for Seasonal Campsites

1. SEASONAL CAMPSITES:

All groups of members occupying a TRC seasonal campsite will appoint a Site Coordinator as a point of contact who is responsible to pass information/ concerns and collect fees on behalf of the campsite.

Dates for the seasonal setup and closure of seasonal campsites shall be established by the Board of Directors.

At the end of the season all sites are to be left closed in a clean and orderly state. User fees must be paid prior to closing

A fee, established by the Board of Directors, will be charged to member(s) for the removal and storage of any abandoned items. Items not claimed within 30 days will become the property of TRC.

2. MEMBERSHIPS:

All registered members of the campsite shall keep their TRC membership valid and continuous while claiming occupancy of a TRC seasonal campsite.

3. CAMPSITE DEVELOPMENT:

No new campsites may be developed, land cleared, or tents pitched in undeveloped areas without the prior approval of the Development Committee.

No natural materials, native to the property should be moved or disturbed without prior approval of the Development Committee.

Seasonal campsites that border along the property boundaries must be aware of those boundaries and must maintain a natural buffer between the properties and other campsites.

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Building of any new structure or platform of any kind without a permit from the Development Committee shall constitute the immediate suspension of membership of all those involved until further investigation by the Rules Committee. The Rules Committee will report their findings at the next Board of Directors meeting. Those found to be complacent in this infraction shall have their membership revoked and reviewed after a period of one year.

Any site that has received an approved permit from VP of Development, must post said permit in a conspicuous spot at the entrance to the site performing construction.

4. DANGEROUS TREES:

Notify the TREE COMMITTEE to obtain WRITTEN PERMISSION to remove leaning or damaged trees that pose a danger to the safety of our members.

5. CAMPFIRE PITS:

No fire pit may be moved without permission of a TRC Fire Marshall.

No campfires may be lit in a new, moved or renovated fire pit until it has been approved by the TRC Fire Marshall.

Fire pits must be located, and fires contained, in such a way that surrounding brush and trees are not affected.

6. FIRE PROTECTION:

All seasonal campsites shall maintain one 5 gallon covered water pail at the entrance to their site and another near their fire pit.

All sites that include a kitchen shall maintain one or more ABC type fire extinguisher(s) totalling at least 10 pounds.

All sites must agree to periodic inspections by the TRC Fire Marshall(s) and will comply with their recommendations.

7. GRAY/BLACK WATER:

Black water is NOT to be dumped anywhere on TRC property and is to be disposed of in accordance with county and state laws.

Gray water is to be disposed of appropriately and never dumped within 50 feet of the nearest stream or river bank.

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8. SEASONAL SITE OCCUPANCY:

No one may "live" at TRC. At any time, the Executive Committee may request proof of residency.

9. MINIMUM OCCUPANCY: (Formerly the “48 Hour Rule”)

Seasonal campsites must be occupied by registered members who must sign-in upon arrival and are actively camping for at least two (2) nights in each calendar week.

Calendar weeks that ‘straddle’ two months may be used to satisfy either month’s requirements, but not both. (E.g. First of the month is on a Wednesday.)

Failure to comply with the minimum occupancy rule and sign-in procedures may result in the loss of Seasonal camping privileges.

Each seasonal site is exempt from observing this rule twice a month.

The monthly exemptions may not be taken back to back for two consecutive months to allow for a four week absence.

10. GUESTS:

Members are responsible for the behaviour and payment of camping fees for their guest(s).

Seasonal sites that have guests who do not pay their camping fees may be fined $20/night in addition to any unpaid camping fees.

No guest may be allowed on a seasonal site prior to the arrival of a member of that site without prior verbal or written notification given to the VP of Operations.

11. GUEST MEMBERSHIPS:

A guest membership is a limited, non-voting membership which may be purchased by any regular member.

All guests must meet the membership requirements of TRC and register with the camp host upon arrival.

At registration, the Guest must be accompanied by the Sponsoring Member.

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12. PARTIES & SOCIAL ACTIVITIES:

Camp-wide parties must be approved in advance by the TRC Vice Presidents in conjunction with associated or designated committees.

Party hosts are responsible for arranging for cleanup of all party litter.

13. DISPUTE RESOLUTION:

Disputes arising internally among members of a campsite are expected to be resolved by those members without involving TRC or its officers.

Any disputes arising from the aforementioned conditions, that cannot be resolved between the parties involved shall, in the following order, present their issue in writing, for consideration to the:

a. Rules Committee

b. Vice President the issue falls under

c. Executive Committee for private matters of health, finance, etc.

d. Board of Directors

14. ENFORCEMENT OF THE CONDITIONS of Occupancy for Seasonal Campsites:

1. If a site has failed to meet the requirements of the Conditionals of Occupancy for Seasonal Campsites (COSC), the First Vice-President of Operations or their designee will notify the site coordinator and ask them to remedy the situation within 14 days.

2. If after the waiting period the site is still not in compliance or violates COSC a second time during the same season, the First Vice-President of Operations or their designee will notify all registered campsite members and ask them to remedy the situation within 14 days.

3. If after the second waiting period, the site is still not in compliance or a third violation occurs during the same season, the First Vice-President of Operations will recommend to the Board of Directors to revoke the site membership of all registered members.

4. Site members may ask the Board of Directors for a hardship exemption from

COSC for up to a single season.

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15. ENFORCEMENT OF THE MEMBERSHIP requirements for Seasonal Campsites:

1. Regular members of TRC will be notified by the treasurer when their membership

is within 30 days of expiring.

2. If a seasonal campsite member’s membership with TRC has lapsed for more than 30 days, the member will be removed from the list of registered members for the campsite.

3. If the site coordinator is removed from a seasonal campsite, the remaining eligible site members are to nominate their own choice for coordinator. If the remaining eligible site members are unable to reach a decision by the next Board meeting, the Board of Directors will select the new coordinator from the remaining eligible site members.

4. If the site coordinator is removed from a seasonal campsite, the Board of Directors selects the new coordinator from the remaining site members. The remaining site members are encouraged to nominate their own choice for coordinator.

5. If there are no eligible members registered for a site, the site will be considered

abandoned.

6. Seasonal Members that wish to camp with an expired membership must pay the limited camping fees of TRC. These fees may and will be credited towards membership dues if paid in full within 30 days.

16. NOTIFICATION:

1. Whenever it is necessary according to the Conditions of Occupancy for Seasonal Campsites to notify a regular member of TRC, the person responsible to give notice must do all of the following:

• Send a copy of the notice via the United States Postal Service to the address provided on the member’s most recent application.

• Leave a copy of the notice at the member's seasonal campsite.

• Send email to the address provided on the member’s most recent application.

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2. The person responsible for giving notice is encouraged to use any means which is likely to inform the member of the situation; however the preceding requirements for notice must be met.

Seasonal Site – Maintenance & Upkeep Policy

- All Seasonal Sites shall maintain a reasonably clean and tidy site free of obvious waste and visual abandonment.

- Any designated sleeping area shall be maintained and setup during the regular open camping season period. Without this, the site occupancy rule (aka “48 hour rule”) cannot be in effect for the site.

- There shall be a reasonable use or decorative function for items at the site. There shall be no collection of refuse or other items of obvious trash-like status. Seasonal sites are not scrap or storage yards.

- All sites shall be maintained so that they are usable and accessible.

- Reasonable exceptions may be granted by either the VP of Operations or the VP of Development. These include, but are not limited to, construction, damage, health, etc.

- If during regular inspections of TRC seasonal sites, a site appears to be in noncompliance with the above rules, the VP of Operations or the VP of Development shall submit a report to both the Site Coordinator and the Rules Committee.

- The Site Coordinator shall have seven (7) days to respond to the Rules Committee with an action plan to rectify the situation.

- The Rules Committee shall investigate the situation, contact (or attempt contact) the Site Coordinator and other site members, if applicable, and work to approve the action plan within fourteen (14) days.

- Once the action plan is approved, the site members shall have thirty (30) days to show significant improvement in the condition of the site. After this period, the Rules Committee may reevaluate the situation to determine if further remedial action is necessary.

- If, after thirty (30) days, the Rules Committee finds no reasonable effort has been made to maintain the site, the site abandonment procedure shall begin.

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Overwinter Storage Policy

- By October 15th (no exceptions) of a given camping season, all seasonal sites shall be disassembled to a reasonable level of security for the winter months. Sites are required to stay disassembled in this matter until the “Soft Opening” date announced by the VP of Operations. This includes the following: tarps, unsecured items and property, camping gear (tents, etc.), eating areas, water suppression system, water storage systems, and any other property capable of causing damage to neighboring sites or TRC property over the winter months.

- Any site not in compliance with this policy (aka “Winter Teardown”) shall be considered abandoned and subject to the TRC Abandonment Policy, unless PRIOR arrangements have been made with the VP of Operations.

- TRC shall be reimbursed for any and all costs incurred in order to secure a seasonal site in the winter months. Any amounts owed to TRC shall be divided equally among the members currently registered with the site. Those members shall not camp at TRC until their portion of the debt has been paid.

-The VP of Operations or his/her designee(s) shall do periodic walk-throughs in the month of October to ensure sites are securely broken down. If the members of a site have a question as to the sufficiency of their winterizing procedures, it is their responsibility to inquire upon the VP of Operations for clarification and/or approval of a given procedure.

Comment [FH1]: I put this in there so that the onus isn’t on the VP of Operations to catch deficiencies through his/her walk through.

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TRC Abandonment Procedure

- Once a site has been deemed abandoned by the VP of Operations, either by notification of site members or by the Site Maintenance Policy violations, a “Letter of Abandonment” shall be sent via email to all site members.

- Site members have 72 hours from the date of the email to respond to the VP of Operations with an action plan of claiming their belongings.

- The VP of Operations shall approve the action plan. Exiting site members shall have fourteen (14) days from the date of the “Letter of Abandonment” to remove their personal belongings and refuse from the site. The VP of Operations, in his/her sole discretion, may extend the time permitted for this removal and clean-up process. However, under no circumstances shall the allotted time exceed thirty (30) days.

- If there is no response from any site member within seventy-two (72) hours of the dated letter, the site shall be considered irrevocably abandoned and all items left on the site will become property of TRC. TRC shall be reimbursed for any and all costs incurred relating to the abandonment. Any amounts owed to TRC shall be divided equally among the site members currently registered with the abandoned site. Those members shall not camp at TRC until their portion of the debt has been paid.

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General Steps of Consequence

The following is TRC policy on how rule infractions are to be documented and handled in conjunction with the Vice President of Operations and the Rules Committee, unless already defined by existing Rules.

1. The infraction is met with a verbal warning by either the VP in charge or by a Rules Committee member at behest of the VP. It shall be documented and sent to the Rules Committee.

2. A second infraction is to be met with a “First Strike”. The Process of Investigation shall be followed and the findings will either be hand delivered, emailed, or sent via USPS. It shall be documented by the Rules Committee.

3. A third rule violation by the same member will constitute a “Second Strike”. The Process of Investigation shall be followed and the findings will either be hand delivered, emailed, or sent via USPS. This shall require said member to be called before the rule committee for discussion of continued infractions. Within fifteen (15) days, the Rules Committee, in conjunction with the Vice President of Operations, will inform the member in writing, of the repercussions due to their continuing violation of TRC Rules and Policies. This report will also be presented to the Board of Directors at the next official Board meeting.

4. If the member wishes to appeal the decision of the Rules Committee, they may

do so following the Appeals process of TRC.

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The Process of Investigation by the Rules Committee

Using the “Laws of Common Sense” - Definitions

Minor Infractions:

Membership is not in jeopardy, considered a “First Strike” of a violation of the rules. One to two committee members will investigate as deemed necessary by the Rules Committee.

Major Infraction:

This is considered a “Second Strike” towards one’s membership. A temporary suspension of membership status of 30 days or less is possible. This applies to repeat violations of rules or a single major infraction.

Critical Infraction:

This is considered a “Third Strike” towards one’s membership status. 1-year suspension or permanent termination of one’s membership is a likely course of action. Continual violations of TRC Rules & Policy also include any alleged illegal activity or alleged violation of rules referring to an immediate suspension of membership (i.e. fireworks, fire arms, violence). Board involvement will be necessary to carry out end consequence. Would most likely begin with an immediate suspension of a membership through Executive action during the investigation and until the next scheduled BOD meeting.

Choosing the investigator:

This process will be completely random. Committee chair will randomly choose a member(s) of the Rules Committee that will preserve total impartiality throughout the investigation. Rules will take into account relationships to those being investigated. Also Rules will note the availability of the committee members so that the investigation is done in a quick and speedy manor. The investigator is also responsible for recusing themselves or other committee members from discussion if a clear conflict of interest presents itself.

Investigation Process:

1. Incident report will be read at the next scheduled committee meeting.

2. Chair will choose those that will lead the investigation.

3. Members will discuss the incident report.

4. Investigators will interview all parties involved, including the VP under which the

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violation falls.

5. The Rules Committee will meet after the investigators have handed in reports to

the chair and discuss.

6. The Chair of the Rules Committee, along with the appropriate VP, will submit their findings in writing to the member in question as well as to the BOD for determination of consequence.

7. The Chair of the Rules Committee will report the incident and the committee’s

recommendation to the BOD at the next scheduled BOD meeting.

8. If the member in question is not satisfied with the findings of The Rules Committee, they have the right to follow the Grievance & Appeals process as stated in the TRC Camper’s Guide.

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Complaint / Grievance & Appeals Policy

It is the intention of Triangle Recreation Camp to provide a high level of service to all members, vendors, and others with whom TRC conducts business. We encourage all TRC Members to act with courtesy and respect for all individuals while on TRC Property and while conducting business with, or on behalf of, TRC. If you feel your involvement with anyone on TRC Property has not reflected this value, we would like to hear from you.

Concerns regarding incidents on TRC property or while conducting business for/with TRC:

Any TRC Member may raise a concern regarding their personal experience while on TRC grounds and /or conducting TRC business. This would typically include cases where there is illegal activity, dangerous situations, rules, infractions, etc. Anytime you feel you were treated in an unprofessional way, or a decision was made that you feel was inconsistent with the facts.

You are encouraged to discuss the matter first directly with the person(s) involved. If that is not satisfactory, or you feel it is not possible, you are encouraged to submit an incident report for review by the Rules Committee.

It is highly recommended that all incidents of illegal activity and/or dangerous Situations be reported immediately.

Filing an Incident Report:

TRC Incident Reports are available in the phone kiosk during the regular camping season. E-copies are also available year round online on the TRC Facebook pages under “files”.

Members should complete an incident report form ASAP after the incident occurs. Once completed it should be submitted to the VP of Operations, or any other Executive Committee member, to be forwarded to the Rules Committee for investigation. (Keeping a copy for your records is recommended.) The Rules Committee shall respond in writing within 15 days during the regular camping season, and 30 days during the off season.

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Appealing a decision:

If the Member does not agree with the decision of the Rules Committee, they may appeal by completing the Member Complaint form attached to the Rules Committee’s written response and submitting it to the Executive Committee for review. The Executive Committee shall respond in writing within 15 days during the regular camping season, and 30 days during the off season.

If the Member does not agree with the decision of the Executive Committee they may appeal by completing the Member Grievance form attached to the Executive Committee’s written response and submitting it to the TRC Board of Directors for review.

The Board of Directors shall respond in writing within 45 days during the regular camping season and within 45 days following the first regular Board of Directors Meeting if submitted during the off season.

The TRC Secretary shall send a letter to the member(s) who had the concern/ complaint as to the final decision.

** This is the last step of the Appeals Process. All BOD Decisions are final. **

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TRC Media Relations Policy and Guidelines

The submission of the Ad Hoc Committee to draft a Media Relations Policy & Guidelines struck at a meeting of the TRC Board of Directors April 17

th

, 1999 and approved by the Board of Directors May 15

th

, 1999.

Policy:

Within the following guidelines, Triangle Recreation Camp (TRC) is prepared to accommodate any Gay positive media production whose main target audience is the Gay & Lesbian Community.

Guidelines:

Requirements of Producers and Crew:

a) Arrange for and obtain consent of the TRC CEO prior to arrival at our

campground and,

b) Coordinate timing and expectations with the TRC CEO or their Media

Relations designate prior to their arrival at TRC and,

c) Register at the TRC Host Hut upon arrival, and

d) Produce media credentials at the time of registration, and

e) Abide by all Federal, State, Local, and TRC rules and regulations while on

TRC property.

Fees for accommodation during production:

For Gay or Lesbian production crew members, TRC is willing to:

a) Offer overnight camping at day rates ($5.00 US per person per day) while production is underway at TRC. This offer is for a maximum crew size of four (4). Additional Gay or Lesbian crew members will be welcome to stay at regular camping rates.

b) Waive day rate fees for productions not requiring overnight

accommodations at TRC.

Note: Provision of all food, water, bedding, cooking, and camping equipment; and payment of any applicable fees for the production crew is the responsibility of the producers and crew.

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Equipment:

Note: There is no electricity, potable or running water service available at TRC

Campground.

a) Due to the delicate nature of the environment at our campground and in consideration of our members, no large, self-sustained mobile production units are permitted

b) Only portable, power pack or battery run film, video, sound or other

recording devices are permitted.

c) No obstruction of roads, trails or pathways by cables or other production

equipment is permitted.

d) Parking is permitted only in the TRC parking lot

While filming or recording on TRC property:

a) Production crew members must be clearly identifiable by way of name

badges, T-shirts, caps or other such visible means of identification.

b) Production crew members must seek and obtain permission of any individual TRC member whose visual image, voice or name is to be used for broadcast or public release.

c) Prior to filming or recording on any individual campsite, production crew members must seek and obtain permission of the Site Coordinator or their designate.

d) Prior to filming or recording in TRC common areas (e.g. beach, commons,

trails, roads or parking lot areas) the production crew must:

1. Announce their presence and intentions to film or record.

2. Make provisions for TRC members who DO NOT wish to be filmed or recorded by selecting camera angles and limiting the field of view of their recording devices such that only those TRC members who DO wish to participate are included in the production.

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Policy on Gratuities

Gratuities may be accepted at activities on TRC property, but must not benefit or profit individual members of TRC.

1. Gratuities at official campground events may be collected when there is an

offering at individual campsites or campground-wide events.

2. The gratuity shall be considered a donation to help cover the cost of goods.

3. Gratuities collected in excess of costs may not go to any one person or

persons but rather must be donated to the campground.

4. Gratuities collected and donated to the campground shall be given to the

treasurer.

5. Gratuities collected at campground-wide events shall be supervised by the

VP overseeing the event or their designee.

6. Gratuities can be used to cover costs with receipts.

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Notes and Updates:

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TRC Campground Maintenance and Wildlife Habitat Enhancement Policy

Purpose

Adopt a policy of leaving some fallen, or damaged but standing tree snags to decay in order to provide habitat for insects, birds, small mammals, and amphibians. To do so, we will need to identify areas of the campground in which to leave damaged and fallen trees for this purpose.

Scope

This Policy Proposal is meant only to address issues surrounding the removal of fallen and damaged trees. Existing healthy trees anywhere on the campgrounds are to be left untouched in accordance with our Standing Rules.

Background

The Triangle Recreation Camp suffers yearly winter damage to trees (primarily older alders) requiring significant effort to clear. This policy would limit the work required to clean up weather-damaged trees and at the same time provide enhanced habitat to certain wildlife as required in our Conditional Use Permit.

Proposal

1. Given that the purpose of our organization is to provide a safe and enjoyable outdoor environment for our members and guests, ANY damaged trees that pose a threat to the safety of our members and guests should be removed or rendered harmless in a manner consistent with TRC guidelines.

2. Given that a significant portion of our property is already designated NGPA (Native Growth Protection Area) and therefore not available for normal camping activities, it is appropriate to limit damaged tree removal in those areas in order to provide enhanced habitat for small wildlife.

Guidelines for Non-NGPA Areas

Campground areas that are freely available for normal camping activity should be cleared of fallen and damaged trees in a manner suitable to our needs. This would include ensuring trails are kept clear, safe and passable, common areas clear and safe for use, and campsites safe and unhindered.

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The logs resulting from this maintenance will be disposed of or used for the benefit of our membership (e.g. firewood) as the Board of Directors sees fit by their own action or delegation to a Committee.

Guidelines for NGPA Areas

Fallen trees which lie entirely within an NGPA area should be left in place to provide habitat and help limit foot traffic within the restricted area except where the accumulation of those falls may pose a fire hazard.

Damaged trees (‘Leaners’) should be rendered harmless by cutting at a height that would leave a snag (stump) which, if it later fell over, would fall entirely within the NGPA area.

The logs resulting from this maintenance will be disposed of or used for the benefit of our membership (e.g. firewood) as the Board of Directors sees fit by their own action or delegation to a Committee.

Additional Habitat Enhancement

Members are encouraged to provide additional nesting boxes for birds, bats or small mammals in accordance with State and County standards.

Nuisance Animals

Members are encouraged to limit damage to their property caused by opportunistic wildlife by:

▪ Securely storing food in lockable containers.

▪ Cleaning dishes and cooking surfaces (BBQs) after meals.

▪ Not keeping garbage in their site over-night.

Campsites which follow these guidelines and continue to suffer damage due to persistent nuisance animals (e.g. raccoons) should approach a member of the Executive Committee to discuss arrangements for the humane capture and removal of said animals from the campgrounds.

---- Approved by the TRC Board of Directors, 2006.

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The TRC Camper’s Guide 2017

Triangle Recreation Camp PO Box 1226 Granite Falls, WA 98252

email: info@camptrc.org

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