Once parents/guardians or students have the required information in hand (ID Number, Telephone, and VPC), they can go to the Aeries Parent or Student Portal link provided by their school or district and click on the Create New Account link. This will take the parent or student through the Registration Process. Note: Multiple languages are supported within the portal. Parents can select their desired language as part of the account creation process and will be presented with translated text throughout the process.
During this process, the individual will be asked for their Account Type, Parent or Student. With this individual account creation process, there is no way to prevent students from being able to create accounts if parents can create accounts. Students may eventually end up acquiring the VPC, ID, and TL from their parents and try to sign up for an account of their own. Giving students the option to sign up as students will actually discourage them from signing up as parents. It will not prevent students from registering as parents but will help minimize the occurrences.
Next the parent or student will be prompted for an email address and a password to use for their new account.
After that step, an email will be sent to that email address and the registration process will be halted until they go to their email inbox and click on the Confirm This Email Address link in the email that was sent.
If the person is unable to click on the links in the e-mail, they can manually go to the URL specified and manually Accept or Reject the account. Note: The “Email code” should not be confused with the VPC code. The E-mail code is only used as part of the one-time activation process.
If they click on the Confirm link, the following webpage will be displayed and they can continue with the registration process.
The parent or student will now need to click Return to Login Page and Sign In with the email address and password specified previously. The registration process will continue with the parent entering in the ID, TL, and VPC for the student they wish to gain access to. If those 3 pieces of information are verified against a STU record in the database, this account will be associated with that student.
The parent is presented with a list of all contact records (CON) for that student. This only applies if the account was created as a Parent account, and there is at least one contact record for the student. If the account is a Student account, the student email address field (STU.SEM) will be updated.
When a name is selected and the parent clicks Next, the account email address will attempt to populate that contact record’s e-mail field (CON.EM). If the contact record has an existing email address populated that is different that the account email address, the parent must click OK to replace it. Once overwritten, an email will be sent to the old email address informing the owner that the email address stored in Aeries has changed and to contact the school if there is a concern. If the parent selects “None of the above” no contact records will be updated.
Now that the account is created and associated, the parent or student can use the login page to login to the portal and view the information about their associated student.