Board Meeting Minutes
April 16th 2020 via WebEx
The meeting was called to order at 8:02 PM by Greg.
Board Members in attendance; Greg Gardner, Tim Snyder, Cheryl Younts, Josh Bateson, Terry Webster, Ellen Tomasovich, Steve Parmeter
Greg reviewed the agenda.
The Nov. 21st meeting minutes were presented for approval. Josh motioned to accept the minutes without modification and Terry seconded. The minutes were approved.
The March 31st minutes were presented for discussion. Josh motioned and Terry seconded. The minutes were approved.
Ellen reported the past due amounts from 2019 have been reduced. Many members have yet to pay their 2020 dues. We have collected about two thirds of our 2020 Income. Ellen noted the lack of payments will have a negative impact on our current budget.
Lot 149; it appears we have several individuals interested in purchasing this lot. It was determined we would clear the lot prior to accepting bids. Josh will monitor the shut down with Hallack and update the board on any change in status.
Lot 72, across from the bath house. Trailer is in bad shape. Based on a member request for assistance, Ellen will follow up with Ken Crew and Don Shanty to investigate the possibility of salvaging the unit.
Steve reported the well company should call Monday April 20th to set the schedule for the repair and estimated the repair should happen the week of the 20th. The campground water can be turned on the weekend on the 25th, given that well repair is completed.
Membership meeting under COVID restrictions will be discussed at our next meeting in May to make a determination based on state guidelines at that time. The board determined to hold the election by mail since we cannot confirm if a Membership Meeting will be held on Memorial Weekend. It was determined we will mail ballots to those who have not submitted ballots by April 28. These ballots will be mailed on May 1. A Notice will be distributed by Tim regarding the change in procedure for election for this year. These ballots must be postmarked no later than May 15th. Ellen will handle the mailing the additional ballots and include the Notice.
The condo building and bath house opening will be revisited at the May board meeting.
Ellen reported the security cameras are all working but 2. The materials needed to finalize the installation are now on site and she will get with Dale to schedule the completion. Terry will monitor the security system with all board members having access. Steve will have a couple signs made notifying the grounds are under video surveillance. The Notice regarding the Surveillance System was reviewed and all agreed to send the Notice.
The condo well bladder tank was low on air causing surging. Greg drained and recharged the tank. Greg is “cautiously optimistic” the repair will hold up. We will continue to monitor the well.
“Rules & Reg’s” tab on the web site; the following items were identified to be added to the page; Ellen - condo use, Tim - late fees, Tim - trash rules (meeting minutes), Greg - esthetic rules, Steve/Cheryl - ponds rules & acreage rules.
Key box; Terry will shop for a lock box with a code that we can mount inside the building that will hold 15 or so keys.
Tim questioned some brush clearing and “brush fence” being created along the trail to the brush pile along the campground side. Josh informed Curt Beenen has been working with Chad to develop this fence. It was noted that WC Campground considered putting up a fence but then moved to a brush pile fence. Josh also noted Curt has been working on our roads also, donating time and resources. The board directed Tim to send out a “thank you” notice to Curt for his efforts on the roads and clean up on the acreage.
Next meeting; May 14th 8:00 PM
The Meeting adjourned at 9:31
Respectfully submitted to you by,
Tim Snyder
Recording secretary
Whiskey Creek Condominium Association