Joslin Elementary PTA Board Meeting Minutes

May 9, 2018

Board Members present: Michelle Degon, Natasha Chapman, Amber Caskey, Catherine Bacon, Deb Ambrose, Jen Brewerton, Jenn Hodges, Jennifer McGaffney, Julie Barschow, Patrick Aziz, Summer McKinnon, and Julia de Moraes. PTA Members present: Charlotte Blanch and Navvab Taylor.

  1. Julie Barschow called the meeting to order at 5:11 p.m. A quorum was established.

  1. Presentation of April meeting minutes. Amber Caskey motioned to approve. Jen Brewerton seconded. Motion passed.

  1. Treasurer’s Report - (3 mins) Summer McKinnon reviewed the financials and the financial reconciliation report, pasted below.

  1. Principal’s Report - Patrick Azoz reviewed staffing changes for the 18-19 school year. He also discussed the community meeting on 5/23 to drum up recognition/awareness of Joslin and asked that board members reach out to local businesses and/or community leaders to invite.  

  1. President’s Report (5 mins)
  1. Hooray for the raffle! - Julie recognized the board for a very successful raffle. Julie and Catherine suggested doing a 100% online raffle next year.
  2. Teacher Appreciation - Julie brought the board up to speed on the teacher appreciation for the week.
  3. Meeting time for 2018-2019 school year - Julie asked the board for suggestions for the meeting time next year. The board voted for meetings on the 2nd Wednesday of the month at 5:30.
  4. Julie thanked Summer for her service to the Joslin PTA and Joslin community. Summer will be leaving Joslin next school year. Julie noted she will take over responsibilities of maintaining the Texas PTA “PT Avenue” duties.

  1. Parliamentarian’s Report (3 mins)
  1. Election process for 5:30 p.m. Catherine discussed the parliamentary procedures for the vote.

  1. Request for Funding for Assistant Principal (Action Required) (15 mins) - Mr. Aziz discussed the desire to fund the assistant principal position full-time. He has almost the entire amount, but he is requesting $4500 from PTA. Catherine motioned for a vote. It passed unanimously.

  1. 2018-2019 Board Elections
  1. President - uncontested race - Julie Barschow wins unanimous vote
  2. Treasurer - uncontested race - Julia de Moraes wins unanimous vote
  3. Secretary - uncontested race - Jennifer McGaffney wins unanimous vote
  4. Vice President of Fundraising - uncontested race - Jen Brewerton wins by unanimous vote
  5. Amber Caskey is appointed as the co-VP of Fundraising by Julie and Jen B.
  6. Julie appointed Jenn Hodges as the Volunteer Coordinator
  7. Julie appointed Navvab Taylor as the Programs Chair
  8. Julie appointed Catherine Bacon Membership Chair
  9. Julie appointed Charlotte Blanch Communications Chair
  10. Natasha Chapman and Stephanie Turner were appointed as Teacher Representatives

Julie proposed meeting in early June informally to plan for the 18-19 school year, including planning for the first day of school teacher appreciation event.

Summer motioned to adjourn the meeting. Deb seconded. The meeting was adjourned at 5:59.

Treasurer’s Report:  Credits Since Last Meeting:

Debits Since Last Meeting:

INCOME

EXPENSES

PTA Income

PTA Expenses

1

Membership dues collected

$1,537.41

22

Local & National PTA Dues

$441.50

2

Fall Fundraiser

$3,851.58

23

$0.00

3

Spring Fundraiser

$3,526.59

24

Insurance

$285.00

4

T-shirts

$1,273.59

25

Teacher Appreciation

$447.83

5

Company Sponsorships

$0.00

26

Mini-grants

$700.00

6

Donations & Automatic Deposits

$380.38

27

T-shirts

$1,530.36

7

Miscellaneous

$1,344.63

28

Fall Fundraiser

$774.40

9

Dividends

$1.16

30

Spring Fundraiser

$356.28

10

$0.00

31

Incentives

$0.00

11

$0.00

32

Miscellaneous

$687.64

12

$0.00

33

Donations

$206.00

13

$0.00

34

Educational Support

$781.99

14

$0.00

35

Parent Involvement

$260.79

15

$0.00

36

Operating Supplies

$45.69

16

$0.00

37

$0.00

17

$0.00

38

$0.00

18

Other Deposits (explain)

$0.00

39

Other Expenses (explain)

$0.00

21

TOTAL Income

$11,915.34

42

TOTAL Expenses

$6,517.48

CHECKING TOTALS

SAVINGS TOTALS

COMBINED CHECKING & SAVINGS

43

Previous Year's Balance

$7,918.03

48

Previous Year's Balance

53

Previous Year's Balance

$7,918.03

44

This Year's Income

$11,915.34

49

This Year's Income

$0.00

54

This Year's Income

$11,915.34

45

SUBTOTAL

$19,833.37

50

SUBTOTAL

$0.00

55

SUBTOTAL

$19,833.37

46

This Year's Expenses

$6,517.48

51

This Year's Expenses

$0.00

56

This Year's Expenses

$6,517.48

47

TOTAL BALANCE

$13,315.89

52

TOTAL BALANCE

$0.00

57

TOTAL BALANCE

$13,315.89