Macedon Public Library Board of Trustees
Minutes of the July 23, 2018 Meeting
Community Room of the Macedon Public Library
Macedon New York
Present: Stacey Wicksall (Director), Helen Darrow (President), Steve Hanrahan (Vice President), Gary Crane (Finance Officer), Halin Perera (Secretary), Debbi Napolitano, Chris Harris (Treasurer) and Kathy Koehler (Scribe).
Absent: Tara Longyear, Denise Munson, Jim Hoteling, Bruce Babcock (Liaison)
Visitors: April Love, Bruce Chapman of Chapman Insurance
H. Darrow, President, called the regular meeting of the Board of Trustees of the Macedon Public Library to order at 6:36 p.m.
RESOLVED: on motion by H. Perera and seconded by S. Hanrahan, that the Director’s Report (pre-read), Friends’ Report (pre-read), June’s Minutes and any additions or changes to the agenda, be approved by the Board of Trustees. Motion carried.
CHAPMAN INSURANCE REVIEW:
Bruce Chapman, President of J.D. Chapman, Insurance, met with the Board of Trustees to review all of the insurance coverage the Library currently has through the Town of Macedon’s insurance policy. He discussed property insurance, general liability, public officials liability (confirmed the Library Board is covered), crime including cyber (which needs to be updated to include the Library), umbrella excess, NYS Disability and Family Leave (which is only for the Library). His review answered many questions that the Board had, and B. Chapman will get back to S. Wicksall with answers to questions raised at the meeting.
C. Harris stated that the budget is in good shape. G. Crane has requested that a line item be added for the health insurance stipend for retirees.
G. Crane discussed the 2019 proposed budget with the Board.
It was agreed that G. Crane will share this proposed budget, line by line, with B. Babcock so the Town has an understanding of the Library’s expenses.
Action Item: G. Crane to set up meeting with B. Babcock.
Action Item: S. Wicksall to plan a Budget Information Night for the residents of Macedon to attend.