Atwood Innovation Plaza MAKERSPACE Policies

(Updated 1/7/2022)

Scope of Services

The Makerspace provides access to equipment, tools, and resources for individuals to engage in projects. We do not offer project creation or file preparation services. The Makerspace is intended solely as a resource for customers to utilize after completing our free training courses.

Training Requirement

All users must complete our free training courses before using the Makerspace facilities and equipment. These trainings are designed to ensure safe and proper use of the machinery and tools available.

Training courses must be completed prior to scheduling machinery or space. You can sign up for training courses at https://innovation.utahtech.edu/makerspace// 

User Responsibility

Users are responsible for designing, planning, and executing their own projects using the resources available in the Makerspace. Staff members are available for assistance and guidance, but they will not undertake project creation on behalf of the user.

In the case that you do not have the time, desire, or skill to design, plan, and execute your own project you may ask to be connected with a  freelance engineer, designer, or student to complete the project.

Liability waiver 

required, and should be filled out prior to attending any training. You can fill it out at https://innovation.utahtech.edu/makerspace// or on the front desk i-pad.

Scheduling:

Preview available times for machinery, and schedule your appointments online at https://innovation.utahtech.edu/makerspace// 

• You can also request time in-person at the MAKERSPACE front desk, by email, or phone

• email: makerspace@utahtech.edu
• call: 435-879-4551

• NOTE: No new reservations or projects may begin within 30 minutes of closing time to allow staff to clean and lock up the space on time.

Staff Discretion:

Policies are applied to all MAKERSPACE users. Staff have authority to end a user's access or limit usage of the MAKERSPACE. Repeated incompetence on machinery may result in users being asked to repeat training.

Equipment Trainings:

• Attending the entire training is MANDATORY to be able to reserve the machine on your own.

• If you are more than 5 minutes late, you will need to reschedule for another time so that you can receive all of the information

• If a training session is scheduled, the MAKERSPACE instructors and students have priority access to the MAKERSPACE and its facilities. All workshops are announced ahead of time and are on the calendar. If your project time will run over the training time, you will be asked to stop the project. Please plan your reservation time accordingly.
• If you have not used a machine within one month of attending the training, you will be required to take the training again to refresh your knowledge prior to reserving it for personal use.

Equipment Reservations:

• You may only reserve a machine if you have attended the FULL training for that machine.
• We will no longer allow users to use a machine unless they have a scheduled appointment online, over the phone, or in-person.
• Daily incremental reservation max is 4 hours per machine/shop (excluding use on 3D printers).
• Machine reservations will not be allowed 30 minutes prior to any existing machine reservations or 30 minutes prior to close.
• 30 minute notice is required if you will be late; without prior notice, your reservation time will be forfeited 5 minutes after the reservation begins.
• Only one machine may be reserved at a time.
• Reservations may be made two weeks out.
• 15 minutes will be given between reservations for you to tidy the space and checkout with the MAKERSPACE staff.
• If machinery is out of service, you will be promptly notified. Your reservation will be transferred to the next available time.
• If your project is going to extend beyond your reservation time, you may extend your reservation time with the MAKERSPACE Staff (so long as there is no one else scheduled after you). If there is someone else coming in after you, you will be required to stop your project in time to clean up before their reservation.
• No new reservations or projects may begin within 30 minutes of closing time to allow staff to clean and lock up the space on time.
• If you have a reservation or plan to attend a training, but you are unable to attend, you will need to call us (435-879-4532) to cancel. Our scheduling software won’t allow you to do it on the customer end.

File Preparation:

• ALL files need to be prepared ahead of time. If you are not sure about your file preparation, please do not make a reservation on a machine. You can come into the MAKERSPACE and use our computer station to prep files prior to making a reservation.
• Due to limited staffing, we can help each individual person for a maximum of 25 minutes per day with file preparation. If you need more extensive help, you will need to talk with that staff member and find out their availability to help you. You may also consider attending the Adobe Software training to help you with your file preparation.
• We are going to begin hosting an Adobe Software Basics Training along with our machine trainings. If you are unfamiliar with Adobe Software (specifically Adobe Illustrator) or have trouble preparing files on your own, please attend this class prior to attending any machine trainings.

University Students and Faculty:

• Equipment trainings and reservations are required for students and faculty
• Students and Faculty may assign charges for their reservation and materials to their departments if they have set up a MAKERSPACE Billing Account.

• To set up a MAKERSPACE Billing Account please email us at makerspace@utahtech.edu 

• Any projects done by students or faculty not associated with a MAKERSPACE Billing Account will need to be paid for by the individual.

Check-In:

• All MAKERSPACE users are required to check in at the front desk ipad before using the space.
• If you do not have a waiver, you will also be required to fill out the waiver form before attending any training or using any equipment. This can also be done on the I-pad at check-in.

• To access the digital waiver visit: https://innovation.utahtech.edu/makerspace// 

Payment:

• Payment for your reservation and materials used will be taken upon completion of reservation time.
• You will be responsible to pay for your reservation from the time it starts on the schedule, not when you actually begin using the machine. If you finish using the machine before the end of your reservation, you will not be charged for the remaining reservation time.
• You can find a full list of pricing (reservation costs and material costs) on our website under the pricing tab.

Materials:

• We offer some limited materials in the space for projects. You can find a list of available materials and prices on our website under the pricing tab.
• You are free to bring in materials for projects, as long as they are compatible with the machines you plan to use. The MAKERSPACE is not responsible for damage or loss of personal material. Please do appropriate research on material viability for projects.
• Prototyping material (cardboard) is free and available upon request.
• Price of material will not be charged if machinery fails or misfires.
• When you use any material in the space, you are responsible for making sure that the material (paper/vinyl rolls, excess wood/acrylic, etc.) gets put away in the proper cabinet. If you do not know where materials go, please ask a member of the MAKERSPACE Staff.

MAKERSPACE Account Use Policy

Waiver of Liability:

• All MAKERSPACE users are required to fill out and submit our waiver of liability form.

• If you intend to use the MAKERSPACE for Utah Tech classes it is recommended that you add a link to the waiver in your syllabus or create an assignment to ensure students fill out the form
• Parents of minors using the space are required to submit the waiver of liability prior to attending classes or workshops for each minor.

• If you coordinate programs that include minors (e.g. STEM programs, 4-H, Boy Scouts, Girl Scouts, Church Groups) it is your responsibility to inform and direct parents to the waiver.

• Waivers must be completed 24hrs prior to the arrival of your program participants; to allow time for verification.
• The waiver is available online at https://innovation.utahtech.edu/makerspace// 

Reservation Scheduling:

• It is the responsibility of the MAKERSPACE account manager to reserve machines required for their classes or workshops.

• If you would like to schedule for events more than two weeks out, you will need to contact MAKERSPACE management and arrangements will be made.
• After hours and weekend use is only allowed if you have requested time with MAKERSPACE management at least 3 days in advance, and all safety and security protocols are strictly followed.
• To avoid scheduling conflicts and liability issues please make an after hours request via email to the makerspace@utahtech.edu with the following information;

• Date and time
• Equipment you intend to use
• Amount of time you will be in the space
• Number of students

• Daily incremental reservation max is 4 hours, per machine/shop(excluding 3D printers).
• One-hour notice (minimum) is required if you will be late; without notice your reservation will be forfeited after 15 minutes.
• Only one machine may be reserved at a time.
• If machinery is out of service, you will be promptly notified. Your reservation will be transferred to the next available time.

MAKERSPACE Accounts:

To set up a MAKERSPACE Account please complete the form online. You can access the form here.

• The MAKERSPACE Account manager is required to complete the aforementioned form with the following information:

• The account Manager will provide the MAKERSPACE with their own name as the account manager, email address, phone number and position title.
• At the start of every semester, the account manager is required to schedule a MAKERSPACE tour with each class or group intended to use the space.
• The account manager will submit a copy of the class/account roster at the beginning of each semester with the users’ names and emails (dmail for class accounts).
• The account manager will deliver descriptions of the projects their users will be making while using the MAKERSPACE area, materials, and space.
• The account manager will describe the required equipment for each project and the estimated use of time for each project.
• If a Utah Tech class or department, the account manager will supply the names of department chair and dean.
• If a Utah Tech class or department, the account manager will supply the internal billing information, index code, account code, and budget administrator name.
• If not, the account manager will supply the payment method (credit card)

MAKERSPACE Account Billing:

• All reservation fees and materials costs will be added to your MAKERSPACE account.
• You will be updated with your account total via email at midterm, to help you monitor your spending.
• A billing form will be submitted monthly; all charges will need to be paid by the corresponding department or organization.

Materials:

• The MAKERSPACE is not responsible for damage or loss of personal material.
• Prototyping material like cardboard is free and available upon request.
• Price of material will not be charged if machinery fails or misfires

General Information:

• All users of the MAKERSPACE are responsible for their own safety. Atwood Innovation Plaza MAKERSPACE will not be held liable or responsible for any injury sustained by using the MAKERSPACE.
• If at any time the machinery, equipment, and/or tools are not functioning properly, stop using the malfunctioning equipment, and contact MAKERSPACE Staff immediately.
• When using any of the Atwood Innovation Plaza MAKERSPACE machines or facilities, users must return machines and facilities to the state they were found in (clean, fully assembled, in good working order.)
• All materials and projects in the shop must be taken with the member when they leave the premises. The only exceptions are rented storage or office areas. All abandoned projects/materials may be removed from the premises by Atwood Innovation Plaza MAKERSPACE staff.
• The Atwood Innovation Plaza MAKERSPACE is not responsible for any damage to projects or material stored in the shop.
• All members, users of the shop, and training attendees are required to sign a Waiver of Liability before using any equipment, tools, or services in our facility.

Expectations:

• Pay after each use or report amounts to staff for MAKERSPACE Billing Accounts.

• Payment can be completed at the front desk (only card or Apple Pay are accepted, NO CASH)

• Help maintain the space. Clean up after yourself on any given machine.
• Atwood Innovation Plaza MAKERSPACE expects that every guest, user of the shop, and training attendee will show one another goodwill and respect. Engaging in rude, embarrassing, obnoxious, or generally nasty behavior can result in restriction from the MAKERSPACE.
• Operation of equipment is not permitted while under the influence of medications, drugs or alcohol.

Code of Conduct:

• Long pants are required in the shop areas.
• Open-toed shoes (sandals, etc.) are not allowed in wood and metal shops.
• Do not wear loose or torn clothing, neckties, or necklaces.
• Long hair can easily be caught in drill presses, lathes, milling machines or other machines. Tie back hair or wear a cap when using wood or metal shops.
• Rings, watches, bracelets, and necklaces should be removed before working in the shop areas.
• Do not wear gloves when working in the metal shop.
• Do not bring food or drinks into any laboratory or shop spaces. Food and drinks are permitted in the Cleantech area but should remain at the tables and away from computers and machinery.
• Always wear proper eye and ear protection while using machinery in the MAKERSPACE, particularly in the wood and metal shop. Ear and eye protection are provided in the shops.
• No guest, user of the workshop, or training attendee may use any MAKERSPACE equipment unless authorized to do so by successfully completing Atwood Innovation Plaza MAKERSPACE Training and any additional specific safety orientation course for the tool you wish to use. If you violate the training or safety protocols for any and all tools in the space, Atwood Innovation Plaza MAKERSPACE reserves the right to cancel your reservations.
• Machine Replacement and Repair cost due to neglect by breaking Shop Rules will be the responsibility of the individual who caused the damage.
• No pets allowed in any of the workshop areas.
• No children under the age of 8 will be permitted to be in the MAKERSPACE.

• Children (ages 8 - 18) must be accompanied by an adult at ALL TIMES and both the child, and their accompanying adult need to complete the Waiver of Liability.

• Do not attempt to oil, clean, adjust or repair any machine..
• Ensure that all machine guarding is in place and functioning properly. It is your duty to inform the MAKERSPACE staff if the guarding is damaged or malfunctioning. Malfunctioning guarding will not properly protect you and becomes a hazard itself.
• Do not try to stop any machine with your hands or body. Stopping any machine with your body can result in entanglement, dismemberment or death. Always keep hands, hair feet etc. clear of all moving machinery at all times. All long hair must be tied back above shoulder height. Loose clothing is not permitted. No necklaces longer than 18 inches should be worn in the shop, and no rings should be worn in the industrial area.
• Double-check that all tooling and work pieces are properly supported and clamped and then visualize what might happen if the materials breaks, or malfunctions occur while the machine is running prior to starting the machine.
• Don’t be afraid to ask for help!

Personal Tools:

• Personal use tools, equipment, and materials are allowed in the Atwood Innovation Plaza MAKERSPACE facility for your personal use.
• All personal use equipment, tools, and materials must be CLEARLY labeled with your name, phone and email address.
• Personal use tools, equipment, and/or materials may not be used without the expressed permission of the owner.
• Any and all personal use tools, equipment, and materials must leave with the owner, unless otherwise permitted, or be secured in a private storage location (discussed with MAKERSPACE staff).
• The Atwood Innovation Plaza MAKERSPACE is not responsible for lost or stolen tools, equipment, or materials.

Electronics, Computing, + Networking Policy:

You will not:

• Use the Services in connection with contests, pyramid schemes, chain letters, junk email, spamming or any duplicative or unsolicited messages (commercial or otherwise).
• Defame, abuse, harass, stalk, threaten or otherwise violate the legal rights (such as rights of privacy and publicity) of others.
• Publish, post, upload, distribute or disseminate any inappropriate, profane, defamatory, obscene, indecent or unlawful topic, name, material or information on or through Atwood Innovation Plaza MAKERSPACE Services.
• Upload, or otherwise make available, files that contain images, photographs, software or other material protected by intellectual property laws, including, by way of example, and not as limitation, copyright or trademark laws (or by rights of privacy or publicity) unless you own or control the rights thereto or have received all necessary consent to do the same.
• Use any material or information, including images or photographs, which are made available through the Services in any manner that infringes any copyright, trademark, patent, trade secret, or their proprietary right of any party.
• Upload files that contain viruses, Trojan Horses, worms, time bombs, cancelbots, corrupted files, or any other similar software or programs that may damage the operation of another’s computer or property of another.
• Download any file(s) that you know, or reasonably should know, cannot be legally reproduced, displayed, performed, and/or distributed in such manner.
• Restrict or inhibit any other user from using and enjoying the Services.
• Violate any code of conduct of other guidelines, which may be applicable for any particular service.
• Harvest or otherwise collect information about others, including email addresses, without the authorization or consent of the disclosing party.
• Violate any applicable laws or regulations; and create a false identity for misleading others.

Policy Review

These policies are subject to periodic review and may be updated as necessary to ensure the smooth operation of the Makerspace and the satisfaction of its users.