Club Bylaw Agreements

Bylaws of Frederick’s Original Ale Makers

Adopted December 4, 2017 

ARTICLE I -- Name 

The name of this corporation is Frederick’s Original Ale Makers, also called F.O.A.M.

ARTICLE II -- Purpose 

  1. Educate people about beer - including tasting, judging, and brewing techniques - based upon shared knowledge and experience;
  2. Engage in enjoyable social activities focused on homebrewing as a common foundation;
  3. Promote the hobby of homebrewing;
  4. Promote the responsible production and consumption of alcoholic beverages. 

ARTICLE III -- Membership 

Section 1 -- Eligibility 

All persons of legal age to consume alcoholic beverages in the state of Maryland are eligible for membership. 

Section 2 -- Acceptance 

The criteria for membership acceptance are to make application to the club, agree to abide by and accept the club's articles and bylaws, and pay dues as specified in these bylaws. Members agree to behave in a responsible manner with the understanding that poor behavior may result in termination of membership.

Section 3 -- Rights and Liability of Members 

Each member of the club has the right to vote on club matters as set forth in these bylaws, hold office in the club, attend club meetings and social events, and participate in club competitions. The individual members of the club shall not be liable for the debts or obligations of the club. A club member may only be reimbursed for expenses incurred on behalf of or services rendered to the club if approved by the Board of Directors. 

Section 4 -- Non-Discrimination 

Club membership may not be denied to any individual on the basis of race, color, religion, national origin, gender, or sexual orientation. 

Section 5 -- Revocation of Membership 

Membership is subject to revocation for any cause or reason as determined by the Board of Directors. Revocation of a membership requires a majority vote (> 50%) of all members of the Board of Directors.  Dues shall not be reimbursed upon revocation of membership.

Section 6 -- Membership Term and Dues

Membership term is based on the calendar year and expires at the end of the calendar year (December 31st).  Dues are to be paid annually starting January first.  If a member joins or renews their membership on or after September first, the dues owed shall be reduced to 50% of the regular dues.  The cost of Membership Dues shall be set by the Board of Directors. 

Section 7 -- Honorary Membership 

Honorary membership may be provided to selected individuals in the homebrewing community pending Board of Directors’ approval.  Honorary members have all of the rights of club members as described in Section 3, but may not hold office or vote on club matters.  There are no annual dues for honorary members.

ARTICLE IV -- Elections

Section 1 -- Eligibility 

All registered dues paying F.O.A.M. members in good standing are eligible to vote on club business.

Section 2 -- Nomination 

Any dues paying member in good standing may nominate a candidate for office; self-nominations are also allowed. Members may decline a nomination. Nominations shall open annually at the October club meeting and close one week before the November club meeting during which voting occurs. Notice of elections and the slate of candidates shall be provided to the entire membership at least one week prior to voting.

Section 3 -- Voting

All dues paying members in good standing are eligible to vote. Voting for Board of Director positions shall occur annually at the November club meeting.  Half of the Board positions shall be up for election in odd years and half in even years, per the following schedule:

Odd Years

Even Years

The Board of Directors shall decide what other club business requires voting upon by the membership and when. Any member may petition any Board member for a particular issue to be brought to a vote.  The Board of Directors shall determine the method of balloting.

ARTICLE V -- OFFICERS 

Section 1 -- Officers 

The following positions make up the entirety of the club's Officers: President, Vice-President, Secretary, and  Treasurer.  Each officer shall serve for a two (2) year term. Both the President and the Vice President are limited to two (2) consecutive terms for a total of four (4) years in office.

Section 2 -- Officer Responsibilities 

President -- The duties of the President shall include the following: 

  1. Conducting Board of Directors and membership meetings,
  2. Coordinating the agenda for the Board and membership meetings in consultation with the other officers,
  3. Calling special meetings and appointing committees and their chairs as needed. 
  4. The President has the ability to veto any Board of Directors vote. Any vetoed vote can be voted on again one month after the veto takes place. A veto can be overturned immediately if all other officers agree to overturn the veto.  
  5. Maintaining inventory of club gear/paraphernalia.

Vice President -- The duties of the Vice President shall include the following:

  1. Assisting the President as required and conducting meetings in the President's absence, 
  2. Representing the club at the Free State Homebrew Club Guild meetings or appointing a proxy to fill in as needed.

Secretary -- The duties of the Secretary shall include the following:

  1. Maintaining needed records of the corporation,
  2. Taking responsibility for all matters related to the club's public relations, including social media, and setting up and/or enrolling the club in events, 
  3. Renewing and maintaining the club’s AHA registration, insurance policy, and incorporation status,
  4. Administering elections and coordinating voting.

Treasurer -- The duties of the Treasurer shall include the following:

  1. Maintaining the club's finances and records thereof, and providing the club's financial records for review by any member upon reasonable notice,  
  2. Ensuring membership dues and other sources of income are are deposited into the club's account(s),
  3. Submitting the club’s annual tax forms.

Section 3 -- Officer Vacancy 

On the resignation or removal of an officer, the remaining Board of Directors shall select a member (dues paying member or director) to take the responsibility of the officer that resigned.  The member selected to fill the vacancy will hold the position for the remainder of the term.  

ARTICLE VI -- Board of Directors 

Section 1 -- Membership 

The Board of Directors shall consist of the current President, Vice-President, Secretary, Treasurer, four (4) Coordinators, and three (3) Board Members at Large elected by the membership. The Coordinators and Board Members at Large shall serve for a term of two (2) years

Section 2 -- Coordinators 

The following positions make up the entirety of the club’s coordinators: Membership Coordinator, Competition Coordinator, Programming and Education Coordinator, and Social Media Coordinator.  

Section 3 -- Coordinator Responsibilities 

Membership Coordinator -- The duties of the Membership Coordinator shall include the following:

  1. Maintaining a complete and up-to-date roster of all club members and their contact information,
  2. Collecting dues and transferring them to the Treasurer,
  3. Distributing member badges and gifts to dues paying members.

Competition Coordinator -- The duties of the Competition Coordinator shall include the following:

  1. Organizing and conducting brewing competitions sponsored by the club,
  2. Soliciting entries and judges for club sponsored competitions,
  3. Providing prizes and judge compensation for club sponsored competitions,
  4. Maintaining records of participants, judges, and winners in club competitions,
  5. Submitting competition judge information to the BJCP for sanctioned competitions.

Programming and Education Coordinator -- The duties of the Programming and Education Coordinator shall include the following:

  1. Soliciting and organizing educational programming for general meetings and other club events,
  2. Informing the membership of relevant educational opportunities.

Social Media Coordinator -- The duties of the Social Media Coordinator shall include the following:

  1. Maintaining the club website, Facebook page, and other social media with up-to-date information,
  2. Publishing minutes and other club business as directed,
  3. E-mailing the club in regards to club business,
  4. Publishing the club’s Bylaws and any changes thereto on the club website.

Section 4 -- Board Members at Large

The duties of the Board Members at Large shall include the following:

  1. Attending Board of Directors meeting
  2. Administer other duties as required by the Board of Directors

Section 5 -- Powers 

The Board of Directors shall have general control of the affairs of the corporation. The Board shall have full charge of all funds and financial matters of the corporation. No corporation functions will be held nor any corporation money spent except with the approval of the Board. 

Section 6 -- Board of Director Meetings & Quorum 

Regular meetings of the Board shall be scheduled by the President. Special meetings may be called by any elected officer. Meetings shall be announced in advance and any member in good standing may attend. A quorum is a majority (> 50%) of the Board of Directors. 

Section 7 -- Vacancies 

A vacant Coordinator or Board Member position shall be filled via Presidential appointment with ratification by the remaining Board.  The member selected to fill the vacancy will hold the position for the remainder of the position’s term.  

Section 8 -- Removal 

Any Officer, Coordinator, or Board Member may be removed by a super majority ( 75%) vote from the Board of Directors (with the person in question excluded from the vote). Notification to the membership that a vote will be conducted on the removal of an officer or director must be included in the regular notice of the monthly Board meeting. 

ARTICLE VII-- Membership Meetings 

Members shall meet monthly unless otherwise instructed by the club President. A quorum (ten [10] percent of the membership) must be present before any official club business may be conducted. 

ARTICLE VIII -- Bylaws Acceptance and Amendment 

Section 1 -- Acceptance 

These bylaws are accepted at the time of adoption by a majority vote (> 50%) of dues paying members. 

Section 2 -- Amendment 

Any member may petition to change the bylaws. When a change is suggested, the petition must be presented in writing and introduced at a regular meeting of the club. A vote may not be held until the next regular meeting of the membership. There must be a quorum of members before the vote can take place.  A majority (> 50%) of the members attending the meeting must vote for the bylaws to change. If a member wishes to vote, but cannot attend the meeting, the member must email the Secretary their vote no more than 24 hours after the official vote takes place.

        Section 3 -- Enactment

Any changes to the ratified bylaws must be made by striking through the original wording (like this) and inserting the new language before it. Simple additions may be inserted at the appropriate location in italics. Both types of amendments must be followed with the date of their adoption in parentheses.