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Data Sharing Checklist

Data sharing checklist – systematic data sharing

Scenario: You want to enter into an agreement to share personal data on an ongoing basis.

Is the sharing justified?

Key points to consider:

Do you have the power to share?

Key points to consider:

If you decide to share

It is good practice to have a data sharing agreement in place. As well as considering the key points above, your data sharing agreement should cover the following issues:  

Data sharing checklist – one off requests

Scenario: You are asked to share personal data relating to an individual in ‘one off’ circumstances Is the sharing justified?

Key points to consider:

Do you have the power to share?

Key points to consider:

If you decide to share

Key points to consider:  

What information do you need to share? – Only share what is necessary. – Distinguish fact from opinion.  

How should the information be shared? – Information must be shared securely. – Ensure you are giving information to the right person.

Consider whether it is appropriate/safe to inform the individual that you have shared their information.

Record your decision

Record your data sharing decision and your reasoning – whether or not you shared the information.

If you share information you should record:  

MSKnote Data Sharing Checklist 2018