QMS-FM-03,Ver0,2021.10.01
City Government of General Santos | |||||||||
MASTERLIST OF RECORDS | |||||||||
OFFICE | Human Resource Management and Development Office | ||||||||
DIVISION/SECTION/UNIT | Welfare, Compensation and Discipline Division | Last Updated | |||||||
Code | Title of Records | Period Covered | Location | Access Control | Filing Method | Retention Period | |||
Counseling Services Logbook | Cabinets with Lock | EXL | Per Transaction | T-1Year | |||||
GSIS Documents | 2020-2021 | Cabinets | CNF | Per Transaction | T-2Years | ||||
DTR Documents | 2005 | Server & Cabinets | EXL | Per Transaction | P | ||||
Loan Documents | 2020-2021 | Cabinets | CNF | Per Transaction | T | ||||
Bad Codes | 2020-2021 | Server & Cabinets | EXL | Per Transaction | T | ||||
Final Payroll | 2017-2021 | Server | EXL | Per Transaction | P | ||||
Bank Transmittal | 2020-2021 | Server | EXL | Per Transaction | T | ||||
Client Documents | Cabinets with Lock | CNF | Alphabetical | T-1 year | |||||
Leave Application Logbook | Cabinets | EXL | Per Transaction | T-1 year | |||||
Clearances Logbook | Cabinets | EXL | Per Transaction | T-1 year | |||||
Good Moral Character Logbook | Cabinets with Lock | EXL | Per Transaction | T-1 year | |||||
Online Leave Application Form | 2019-2021 | Server | EXL | Per Transaction | P | ||||
Leave Application Form | Cabinets with Lock | EXL | Per Transaction | T-1 year | |||||
Mediation Logbook | Cabinets with Loc | EXL | Per Transaction | T-1 year | |||||
HR Customer Satisfaction Survey Form - Kiosk | 2022 | Server | PUB | Per Transaction | P | ||||