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QMS-FM-03,Ver0,2021.10.01

City Government of General Santos

MASTERLIST OF RECORDS

OFFICE

Human Resource Management and Development Office

DIVISION/SECTION/UNIT

Welfare, Compensation and Discipline Division

Last Updated

Code

Title of Records

Period Covered

Location

Access Control

Filing Method

Retention Period

Counseling Services Logbook

Cabinets with Lock

EXL

Per Transaction

T-1Year

GSIS Documents

2020-2021

Cabinets

CNF

Per Transaction

T-2Years

DTR Documents

2005

Server & Cabinets

EXL

Per Transaction

P

Loan Documents

2020-2021

Cabinets

CNF

Per Transaction

T

Bad Codes

2020-2021

Server & Cabinets

EXL

Per Transaction

T

Final Payroll

2017-2021

Server

EXL

Per Transaction

P

Bank Transmittal

2020-2021

Server

EXL

Per Transaction

T

Client Documents

Cabinets with Lock

CNF

Alphabetical

T-1 year

Leave Application Logbook

Cabinets

EXL

Per Transaction

T-1 year

Clearances Logbook

Cabinets

EXL

Per Transaction

T-1 year

Good Moral Character Logbook

Cabinets with Lock

EXL

Per Transaction

T-1 year

Online Leave Application Form

2019-2021

Server

EXL

Per Transaction

P

Leave Application Form

Cabinets with Lock

EXL

Per Transaction

T-1 year

Mediation Logbook

Cabinets with Loc

EXL

Per Transaction

T-1 year

HR Customer Satisfaction Survey Form - Kiosk

2022

Server

PUB

Per Transaction

P