Table of Contents

  1. Role of the School Counselor

1. Individual and Small Groups

                2. Orientation

3. Academic Advisement for Class Selection

4. Consultation Services and Appropriate Referrals

5. Utilization of Student Records

6. Interpretation of Standardized Testing and Dissemination

7. Follow up of Early School Drop-outs and Graduates

                8. Working with Parents and Parent Involvement

                9. Resources for Educational and Vocational Decisions

             10. Educational, Academic Assessment, and Career Counseling

             11. Information for Alternative Educational Opportunities

             12. Classroom Guidance

             13. Classroom Performance and School Success

B.  Recommended Facilities for the Counseling Program

                1. Counselor's Office

                2. Reception/Clerical/Display Room

                3. Group Procedures Room

                4. Location

  1. Evaluations
  2. Consultation
  3. Referral System, Resources, and Ethical Procedures


 A.          Casework

 B.        Liaison Between the Home & School/Home Visits


A.        Dissemination of Career Education Information

B.         Occupational and Placement Specialist

C.         Career Development


A.         Definition

B.         Programs

C.         Anti-Bullying Description & Policy for the School


A.         Students with Special Health Care Needs

B.         Invasive Medical Procedures

C.         Custodial Health Care Services

Other States & Statements of Immunization

D.         Immunization

E.         Responsibilities of the School Nurse

F.         School Health Service Unit


A.         Suicide Prevention

B.         Inclusive School Crisis Plan

C.         School Crisis Team

D.         Professional Development Requirements



A.         Definition

B.         Type of Personnel

C.         Training


Counseling Services

Medical Services

Help Lines



Area Schools


        A.  Role of the School Counselor:

The Counselor works under the direction of the Principal to provide students with educational, personal and vocational counseling and to identify and coordinate all available resources to empower students to reach full potential.

School counselors shall spend at least seventy-five percent (75%) of work time

each month during the school year providing direct counseling related to students

and shall devote no more than twenty-five percent (25%) of work time each month

during the school year to administrative activities provided that the activities relate

to the provision of guidance services.

        1.  Individual and Small Groups

The Hot Springs School District Counseling Program is designed to be preventive in nature, therefore providing students with skills to avoid or cope with crisis situations.  The educational process may include individual or small group settings.

        2.  Orientation

Orientation is a process for new students and parents to adapt educationally, physically, socially and emotionally to the new setting.  The new students and parents are introduced to the guidance counseling procedures and other student services offered to assist in the transition to the school.  There is also a Spring Orientation for 4th grade transition to the intermediate school,  6th grade transition to the Junior Academy, and 8th grade transition to Hot Springs World Class High School.  As new students enter school throughout the year, orientation may consist of individual or group sessions assisted by peer helpers

        3.   Academic Advisement for Class Selection

Hot Springs School District Counselors assist in the proper placements of students in an academic setting.  Short and long term educational and career awareness of each student is emphasized.  Counselors act in a consulting capacity with administrators, teachers, parents and others involved in the needs of students.

        4. Consultation Services and Appropriate Referrals

Hot Springs School District Counselors provide consultation services to others concerning student needs and general information.  Counselors collaborate, while maintaining confidentiality, with others to strengthen the team plan.  Counselors bridge the knowledge and understanding of all school patrons and employees. Typically, consultation involves:


        5.  Utilization of Student Records

The Hot Springs School District Counselors have authorized access to any file kept by the school district.  Available data is utilized to assist parents, teachers, administrators and counselors in an endeavor to help each individual student reach his/her potential.

        6.  Interpretation of Standardized Testing and Dissemination

Counselors assist in preparing and interpreting standardized test results and other assessments.  Counselors advocate and assist in planning and implementing changes in the curriculum and interventions.  Counselors use a variety of informal assessments to identify the social-emotional needs of students and make recommendations based on those assessments.

        7.  Follow up of Early School Drop-outs and Graduates

Hot Springs School District shall provide for a district-level tracking system for

school dropouts and for students who fail to reach proficiency on state-mandated

assessments.  The tracking system shall include provisions for student services personnel in all schools to conduct exit interviews of students who are dropping out of school

and for follow-up of such students when possible.

        8.  Working with Parents and Parent Involvement

Through the Hot Springs School District, counselors support the school parental involvement plans by serving on the parent advisory council/committee. Counselors are involved in the planning and facilitation of parent involvement activities throughout the school year. Counselors consult with parents and families on the topics of study habits, coping skills, behavior management, promotion/retention criteria, academic progress, and volunteer opportunities

        9. Resources for Educational and Vocational Decisions

Hot Springs School District will provide an organized system of informational resources on which to base educational and vocational decision making


        10. Educational, Academic Assessment, and Career Counseling

Hot Springs School District will provide educational, academic assessment, and career counseling, including advising students on the national college assessments, workforce opportunities, and alternative programs that could provide successful high school completion and postsecondary opportunities for students;

        11. Information for Alternative Educational Opportunites

Hot Springs School District will provide information and coordinate administration of the Test for Adult Basic Education or the General Educational Development pretest to students by designating appropriate personnel, other than the school guidance counselor, to administer the tests.

        12.  Classroom Guidance

Classroom guidance will be provided, which shall be limited to forty-minute class sessions, not to exceed three (3) per day or ten (10) per week.  Guidance is the instruction process of the Hot Springs School District Counseling Program.  Activities promote knowledge in academic, personal, social and career development skills.  The program includes the counselor as well as the teachers, administrators, parents, and resource personnel who may also conduct sessions on such topics as:

        13. Classroom Perfomance and School Success

Hot Springs School District will promote the understanding of the relationship between classroom performance and success in school.

B.  Recommended Facilities for the Counseling Program

1.  Counselor’s Office

Each school building should provide space and time for each counselor assigned to the school.  Minimum requirements for each office are 120 square feet, reasonably sound-proof, visual privacy, door locks, and telephone without an intercom unit.  If the counselor conducts “confidential” telephone conferences, a private line to the guidance complex is required.  A counselor without a dedicated line should not conduct “confidential” conferences via telephone.

        2.  Reception/Clerical/Display Room

Each counselor should be provided with a reception/clerical/display room (outer office).  Minimum requirements are 120 feet, door locks, and adjoining the counselor’s office.  In schools with more than one, the reception/clerical/display room may be shared by two or more counselors if a minimum of 30 additional square feet is provided for each additional counselor.  Each counselor’s office should have a door between the office and the reception/clerical/display room.  The latter may be equipped with an intercom provided if it has an on-off control.

        3.  Group Procedures Room

Counseling facilities should include a group procedures room.  Minimum requirements for this room are 400 square feet and adjoined to or near the other guidance facilities.  This room may be a special purpose room and/or (an) “extra” classroom(s) scheduled for group guidance purposes.  In schools with more than one counselor, the group procedures room(s) may be shared by the counselors providing each counselor has reasonable access to such accommodations.  The group procedures room may be equipped with an intercom unit provided it has an on-off control.  In addition to the foregoing requirements, considerations should be given to the following general recommendations and other considerations when school buildings are constructed, renovated or altered to provide guidance facilities.

        4.  Location

Counseling facilities should be:

Counseling facilities should not:



        A.  Evaluations

Counselors work with the Special Education Designee and teachers to identify students who may be eligible for Special Education services.  The school RtI Team works together to evaluate and identify learning potential and factors that affect educational performance. When appropriate, the student is referred for further psychological and educational testing.

        B.  Consultation

Consultation and counseling with parents, students, school personnel and outside agencies to ensure that all students receive appropriate services so that they are ready to succeed and are preparing for college and work.

C. Referral System, Resources, and Ethical Procedures

The Hot Springs School District counselors serve as the School Based Mental Health and Alternative Education Liasons by:


(A visiting teacher is any staff member making a home visit.)

        A.  Casework

The Hot Springs School District will provide casework to assist in the prevention and remediation of problems of attendance, behavior, adjustment, and learning.  They provide information for parents concerning school programs and procedures.  The district human service workers maximize effective communication between home and school and assists parents in services that strengthen home, school, and community partnerships and address barriers such as transportation, attendance, healthcare needs, lack of physical basic needs, and materials.  The district will provide homebound teachers for students as needed.

        B.  Liaison Between the Home & School/Home Visits

Home visits are made to provide continuity between home and school and to allow the pupil personnel officer/human service worker to provide assistance in meeting the needs of students.  Information gained through home visits help to facilitate appropriate referrals to medical and social agencies.


  1. Dissemination of Career Education Information

The Hot Springs School District will provide early career awareness activities at the elementary level and career services at the secondary level, which include, but are not limited to, the dissemination of career education information, appropriate course-taking patterns, and the effect of taking more rigorous courses so that students are better prepared for college and work success.

B.Occupational and Placement Specialist

The Hot Springs School District Instructional Facilitator of Career Services acts as the Occupational and Placement Specialist by serving as the liaison between employers and the school for grades 7-12.  HSSD partners with Henderson State University utilizing the position of College and Career Coach to implement internships, site visits, and internships for students grades 7-12.

C. Career Development

Counselors will provide a career planning process for each student to include career awareness, employment readiness, career information, and the knowledge and skills necessary to achieve career goals.  Counselors will also encourage parents, during regular parent conferences, to support partnerships in their children's learning and career planning processes.


        A.  Definition

Conflict Resolution and Anti-Bullying addresses, cooperation, communication, tolerance and positive emotional expression to diffuse and resolve conflicts as they arise.  Creative conflict resolution and anti-bullying activities help students reduce conflict and deal more effectively and constructively with their feelings and those of others.

        B. Programs

The district will provide educational and social programs that help students develop skills enabling them to resolve differences and conflicts between groups; programs designed to promote understanding, positive communication; and programs designed to prevent bullying.

        C.  Anti-Bullying Description & Policy for the School

District Policy 4.43 - BULLYING

Respect for the dignity of others is a cornerstone of civil society.  Bullying creates an atmosphere of fear and intimidation, robs a person of his/her dignity, detracts from the safe environment necessary to promote student learning, and will not be tolerated by the Board of Directors.  Students who bully another person shall be held accountable for their actions whether they occur on school equipment or property; off school property at a school sponsored or approved function, activity, or event; going to or from school or a school activity in a school vehicle or school bus; or at designated school bus stops.

A school principal or his or her designee who receives a credible report or complaint of bullying shall promptly investigate the complaint or report and make a record of the investigation and any action taken as a result of the investigation.


“Attribute” means an actual or perceived personal characteristic including without limitation race, color, religion, ancestry, national origin, socioeconomic status, academic status, disability, gender, gender identity, physical appearance, health condition, or sexual orientation;

“Bullying” means the intentional harassment, intimidation, humiliation, ridicule, defamation, or threat or incitement of violence by a student against another student or public school employee by a written, verbal, electronic, or physical act that may address an attribute of the other student, public school employee, or person with whom the other student or public school employee is associated and that causes or creates actual or reasonably foreseeable:

• Physical harm to a public school employee or student or damage to the public

school employee's or student's property;

• Substantial interference with a student's education or with a public school

employee's role in education;

• A hostile educational environment for one (1) or more students or public school

employees due to the severity, persistence, or pervasiveness of the act; or

• Substantial disruption of the orderly operation of the school or educational


“Electronic act” means without limitation a communication or image transmitted by means of an electronic device, including without limitation a telephone, wireless phone or other wireless communications device, computer, or pager that results in the substantial disruption of the orderly operation of the school or educational environment.

Electronic acts of bullying are prohibited whether or not the electronic act originated on school property or with school equipment, if the electronic act is directed specifically at students or school personnel and maliciously intended for the purpose of disrupting school, and has a high likelihood of succeeding in that purpose;

“Harassment” means a pattern of unwelcome verbal or physical conduct relating to another person's constitutionally or statutorily protected status that causes, or reasonably should be expected to cause, substantial interference with the other's performance in the school environment; and

“Substantial disruption” means without limitation that any one or more of the following occur as a result of the bullying:

• Necessary cessation of instruction or educational activities;

• Inability of students or educational staff to focus on learning or function as an

educational unit because of a hostile environment;

• Severe or repetitive disciplinary measures are needed in the classroom or during

educational activities; or

• Exhibition of other behaviors by students or educational staff that substantially

interfere with the learning environment.

Cyberbullying of School Employees is expressly prohibited and includes, but is not limited to:

a. Building a fake profile or website of the employee;

b. Posting or encouraging others to post on the Internet private, personal, or

sexual information pertaining to a school employee;

c. Posting an original or edited image of the school employee on the Internet;

d. Accessing, altering, or erasing any computer network, computer data program,

or computer software, including breaking into a password-protected account or

stealing or otherwise accessing passwords of a school employee; making

repeated, continuing, or sustained electronic communications, including electronic

mail or transmission, to a school employee;

e. Making, or causing to be made, and disseminating an unauthorized copy of data

pertaining to a school employee in any form, including without limitation the

printed or electronic form of computer data, computer programs, or computer

software residing in, communicated by, or produced by a computer or computer


f. Signing up a school employee for a pornographic Internet site; or

g. Without authorization of the school employee, signing up a school employee

for electronic mailing lists or to receive junk electronic messages and instant


Examples of "Bullying" may also include but are not limited to a pattern of behavior involving one or more of the following:

1. Sarcastic comments "compliments" about another student’s personal

appearance or actual or perceived attributes,

2. Pointed questions intended to embarrass or humiliate,

3. Mocking, taunting or belittling,

4. Non-verbal threats and/or intimidation such as “fronting” or “chesting” a


5. Demeaning humor relating to a student’s race, gender, ethnicity or actual or

perceived attributes,

6. Blackmail, extortion, demands for protection money or other involuntary

donations or loans,

7. Blocking access to school property or facilities,

8. Deliberate physical contact or injury to person or property,

9. Stealing or hiding books or belongings,

10. Threats of harm to student(s), possessions, or others,

11. Sexual harassment, as governed by policy 4.27, is also a form of bullying,


12. Teasing or name-calling based on the belief or perception that an individual is

not conforming to expected gender roles (Example: “Slut”) or conduct or is

homosexual, regardless of whether the student self-identifies as homosexual

(Examples: “You are so gay.” “Fag” “Queer”).

Students are encouraged to report behavior they consider to be bullying, including a single action which if allowed to continue would constitute bullying, to their teacher or the building principal.  The report may be made anonymously.  Teachers and other school employees who have witnessed, or are reliably informed that, a student has been a victim of behavior they consider to be bullying, including a single action which if allowed to continue would constitute bullying, shall report the incident(s) to the principal.  Parents or legal guardians may submit written reports of incidents they feel constitute bullying, or if allowed to continue would constitute bullying, to the principal.  The principal shall be responsible for investigating the incident(s) to determine if disciplinary action is warranted.

The person or persons reporting behavior they consider to be bullying shall not be subject to retaliation or reprisal in any form.

Students found to be in violation of this policy shall be subject to disciplinary action up to and including expulsion.  In determining the appropriate disciplinary action, consideration may be given to other violations of the student handbook which may have simultaneously occurred.

Notice of what constitutes bullying, the District’s prohibition against bullying, and the consequences for students who bully shall be conspicuously posted in every classroom, cafeteria, restroom, gymnasium, auditorium, and school bus.  Parents, students, school volunteers, and employees shall be given copies of the notice.

The consequence for violation of this policy shall be a minimum of a conference and a maximum of an expulsion.

Copies of this policy shall be available upon request.

Legal Reference: A.C.A. § 6-18-514 A.C.A. § 5-71-217

Date Adopted: August 4, 2016        


Health Services will be available for all students at each building.  A certified nurse will assess, evaluate, plan, and implement a comprehensive health plan for all children.

        A.  Students with Special Health Care Needs

Students with special health care needs will be referred to appropriate medical professionals.  The nurse will determine whether the student’s needs are of emergency or non-emergency status.  The school nurse will also make community referrals involving dental procedures and/or vision and hearing procedures.  After approval is granted, the school nurse may contact the school truancy officer and/or various community groups for help in receiving assistance.

        B.  Invasive Medical Procedures

The school nurse will provide emergency care until the student can be transported to proper medical facilities should an accident of serious nature occur.  Unless it is an extreme situation, a school nurse will not perform invasive medical procedures.

        C. Custodial Health Care Services

The school nurse will assist parents and/or guardians with conferences by home visits and phone conversations regarding the health of students.  The school nurse will also help facilitate assistance should the need arise.


Other States & Statements of Immunization

Students who transfer from other states will be given one month to be in compliance with AR state law regarding immunizations.

        D. Immunization        

The school nurse will maintain health records on all students following the requirements set forth by the Arkansas Dept. of Health and Arkansas State Law.  The school nurse and/or school counselor and principal will send letters to non-compliant students.  The school nurse will follow-up to insure compliance.  Students with medical/religious exemptions are required to request annual approval with Arkansas Department of Health.

E. Responsibilities of the School Nurse

The nurse’s time will be spent in direct care of students, conferences with parents, evaluation, and follow-up of health issues, and documentation of required immunizations.  

Other duties will be as follows:

        F.  School Health Service Unit

The school nurse will direct the school health unit, which will provide emergency care, first aid and/or daily health care for students with special needs.  There will also be staff members trained in CPR on site.



        A.  Suicide Prevention 

Hot Springs School District will  provide distribution of a suicide prevention public awareness program developed by the Arkansas Youth Suicide Prevention Task Force.

        B.  Inclusive School Crisis Plan

HSSD School Crisis and Intervention Plan

        C.  School Crisis Team

See building specific list.

D.  Professional Development Requirements

Scheduled Professional Development (Act 969 of 2013)


Hot Springs School District is committed to providing a comprehensive program to prevent school failure, drug abuse and suicide by providing information, skill development, support and positive role modeling for students.  Our program includes the following components:



        A.  Definition

Students who are not progressing appropriately behaviorally and/or academically in the general classroom environment and students whose behavior impedes the learning of others in the general classroom environment may be referred to AE (Alternative Education).  Referrals for these services may begin with the classroom teacher and will be discussed with the building counselor and principal.  Final referrals will go through building principals.  Proper documentation of behavior warranting such a referral will be expected.

        B.  Type of Personnel

Personnel in the AE setting will follow state licensure requirements.

        C.  Training

Personnel at each AE building will receive the same amount of in-service training each employee at each regular building receives and the process for certification and/or licensing will be the same.  Additional in-service in school behavior assistance may be warranted.








Counseling Services

Living Hope                                                 501-623-9220

Ouachita Behavioral Health                                 501-624-7111

DaySpring Behavioral Health                                501-609-0400

Methodist Counseling Clinic                                501-463-5003

The Pointe Outpatient Behavioral Health                501-262-2766

Therapeutic Family Services                                501-321-8200

Medical Services

AR Kids                                                1-888-474-8275

Health Department                                        501-624-3394

St. Vincent Pediatric Clinic                                501-321-2546

Hot Springs Pediatric                                        501-321-1314

Family Medicine Clinic                                501-321-9292

Hamilton West Family                                501-767-0075

Medicaid                                                1-800-482-8988 or


Arkansas Children’s Hospital                                501-364-1100

Bridgeway                                                1-800-245-0011

Rivendale                                                1-800-316-1255

Methodist                                                501-803-3388

Pinnacle Point                                                501-223-3322

Help Lines

DHS Local                                                501-321-2583

Poison Control                                        1-800-376-3766

Child Abuse Hotline                                        1-800-482-5964

Missing and Exploited Children Hotline                1-800-843-5678

National Suicide Hotline                                1-800-273-8255

Local Suicide/Emergency Hotline-(OBHAW)        1-800-264-2410


Ouachita Children’s Center (Children)                501-623-9231

Potter’s Clay (Women & Children)                        501-624-1366

Barb’s Place (Drug Rehab-Women & Children )        501-624-6185

Safe Haven  (Women & Children)                        501-276-7750

Shalom Women’s Center (Women & Children)        501-625-3811

Samaritan Ministries (Men only)                        501-321-2888


ChangePoint Center                                        501-624-3273

 (pregnancy and parenting center)

Juvenile Court                                                501-322-3772

Salvation Army                                        501-623-4048

Red Cross                                                501-623-9321

Quapaw House-Adolecent Residential Services        501-623-3700                                        

Quapaw House                                        501-767-4456

Drug Addiction Center                                1-800-560-1059

Area Schools

Cutter Morning Star School District                501-262-2414; 501-262-0670 fax

        Elementary School                        501-262-1883; 501-262-1884 fax

Jr/Sr High School                        501-262-1220; 501-262-3771 fax

Fountain Lake School District        501-701-1700; 501-623-6447 fax

Elementary                         501-701-1707; 501-701-1708; 501-318-6920 fax        

Middle School                 501-701-1730; 501-318-6918        fax

High School                        501-701-1706; 501-624-4053 fax

Jessieville School District                        501-984-5381; 501-984-4200 fax

Elementary                                501-984-5665; 501-984-4201 fax

Middle School                                501-984-5610; 501-984-4200 fax

        Jr/Sr High School                        501-984-5011; 501-984-4200 fax

Lake Hamilton School District                501-767-2306; 501-767-1219 fax

Primary School                        501-767-9311; 501-767-7909 fax

Elementary School                        501-767-8725; 501-767-8779 fax

Middle School                                501-767-3355; 501-767-4202 fax

Intermediate School                        501-767-4111; 501-760-6531 fax

Jr High School                        501-767-4111; 501-767-1711 fax

Sr High School                        501-767-9311; 501-767-9318 fax

Lakeside School District                        501-262-1880; 501-262-2732 fax

        Primary Building                        501-262-1921; 501-262-6225 fax

        Intermediate Building                        501-262-2332; 501-262-3955 fax

        Middle School                                501-262-6244; 501-262-6248 fax

        High School                                501-262-1530; 501-262-6205 fax

Mountain Pine School District        501-767-1540 Option 1; 501-767-1589 fax

        Elementary School                501-767-2421 Option 3; 501-767-1549 fax

        High School                        501-767-6917 Option 2; 501-767-0170 fax