EXECUTIVE REPORTS

INFORMATION

1.

President’s Report

Sandra

First year box and field together.

We’ve always been one as per operating policy  

One Executive ensures better development programs,

and strengthens the association. We have a group of committed

volunteers.

Special thank you to Heidi for the Dennis Hickey Tournament,

Serina for Midget  Provincials, Gina and Wendy for the

Thunderstrike Tournament.

In conjunction with Wendy we must also thank

Alex, Jody, Jason, Cindy and Dave

It was a good start to the season

Each year the BCLA AGM is in October. Here  we award outstanding

volunteers. This year Alex and I awarded Wendy for all she does and

Gerald for his efforts with Female Field.

In the past we awarded annual awards at our AGM.

This year we are expanding the awards and will have a separate night.

It will be more of an event.  

This year saw more challenges with the abuse of

officials/coaches/players. We remain steadfast in our position of zero

tolerance and continue to enforce the Code of Conduct

There will be a development program in January for box.

Ongoing Dialogue with township for floor time.

Thank you to the following people who are stepping down:

 Mya (equip mgr)

David - goalie equipment

Cindy - coach admin

Darren - VP

Thank you Scott and Kasey for the development program

2.

VP Field Report

Alex

Since amalgamation - my report is  from last year

August - rust offs went well

Tryouts in September  went well

Numbers last couple of years stayed the same in field - hope to grow

with the extra time/dedication of coaches

Both box and field - results have improved due

to commitment from coaches/volunteers/exec

We are top 3-4 overall in most divisions (as a whole)

Provincials didn’t happen last year due to weather

Unfortunate for U18 kids

We have a a great relationship with TOL  - some challenges with GP

- working with the township to resolve

Thank everyone for continued support and dedication

3.

VP Box Report

Darren

4.

Treasurer Report

Cou

Financial  Statement -

Thank volunteers and parents for your time

I am accountable for financial operations

Revenue increased -  gaming grant is   59K (44K prior)

We received 17K from tournaments

Gaming balance is  $19,103

Dev balance is  $13,229

We purchased new equipment

Floor time

Net profit of $13,937 for this year

The proceeds help us buy equipment

I prepared a consolidated financial statement for field and box

Our bank account  was at $167,434.44 (as of Sept 30)

General and casino account for the upcoming year has a

7k surplus (next year same)

5.

Registrar Report

Heidi

Box

Total registered = 402

We were forced to release players released in Bantam/Midget/Female Jr

Field

Total players = 226

Last year =  253

Released u19 girls

6.

Female Coordinator

Gerald

7.

Manager Coordinator

Kristy

Box - 25 teams this year

Good Manager/Coach meeting  

We transitioned a lot of the manager resources onto website

I was able to answer many questions

Just started helping with game sheet submissions

8.

Director Coaches

and Officials

Jason

Fantastic to see more people out

Positive things happening in the association

Thank you to those that attended tonight

Performance metrics - not focussed on purely winning - developing

athletes

First year we looked at 12/13, 14/15 - we were 5th or 6th in terms of size

we were consistently 13th or 14th out of 17

2016 we went to 9th

2017 to 7th

18/19 third overall (many criteria)

If you look at stats - compare similar size organizations

We’ve been most consistent in last 5 years in improving and staying there

Half of our teams finishing in top 3

Feedback through coach surveys and parent surveys- we want to get

more feedback from the membership

Important to work on doing a better job for players

Cindy has done a tremendous amount of work - thank you

We are all here for the players

08/09 big flush into the association

We need to get more kids into the sport

Larger player pool - more development opportunities

Encourage people to sign up

Player development programs - noticeable to see the player improvement

Goalie development showing great results

Getting pressure from pay to play

in other jurisdictions pay to play are killing associations

something for us to think about - how do we continue to offer

performance and development  opportunities so they don’t leave

The biggest threat we have is allocation of facilities

Players quit minor to play - pay to play

if you see gaps in what we offer vs travel teams etc communicate that

back to us

Parent feedback - we are trying to improve player evaluations -

still concerns around that. Field doesn’t have same tension as box

For box 2020 we continue to improve evaluations/selections

Coaches - not a lot of support for coaches - get certifications and on our

own after that

Non parent coaches - let them know they are appreciated

Number of former players coming back and want to help

Langley has a positive reputation -

Coach committee program died on the vine

Coaches concerns were not being listened to

We need to get some folks in the younger divisions to help with

coaching

Box coach applications live December 1st

Ref - better job supporting and developing refs

We are working to identify concerns of refs

The spectator abuse is one of the biggest issues we have

as an association we have to make changes

A few things we are going to do:

exhibition/evals - have refs come out and participate with mentors

look at scenarios - put refs into difficult situations and help them

work through it

Field this year - refs are doing quadruple duty to get games played

We have no game to play if no officials

Spectators need to say zero

Testing - option to provide feedback

More fun format tournaments

Stick or treat

Try a field jamboree in December

Looking for membership feedback

Maybe 4 a year for jamborees

End of field 3 on 3 in the box

open up to other associations - intermixing players within skill group

Discipline Committee- we need to form

Volume - to bring consistency to situations

9.

Director Lacrosse

Development

Development going well - winning percentage increase with fall

development and rust offs. Winning was 45% up to 58% -

One part of our improvement is goalie development

with coaches we have - we will keep going forward

Fall development - 118 players

11 goalies

Fall is winding down

Pre season devel starting in Jan

Smaller numbers in each group

Looking at in season development

Send development coaches out to each team (if desired)

Many Sr.  thunder came and want to help with development and coaching

Next step is to start developing coaches

courses - strategies

Finding as kids get older we increase numbers

10.

Director

Administration

Wendy

Two primary areas - info/tech/facilities allocation

IT

Switched to team snap, pretty straightforward (thank you Kristy)

Taken advantage to move registration for development programs

into team snap, payments

online so we can track payments better

Take the data for reporting purposes

Increasing communication through website

Ref reports and game sheets - exec can review for penalty mins,

Manager can bring to attention of exec

Allows for trend watching and proactive

Past year we applied for tech soup canada (discounts/comp software)

through that we use G suite

All Executive required to use G suite email

Consistency/transparency - help with training

Transferring financials into cloud package - transparency

Facilities

Always a challenge, little control

Pushed back on TOL re GP

continue to fight for access

Proud to see support of the families when at TOL council meeting

Provided practice and game for all teams

Used aldergrove arena

Engaged in longer term planning with facilities - booking up to a year

in advance (allows for future planning);

expanding use of facilities - including gyms

Jan 1 - Aug 1 - total floor 1776 of that 467 pre season hours (dev/eval/scrimmages/practices.

continue trying to secure more time

11.

Director  

Club and

CommunIty – Gina

Thunderwear  - working hard to eliminate existing inventory

Moved to an online store model

pay the thunderwear

much more efficient

Sponsorship

looking for a volunteer for that position (on web etc)

Media and advertising (thank you Shauna) social media

Updated facebook page

increase presence in local papers - reach out to those not aware

Events and recognition

help with tournaments

helped with thunderstrike

Fundraising

box and field raffle - does raise funds for development,

without it we are not eligible to apply for gaming grant

box - 7K

field over 6K

12.

Goalie Equipment

Coordinator

Dave H.

13.

Uniform and

Equipment Manager

Mya

Shorts - quality concerns

No one asked for more balls so we had enough

Returned gear well

14.

Ref Allocator –

Megan

15.

Coach

Coordinator

Cindy Tarling

Assisted Jason - 2019 box

form 100s (coaches reg)

box 25 teams

field 13 teams

confirmed coach certification

registered into coaching clinics

updated - CRC

collective and submitted Provincial declarations

Thank you

Field

13 teams

all head coaches had one manager

sent many emails for managers forinfo

game sheets

new system - submit game sheet LMLAafter every game

raffle booklets

collected form 100s

collecting provincial declarations for field

organized team photo night