Minutes of the

North Carolina State Board of Examiners in Optometry                                                        

February 25, 2017                                                                                

Video Conference Meeting                                                                                      


The North Carolina State Board of Examiners in Optometry met by video conference. The conference originated in the offices of the Board in Wallace, North Carolina on Saturday, February 25, 2017. Janice Peterson, Executive Administrator and Samantha Hardison, Administrative Coordinator for the Board were in the Board office to coordinate the video conference. The purposes of the meeting was to determine the results of the Winter 2017 Clinical Examinations and for other purposes as outlined in the Agenda.  Board members participating in the call were Dr. H. Mike Johnson, President, Dr. Scott Philippe, Dr. Jerry Ellington, Dr. Michael Haines, Mr. James Raynor and Ms. Susan Watson. Dr. Andrew Cook, Secretary-Treasurer was unable to participate due to another obligation. Dr. William Rafferty, Executive Director was also a participant in the video conference.


The meeting was called to order at 8:42 a.m. on Saturday by Dr. Johnson, President of the Board, after which he read the “ETHICS AWARENESS & CONFLICTS OF INTEREST REMINDER” as required by the North Carolina State Ethics Commission. A copy of the”Reminder” was posted to the agenda so each member could review.

Approval of Minutes.  On a motion by Dr. Haines and seconded by Dr. Ellington, the minutes of the February 10-12, 2017 meeting were unanimously approved.


Report of the President.  Dr. Johnson commented that he and Dr. Rafferty had spent considerable time with Mr. Loper (Board Counsel) drafting responses to several inquiries from the NC Legislature regarding HB 36. Dr. Johnson also commented that he thought the Examinations and Board Meeting in Raleigh earlier this month went well. Dr. Johnson reviewed the Agenda and stated that he would be offering comments on several of the agenda items as the meeting progressed.  On a motion by Dr. Philippe and seconded by Dr. Haines, the remarks of the President were unanimously accepted.

Report of the Secretary-Treasurer.  Dr. Cook (Secretary/Treasurer) had made a detailed report two weeks prior at the February 10-12, 2017 Board Meeting in Raleigh. Dr. Johnson stated there was nothing additional to report at this time so no report was made.

Report of the Executive Director.  Dr. Rafferty also commented on the time working with Dr. Johnson and Mr. Loper addressing various questions coming from the NC Legislature.

Dr. Rafferty mentioned that the Board staff will be preparing for the Exam Development Committee meeting in April (date TBD) most likely in the offices of Topsail Technologies in Durham. The plan would be to invite 2-3 clinical examiners, a Board member liaison, the Executive Director and Richard Lowe. The President will be making these appointments. The Board staff and Brett Foley of Alpine Testing Solutions would also be available by audio or video conferencing for this meeting. The president approved without objection up to three days of per diem and subsistence and one to two nights lodging (depending where participants are coming from). A motion to accept the report of the Executive Director was made by Dr. Ellington and seconded by Dr. Phillippe and passed unanimously.  


Budget for fiscal year 2017-2018.   Dr. Johnson will review with Dr. Cook his responsibility of working with the Board staff to draft a proposed budget for fiscal year 2017-2018.  Board Members will be furnished with the proposed budget, for their information and review, at least two weeks prior to the meeting in June, at which time the budget for 2017-2018 will be formally presented for adoption.


Staff Evaluations for fiscal year 2016-2017.  Dr. Rafferty will perform evaluations of the office staff (Ms. Peterson and Ms. Hardison) requesting feedback from Board members and other interested parties. Drs. Johnson and Cook will perform an evaluation of the Executive Director (Dr. Rafferty) again requesting feedback from other Board members and interested parties. These evaluations will be presented to the Board for review prior to the Annual Meeting in June at which time  

Review of the Scoring and Results of the Winter 2017 Clinical/Practicum Examinations.   At 9:26 a.m. on a motion by Dr. Philippe, seconded by Dr. Ellington and carried unanimously, the Board went into Executive Session in accordance with NCGS 143-318.11(a)(1) to review the scoring and results of the Winter 2017 Clinical Examination.  On a motion by Dr. Ellington, seconded by Ms. Watson and carried unanimously, the Board returned to open session.  No motions were made and no action was taken while in closed session.

Determining the Results of the Examination.  Having reviewed the scoring of the Winter 2017 Examinations in closed session, in open session it was moved by Dr. Ellington, seconded by Dr. Philippe and carried unanimously, that the following applicants be notified of their having achieved a passing score on the Winter 2017 Clinical Examinations and that they are to be duly licensed to practice the profession of optometry in North Carolina; further, that their names be entered in the Board Registry with license numbers assigned as follows:

2470                        Michael Carter Bingham, O.D.                        

2471                        Meredith Moorhead Hackley, O.D.                                        

2472                        Matthew Stephen Conlan, O.D.                        

2473                        Laura Michelle Emond Kimble, O.D.                        

2474                        Sandra Kou, O.D.                                        

2475                        Boston Perkins, O.D.                                        

2476                        Samantha M. Price, O.D.                                
        2477                        Amanda E. Rickher, O.D.                                                        

2478                        Nicole C. Rist, O.D.                                                        

2479                        Jonathan Bradley Wade, O.D.                                  


Report of the Committee on Licensure of Military Applicants.  The Committee is composed of Drs. John Miller, David King (clinical examiners) and Dr. William Rafferty (Executive Director of the Board).  Having met with the applicant and determined his worthiness to practice optometry in the State of North Carolina, the Committee unanimously recommended the licensure of this applicant.  On a motion by Mr. Raynor, seconded by Dr. Haines, and carried unanimously, the following individual was licensed in accordance with the provisions of N.C.G.S. 93B-15.1:


2480                        Andrew Joseph Loudon, O.D.

Southeastern Regional Meeting of the Association of Regulatory Boards.  Dr. Rafferty will be attending ARBO’s Southeastern Regional Meeting in Atlanta on March 4, 2017. He will report back to the Board a review of the meeting.

 Annual Meeting of the Association of Regulatory Boards in Optometry.  After a brief discussion, the President appointed the four new Board members, Drs. Ellington and Haines, Mr. Raynor and Ms. Watson to attend the ARBO meeting in Washington DC on June 18-20, 2017. They will participate in a new Board member orientation. Dr. Ellington being the senior Board member was appointed the voting delegate for the meeting.  Dr. Rafferty who is on the Board of Directors of ARBO and the NBEO will also be present.

A motion was made by Dr. Cook, seconded by Mr. Mitchell, and carried unanimously to authorize reimbursement of registration fees, travel, subsistence, and up to 3 day’s per diem.

Summer 2017 Clinical/Practicum Examinations.  The 2017 Summer Clinical/Practicum Examinations are scheduled to be held at the Jane McKimmon Center on the campus of North Carolina State University on August 3-8, 2017.  The exact schedule cannot be determined until we know the number of applicants.  The filing deadline is May 30th,  so the schedule will be finalized prior to the time the Board meets in Myrtle Beach.


The Board Staff will notify the Members of the Board of the number of applicants and the schedule of the Summer 2017 Examinations as soon as possible following the deadline for filing.  Further, the Executive Director was instructed to obtain commitments from the Clinical Examiners as soon as possible.  After the examination deadline, the candidates’ cases will be drawn and distributed to the examiners as soon as possible, in order that they may complete their scenarios no less than one week prior to the date of examination.  At that time, the examination database will be locked so that Board staff has time to make backup copies of the scenarios, to print all cases, and to collate the examination packets.  


Old Business. 

There was continued discussion regarding mail-order contact lenses and the number of complaints arising from their wide distribution.  Mr. Loper will contact the Pharmacy Board and explore what authorization is needed to require registration of out-of-state entities shipping contacts lenses directly to NC citizens.

Reviewed an update that was included in the meeting notebook from Topsail Technologies.  Ms. Peterson and Ms. Hardison reported on their continued cooperation and responsiveness to the projects of updating the Board’s data management system and website.

New Business

After brief discussion, a motion was made by Dr. Ellington to add MCPHS University School of Optometry in Worcester, MA and the University of Pikeville Kentucky College of Optometry to the list of “approved schools” whose graduates are eligible to apply for this Board’s Clinical Examination.  The motion was duly seconded by Dr. Philippe and carried unanimously.

A motion was made by Dr. Haines to instruct Dr. Rafferty to work with the Board attorney to amend the Board Rule listing the “approved schools” by changing the language to accept those accredited by ACOE rather than list individual institutions.  The motion was duly seconded by Dr. Philippe and carried unanimously.


The Next Regularly Scheduled Meeting of the Board.  The next meeting of the Board will be held at the Embassy Suites Hotel located at the Kingston Plantation in Myrtle Beach, S.C. June 8 through June 11, 2017.  Arrivals will be on Wednesday afternoon, June 7, 2017 with the meetings starting at 8:30 a.m. on Thursday, June 8, 2017 and ending no later than 2:00 p.m. on Sunday, June 11, 2017.  Without objection the President declared that reimbursement for this meeting will be for travel, 4 hotel nights and 5 day’s subsistence for the Members of the Board and attending Board Staff; further, that the Board Members be entitled up to 5 days per diem for their attendance.


Annual Meeting.  The Annual Meeting of the Board to elect officers for the ensuing year, July 1, 2017 through June 30, 2018, and for other purposes that might be properly before the Board will be held at the Embassy Suites Hotel at Kingston Plantation in Myrtle Beach, S.C. at a time certain of 12 o’clock noon on Thursday, June 8, 2017.


There being no further business, at 10:50 a.m. Dr. Ellington moved and Dr. Haines seconded a motion that the meeting be adjourned.  The motion carried unanimously.