Ground Ambulance License

Upon review and approval, the requested ground ambulances will be added to the vehicle roster and the gatekeeper will receive an email confirming the vehicle roster update, including attached vehicle permits.

Who can submit the application?

The user with the following OATH role can access the form:

Organizational Profile Account Gatekeeper

How to submit the application

Log in to your OATH account.
Click Applications on the left menu.
Click View Services Applications next to the name of the service for which you are requesting to add or transfer ground vehicles.

Screenshot of the OATH applications page with a green arrow pointing to the View Services Applications button.

Click the Apply Now button next to the Add/Transfer Ground Ambulances to an Existing License application.

Screenshot of the OATH services applications page with a green arrow pointing to the Apply Now button to the right of the Add/Transfer Ground Ambulance to Existing License application.

Follow these instructions for technical guidance on adding or transferring ground ambulances.

You may choose to request a temporary vehicle permit for any ground ambulance listed on this application.

If you do not need to request temporary vehicle permits, select No.
If you do need to request temporary vehicle permits, select Yes and answer the additional questions.

Sign and submit the application by typing in your OATH password.

Note: If you need to add or transfer more than 5 ground ambulances, you can start and submit multiple Add Ground Ambulances to an Existing License applications by repeating the steps above.

How to transfer a vehicle from another ground ambulance service

Instruct the ambulance service FROM which the vehicle is being transferred to submit a Remove Ground Ambulance from an Existing License form to remove the ambulance from their ambulance service’s vehicle roster.
Follow the steps above to fill out the Add Ground Ambulances to an Existing License form to transfer the ambulance to your ambulance service’s vehicle roster.

How to request vehicle permits

Follow the steps above to fill out the Add Ground Ambulances to an Existing License form. Set the Vehicle Type to Ambulance for any ground ambulances for which you wish to request a vehicle permit.

Our staff will review the application and upon approval, issue the vehicle permit document(s) for each Ambulance listed on the application.

How to request temporary vehicle permits

Follow the steps above to fill out the Add/Transfer Ground Ambulance to an Existing License form. Set the Vehicle Type to Ambulance for any ground ambulances for which you wish to request a vehicle permit. Answer Yes to the question about requesting a temporary vehicle permit.

Answer the additional questions that appear on the application form:

Screenshot of two additional temporary vehicle permit questions

Our staff will review the application and upon approval, issue the temporary vehicle permit document(s) for each Ambulance for which you requested a temporary vehicle permit on the application.

How to renew temporary vehicle permits

To request a one-time renewal for a temporary vehicle permit, email cdphe_groundambulance@state.co.us with the ambulance VIN and justification for the renewal. If approved, a new temporary permit will be issued for up to 90 additional calendar days.

Email cdphe_groundambulance@state.co.us when any ambulances that have been issued a temporary vehicle permit have met the full ground ambulance vehicle requirements. Upon review, a new vehicle permit will be issued for those ambulances for the remainder of the ground ambulance license period.

How to add other types of vehicles

You can now add other types of vehicles such as ATV, Fire Apparatus, QRV, and Rescue vehicles directly on the Organizational Profile Information application.

Remove Ground Ambulance from an Existing License

This application allows the gatekeeper to remove a ground ambulance from their vehicle roster.

In the case of a ground ambulance transfer, this application must be filled out by the agency that has sold or transferred an ambulance each time that occurs.

Upon submission, the requested ground ambulance will be removed and the gatekeeper will receive an email confirming the vehicle roster update.

Who can submit the application?

The user with the following OATH role can access the application:

Organizational Profile Account Gatekeeper

How to submit the application

Log in to your OATH account.
Click Applications on the left menu.
Click View Services Applications next to the name of the service for which you are requesting to remove a ground vehicle.

Screenshot of the OATH applications page with a green arrow pointing to the View Services Applications button.

Click the Apply Now button next to the Remove Ground Ambulance from an Existing License application.

Screenshot of the OATH services applications page with a green arrow pointing to the Apply Now button to the right of the Remove Ground Ambulance from an Existing License application.

Select the action Remove record from the service and input the VIN in the Ground Ambulance box. Wait for a match to appear (it will show up as a small clickable link under the VIN) and click the blue link.

Screenshot of questions that describe how to remove a vehicle and select it on the application form.

If the vehicle does not appear as a blue link, it is likely not currently affiliated with your ground ambulance service. Please email cdphe_groundambulance@state.co.us for technical assistance.

Sign and submit the application by typing in your OATH password.

Note: If you need to remove multiple ground ambulances, you can start and submit multiple Remove Ground Ambulances from an Existing License forms by repeating the steps above.

How to transfer an ambulance to another ground ambulance service

Follow the steps above to fill out the Remove Ground Ambulance from an Existing License form to remove the ambulance from your ambulance service’s vehicle roster.
Instruct the ambulance service TO which the vehicle is being transferred to submit an Add Ground Ambulances to an Existing License form.

How to remove other types of vehicles

You can now remove other types of vehicles such as ATV, Fire Apparatus, QRV, and Rescue vehicles directly on the Organizational Profile Information application.

Ground Ambulance License - Personnel Update

This application allows the gatekeeper to assign or update users to one or both of these roles:

Ground Ambulance Administrator
Ground Ambulance Owner/Operator

These two roles are built into the Ground Ambulance License - Initial application and the gatekeeper will assign or update users to these roles when they first fill out the Ground Ambulance License - Initial application. If you are not ready to fill out the initial application but need to update the person in one of these roles, the gatekeeper should submit the Ground Ambulance License - Personnel Update application.

Upon approval, the requested users will be assigned the appropriate roles and you will receive an email confirming the personnel roster update.

Who can submit the application

The user with the following OATH role can access the application:

Organizational Profile Account Gatekeeper

How to submit the application

Log in to your OATH account.
Click Applications on the left menu.
Click View Services Applications next to the name of the service for which you are requesting to update the ground ambulance administrator and/or ground ambulance owner/operator position(s).

Screenshot of the OATH applications page with a green arrow pointing to the View Services Applications button.

Click the Apply Now button next to the Ground Ambulance License - Personnel Update application.

Screenshot of the OATH services applications page with a green arrow pointing to the Apply Now button to the right of the Ground Ambulance License - Personnel Update application.

Select the position(s) you need to update, type the user’s name in the Search for a User text box, and click their name that appears below:

Screenshot of application form with Ground Ambulance Administrator checked and a search box with a user's name being selected below.

If you cannot find the user, they likely need to create an OATH account. If you believe they already have an OATH account and still cannot find them, please email cdphe_groundambulance@state.co.us for technical assistance.

Sign and submit the application by typing in your OATH password.

How to update the owner/operator

You are not required to assign a Ground Ambulance Owner/Operator via the Personnel Update application at this time. You will be required to do that once you have been assigned the Ground Ambulance - Initial application. After the initial application has been processed, you are required to use this Personnel Update application to inform the department of any changes to the owner/operator.

Please note that assigning a new owner/operator will require that person to submit a new set of fingerprints for a background check and will take additional processing time for our staff to review.

When assigning a new owner/operator, there is also a question to confirm whether or not this is part of a Change of Ownership/Management per 6 CCR 1015-3 Chapter 4 Section 3.12. If this is a change of ownership, email cdphe_groundambulance@state.co.us to initiate the change of ownership process.

Ground Ambulance License - Mandatory Incident Report

This form allows ambulance service staff with the appropriate role in OATH to submit procedural and other types of incidents per 6 CCR 1015-3 Chapter 4 Section 9.

Who can submit the form

Users with the following OATH roles can access the form:

Organizational Profile Account Gatekeeper
Ground Ambulance Administrator
Medical Director

How to submit the form

Log in to your OATH account.
Click Applications on the left menu.
Click View Services Applications next to the name of the service for which you are submitting a mandatory incident report.

Screenshot of the OATH applications page with a green arrow pointing to the View Services Applications button.

Click the Apply Now button next to the Ground Ambulance - Mandatory Incident Report form.

Screenshot of the OATH services applications page with a green arrow pointing to the Apply Now button to the right of the Ground Ambulance License - Mandatory Incident Report form.

Complete the 1-page form and submit it for review.

You will be required to upload documentation via a file attachment on the form.

Note: you can submit multiple Mandatory Incident Reports by repeating the steps above, as needed.

How to request an extension

An ambulance service may request an extension to the ninety (90) calendar day report deadline in Section 9.1.3.A if more time is required to complete the quality assurance process.

Email cdphe_groundambulance@state.co.us including the ambulance service name, ground ambulance license number, incident date, and a brief description of the incident.