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2025-2-26 Board Meeting Agenda.docx
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Colorado State Fair Authority Board of Commissioners

Notice of Regular Meeting to Be Held

Wednesday, February 26 , 2025, (10:00 a.m.)

The Penrose House Conference Center - 1661 Mesa Ave, Colorado Springs, CO 80906

Zoom Option

Zoom Link: https://us02web.zoom.us/j/81082225362?pwd=5rt4BQY0bodThbT3LK5GxQvP8RatSW.1

Meeting ID: 810 8222 5362

Passcode: 683189

Agenda

A.  Call to Order

B.  Attendance

C.  Board Chair's Remarks

D.  Public Comment – Presentations will be limited to 5 minutes maximum

E.  Approval of Minutes 

  1. Minutes of the January 22, 2025 Board of Authority Meeting

F.  Board Process

  1. 2025 Exhibitor Handbook Updates and Approval

G.  Board Committee Reports

  1. Governance (Brown, Hybl, Mandarich, Schliep)
  2. Financial Oversight (Mandarich, Cafasso, Brown, and Kim)
  3. Nominating ( Cafasso, Michalski, and Brown)
  4. Community Linkages (Allen, Hale, Suniga, Weathers)  
  5. Competitive Exhibits ( Allen, Michalski, Weathers and Schliep)
  6. Capital Campaign (Allen, Brown, Hybl, Michalski, Book, Daurio, DeRose, Graham, Shultz)
  7. 250/150 Committee ( )

H. Monitoring CEO PERFORMANCE (Policy 4.4)

Board acts to accept/reject the following monitoring reports due/submitted since the last meeting.

a.      Ends Monitoring

Policy #

Title

1.0

Broadest End/Mission

b.      Management Parameters Monitoring

Policy #

Title

3.3

Financial Condition and Activities

PROPOSED MOTION: “I move that the Board approve that the GM’s monitoring reports on Policy #1.0 (Broadest End/Mission) and #3.3 (Financial Condition and Activities) conveys (a) interpretations of the policy provisions that are reasonable, and (b) that the report reasonably substantiates compliance with the policy provisions, consistent with the GM’s interpretations.”

  1. Staff Report and Updates

  1. Board Commitment Letter and Conflict of Interest Disclosures
  2. Contributions towards Colorado State Fair Foundation
  3. 2025 Buckle Sponsorship
  4. Other

Board Schedule

  1. Upcoming Board Meetings:
  1. Board Meeting, March 17, 2025 (Remote)
  2. Board Meeting, April 23, 2025 (Remote)
  1. Other meetings/events to be on Board members’ calendars
  1.      Senate Confirmation Hearings during the regular 2025 Legislative Session  
        (Denver) March 13, 2025
  1. Summary of Follow-Up Items
  1. In March the Board establishes budget for Board Prerogatives in the next Fiscal Year (2.3.1)
  2. In April the Nominating Committee solicits suggestions from Board for officers for coming year (2.9.2)
  3. Governance Committee recommends GM midyear performance Evaluation for Board consideration and submission to Commissioner of Agriculture in February  (2.3.5)

J. Governance Retreat with Charney Associates

K. Board Meeting Evaluation

  1. What worked really well at this meeting?
  2. What could we have done to make it more productive?

L.  Adjourn

Pursuant to the Americans with Disabilities Act, individuals who, because of a disability, need special assistance to attend or participate in any Colorado State Fair Authority Board, Committee or any Advisory meetings, or in connection with other Colorado State Fair Authority Board activities, may request assistance by contacting Deniece Armijo at the Colorado State Fair Authority Board Administration Offices in the Palace of Agriculture, 1001 Beulah Avenue, Pueblo, Colorado, or  719-404-2033, during normal business hours.  Requests should be made one week in advance whenever possible.