Colorado State Fair Authority Board of Commissioners

Notice of Regular Meeting to Be Held

Monday, March 17 , 2025, (10:00 a.m.)

Colorado State Fairgrounds - 1001 Beulah Avenue, Pueblo, CO 81004

Zoom Meeting

Zoom Link: https://us02web.zoom.us/j/81852881538?pwd=PJkrFnyS66IKSBIpNfVMiYuzYXbm1B.1

Meeting ID: 818 5288 1538

Passcode: 337619

Agenda

A.  Call to Order

B.  Attendance

C.  Board Chair's Remarks

D.  Public Comment – Presentations will be limited to 5 minutes maximum

E.  Approval of Minutes 

1. Minutes of the February 26, 2025 Board of Authority Meeting

F.  Board Process

1. 2025 State Fair Marketing Plan (Action Item for Vote)
2. 2025 Exhibitor Handbook Updates and Approval (Action Item for Vote)
3. Board Prerogatives in next Fiscal Year
4. Chair Appoints Members to 250/150 Committee
5. Ends Policy Revisions

PROPOSED MOTION: “I move that the Board adopt the revisions to Policy 1.0, Ends/Priority Results, as presented by the Governance Committee and update the Board of Authority’s Governance Policies as appropriate.”

G.  Board Committee Reports

1. Governance (Brown, Hybl, Mandarich, Schliep)
2. Financial Oversight (Mandarich, Cafasso, Brown, and Kim)
3. Nominating ( Cafasso, Michalski, and Brown)
4. Community Linkages (Allen, Hale, Suniga, Weathers)  
5. Competitive Exhibits ( Allen, Michalski, Weathers and Schliep)
6. Capital Campaign (Allen, Brown, Hybl, Michalski, Book, Daurio, DeRose, Graham, Shultz)
7. 250/150 Committee ( )

H. Monitoring CEO PERFORMANCE (Policy 4.4)

Board acts to accept/reject the following monitoring reports due/submitted since the last meeting.

a.      Ends Monitoring

b.      Management Parameters Monitoring

PROPOSED MOTION: “I move that the Board approve that the GM’s monitoring report on Policy #3.6 (Compensation and Benefits) conveys (a) interpretations of the policy provisions that are reasonable, and (b) that the report reasonably substantiates compliance with the policy provisions, consistent with the GM’s interpretations.”

1. Staff Report and Updates

1. Ticket On-Sales
2. Other

Board Schedule

1. Upcoming Board Meetings:

1. Board Meeting, April 22, 2025 (Remote)
2. Board Meeting, May 28,2025 (Pueblo)

2. Other meetings/events to be on Board members’ calendars

1. N/A

3. Summary of Follow-Up Items

1. In April the Nominating Committee solicits suggestions from Board for officers for coming year (2.9.2)
2. May Board meeting

• New Annual Planning Cycle Begins
• Board Acts on Officer Nominations
• Board Appoints 2 Members to Governance Committee (Joining Chair and Vice-Chair)
• Chair Appoints at least 4 Members to Community Linkage Committee
• Chair Appoints at least 3 Members to Capital Campaign Committee (Can also appoint at least Community Members with a combined maximum of 12 members)

J. Board Meeting Evaluation

1. What worked really well at this meeting?
2. What could we have done to make it more productive?

K.  Adjourn

Pursuant to the Americans with Disabilities Act, individuals who, because of a disability, need special assistance to attend or participate in any Colorado State Fair Authority Board, Committee or any Advisory meetings, or in connection with other Colorado State Fair Authority Board activities, may request assistance by contacting Deniece Armijo at the Colorado State Fair Authority Board Administration Offices in the Palace of Agriculture, 1001 Beulah Avenue, Pueblo, Colorado, or  719-404-2033, during normal business hours.  Requests should be made one week in advance whenever possible.