Introduction

This is the call for bids for the European Youth Ultimate Championships (EYUC) U20 in the mixed, open, and women's divisions.

The European U20 Youth Ultimate Championship is held bi-annually. The last one was in Padova, Italy, in 2023.

Timeline:

May 2024                    Declaration of interest to host

August 2024                  Bid and provisional budget complete

September 2024               Bid selection and announcement

Contact:

Submit your declaration of interest here: https://www.ultimatefederation.eu/host-a-tournament 

All emails regarding questions shall be sent to office@ultimatefederation.eu 

Tournament length:

5-7 days

Date:

Preferred date: Summer 2025, ideally in July/early August

Alternative dates: Please inform us which options would be available

Number of Teams:

The EYUC 2023 in Padova had 26 teams:

• 7 U20 Mixed
• 12 U20 Open
• 7 U20 Women

EUF expects a slightly higher attendance.

The bidders should be able to scale down the costs in case fewer teams will attend.

Number of Players:

In the previous events, the average number of players was around 18.

Venue:

5-8 WFDF-regular fields are required for the max. expected number and the whole period of the tournament. If fewer teams register, the number of needed fields should be reduced to sink the fixed costs

A WFDF-regular field measures 100m x 37m + 5m restraint lines around it. WFDF-conform field size (90m x 35m + 3m restrain lines) is tolerated but should not be the standard. Please provide the length of the single fields in your bid.

Please provide a plan in case of rain (e.g. additional fields available, turf fields, etc.)

Football goals must be removed or protected for the players' safety. Having all pitches on 1 site is an asset.

Having a grandstand for showcase games is an asset.

Please add a Google Maps link of the venue(s) in the bid and describe the grass quality.

More information about minimal requirements here: min EUF Tournaments _ General terms.docx

Accommodation:

It is expected that most teams will take care of the accommodation themselves.

Please indicate if you plan to offer central accommodation.

If you organise accommodation (e.g. camping near the fields), breakfasts must be provided for this accommodation.

Please add a Google Maps link to the accommodation and the distance to the venue(s) in the bid.

Food:

Warm dinners are highly recommended, at least during the showcase games' evenings.

Drinking water must be available within a pitch length.

Please indicate where and how you plan to provide meals and the indicative costs.

Reachability:

Indicate how the tournament location can be reached (distance to airports, public transportation system,…).

Social Events:

Please briefly describe the plan for the social events.

Media Visibility:

A stable min 10 Mbs Upload internet connection (better if via Ethernet since 4G is unreliable) is needed, as well as an overhead camera position (grandstand, scaffold, etc.)

Please indicate if and how you plan to increase the tournament visibility locally and which budget you reserve for advertising the event.

Gifts/Trophies:

Medals will be ordered through EUF and are covered by the tournament budget.

Winner trophies must be covered by the tournament budget or by sponsors and will be ordered through EUF.

A tournament gift per player is not necessary and should be considered only if covered by a sponsor.

Medical services

An ambulance needs to be available at all times during the event. First Aid-Kit must be available at the fields. Physiotherapists are recommended.

Please describe your physiotherapy and medical plan.

Budget:

For the budget plan, please use the EUF template.

We want to make clear that people, who work hard on these events, should receive some reasonable payment, nevertheless management costs should be kept to the minimum.

The EUF committee wants to make sure that it can get very clear visibility of all the costs, that costs are reasonable, and that we help make sure players don’t pay for things that they might prefer not to have if given the choice.