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March 16, 2020 Regular Minutes
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ZEELAND PUBLIC SCHOOLS

BOARD OF EDUCATION

REGULAR MEETING MINUTES

March 16, 2020

Administration Office

183 W Roosevelt

12:00 PM

 

 

PRESENT:           Board of Education:  Todd Brennan, Linda Bush, April Dewitt, Rick Dernberger, Tom DenHerder, Mark Snyder (12:10), Ron Scott

                            Administrators: Cal De Kuiper, Brandi-Lyn Mendham, Lynn VanKampen, Jon Voss

ABSENT:             Board of Education:

GUESTS:             

 

I.    CALL TO ORDER: 12:00PM                                                            Tom Den Herder

        A.   PLEDGE OF ALLEGIANCE:                                                   Cal De Kuiper

        B.   RECOGNITION:

        C.   ACKNOWLEDGEMENT OF VISITORS:    

II.   SUPERINTENDENT COMMENTS

The Zeeland High School Girls Bowling team are the State Champions!

Perhaps we can celebrate with them in April, but Cal De Kuiper will send them a letter congratulating them along with certificates of recognition signed by the Board.

Future BOE Committee meetings - districts have been given the OK to hold committee meetings and Board meetings via live-streaming.  Looking into what that will take to accomplish.

Bond referendum topics with respect to the COVID-19 concern and school closings.  Some information will have to go out to the community regarding the bond, but Cal De Kuiper will revise his communication to be cognizant of the current concerns and not inundate mailboxes during this critical health crisis.

         

III.  AGENDA MODIFICATIONS

The previously approved spring break trips have been canceled by the superintendent; this will require an action item by the Board.

 

IV.  CONSENT AGENDA

A.          Minutes of the February 17, 2020 regular board meeting were approved.

B.          Approved bills paid as of February 2020.  Checks  131087-131344

ACCOUNTS PAYABLE:              $1,140,771.52

PAYROLL:                                      4,285,988.20

TOTAL:                                           $5,426,759.72

C.  Approved leave of absence for Allison Nelson, Quincy, for the 2020-21 school year.  

D.        New Teachers Approved:

        Josh Scott (Spring Arbor)                 Lincoln - SI                BA-1                1.0 (Temp.)

        Melanie Shephardson (Calvin)        ZQuest Spec Ed        BA-2                1.0

        Emily Crum (Calvin)                        Speech Path                MA-1                1.0

Rick Dernberger moved and Ron Scott supported the motion to accept the Consent Agenda as presented.

 

VOTE: All yes (6)  

V.   DISCUSSION

A.   Network/Internet at ZPS - Lynn VanKampen, Cal DeKuiper

As was planned in the 2015 bond referendum, the Curriculum Committee has been recommending the updating of our firewall, content filter, and network.  The funding source is the 2015 bond with rebates likely through e-rate federal funding.  For more information: Bid tab , Recommendation, Proposed Internet, Firewall, Content Filter 

        Summary of total bid:

Wired Network Equipment from Sirus, Holland, MI                $531,404.24

Firewall Hardware from Sirus, Holland, MI                         $77,994.90

Total:                                                                $609,399.14

B.   2020 Roofing Projects        

Robert Wison, Facilities Director, is knowledgeable of a rubberized seamless covering that goes over top of our current seamed rubber roofs.  The cost per square foot previously was in the $16 range; this process is between $9-$10 per square foot.    This recommendation is to pilot this roofing material at Lincoln, Roosevelt, and the Transportation Building.   The total bid amount is $164,720.00.  

  1. Bid Tabulation
  2. Recommendation   

        

C.         Process for Evaluation of the Superintendent - Cal DeKuiper

Policy requires that the board is made aware of timelines and requirements for evaluation of the superintendent.  

Agenda Planning Committee suggests the following timeline:

March 17        Mary Miilu sends each board member an individual link

March 27         Noon deadline to submit individual evaluations to Mary Miilu online

April 1         Policy & Goals Committee review

April 14        Finance Committee review

April 15        Agenda Planning  

April 20         BOE Regular Meeting - Report summary of evaluation findings and potentially act on superintendent’s contract.  As a reminder, there is no need to act on any financials as this is now part of the contract just like all other contracted employees. 

VI.   ACTION:  

A.         Network Bid Approval

Mark Snyder moved and Ron Scott supported the motion to approve the network bid in the amount of $609,399.14 as discussed above.

VOTE: All Yes (7)

        

B.  2020 Roofing Bid Approval

Rick Dernberger moved and Todd Brennan supported the motion to approve the roofing bids awarded to C&IBM in the amount of $164,720 for summer roofing projects at Roosevelt, Lincoln and Transportation.

        VOTE: All Yes (7)

C.         Rick Dernberger moved and Mark Snyder supported the motion to cancel school sponsored Spring Break trips previously approved by this Board.

        

        VOTE: All Yes (7)

 

VII.   SUPERINTENDENT REPORTS  

        Potential to go to Zoom meetings if the closures continue.  

The regular meeting of March 16, 2020 adjourned at 12:19PM.