707.  USE OF SCHOOL FACILITIES - Pg.

707.  USE OF SCHOOL FACILITIES

1.        Purpose

The Board recognizes that although the primary purpose of the school buildings, facilities and property is to provide students with an appropriate learning environment, the Board may make school facilities available to individuals and community groups without discrimination and in accordance with this policy, provided the use does not interfere with the educational program of the schools.

2.        Authority

The Board directs that use of school facilities may be granted to individuals and community groups for the following types of activities:

  1. Instruction in any branch of education, learning and the arts, consistent with the District's mission.

  1. Social, civic and recreational meetings and entertainment, and other uses pertaining to the welfare of the community; but such use shall be non-exclusive and open to the public without charge.

  1. Polling places for holding primaries, elections and special elections, as permitted or required by state law.

  1. Recreation, physical training and athletics, including competitive athletic contests for children and adults.

        SC 775

The Board shall establish a schedule of fees for the use of school facilities by approved groups.

3.        Delegation of         Responsibility

The Superintendent or designee shall implement procedures for requesting and granting permission for use of school facilities and shall distribute the policy and procedures to individuals affected by them.

School-connected groups will be granted approval by the Business Manager; other groups must have the approval of the School Board.

An application for use of school facilities may be disapproved because of noncompliance with established policy and procedures by the Business Manager.

4.        Guidelines

Application Process

An individual or community group requesting permission to use school buildings, facilities or school property must submit a written request on the prescribed application form in advance of the proposed date to the Business Manager. Application forms shall be available at the education center.

The application must specify the portion of the school facilities requested for use; proposed activities; number of individuals participating; and the date, time and duration of the proposed event.

Along with the completed application, the individual or group must submit the following:

  1. Payment of the specified rental fee.

  1. Evidence of organizational liability to limits required by District guidelines.

  1. Documentation evidencing the District shall be held harmless by the user for any liability that arises from use of school facilities by the individual or group.

Application Evaluation

No application to use school facilities shall be approved if the proposed activity would result in any of the following:

  1. Conflict with any school-sponsored activity.

  1. Access to school facilities closed due to renovations, maintenance, cleaning, the school calendar, or Board action.

  1. Access to school facilities containing equipment or furnishings which would be detrimental to the operation of a District program if damaged or operated by an unqualified operator.

  1. The proposed use would prevent or encumber District personnel from preparing school facilities for their primary purpose, because of the nature or duration of the activity.

Limitations

When individuals and community groups receive written permission to use school facilities under this policy, such use shall be conditioned upon strict compliance with the following:

  1. Contact the building principal to make all necessary detailed arrangements.

  1. Comply with rules and regulations regarding the use of the building and to abide by the agreement regarding use of spaces and equipment specifically agreed upon prior to the performance.

  1. All organizations are requested to end their activities in the building by 11:00 p.m. Any organization extending its activities beyond 11:00 p.m. will be required to pay an additional charge of $25 per hour over and above the applicable charge. Under no circumstances is the facility to be open beyond 1:00 a.m. unless otherwise approved by the School Board.

  1. At least one (1) custodian or authorized representative as approved by the administration must be on duty during the time the building is in use. Charges will be made for the services according to the Criteria for Classification section relating to custodial fees.

    For activities, other than school-sponsored and Schedule A, B and C activities, requiring more than one (1) custodian or other additional supportive personnel, charges will be made as follows:

  1. Weekdays after regular working hours and Saturdays – 1½ time.
  2. Sundays and holidays – double time.

Schedule A, B and C groups using the facility will be responsible for general clean-up following the event. The areas to be cleaned will be under the supervision of the custodian assigned. Final space readiness will be the responsibility of the District staff.

If the group prefers to have the District staff clean the areas, arrangements should be made through the business office. A charge will be made for the costs incurred by the District.

No school equipment will be used except under the supervision and direction of school personnel.



  1. Each organization shall be responsible for the conduct of all persons present in the building for the organization's activities and, in the event of damage to the building, damage or loss of equipment, the organization shall pay for the correction of such damage or loss.

  1. Food and drink will not be permitted in the gymnasium, pool or auditorium at any time, unless sold at the site by a GM sponsored group and only bottled drinks and candy are permitted. Exception to this rule may be granted by special arrangements in writing.

  1. When the kitchen is used, arrangements must be made to have present one or more of our regular cafeteria employees who will be paid the prevailing hourly rate. The number of cafeteria employees required will be determined by the cafeteria supervisor, based upon the intended use of the kitchen and equipment.

  1. Special conditions – Any special requirements must be complied with, and these will depend upon the facility and conditions at the time permission is granted.

  1. When the auditorium is rented, Governor Mifflin stagehands must be used and are to be paid on an hourly basis at the prevailing rate. Arrangements for stagehands should be made with the high school principal. A minimum of one (1) stagehand and an adult supervisor must be employed.

  1. Sunday access and/or utilization of District buildings and grounds, including preparation activities, may not begin prior to 12:00 noon. The exception to this policy will be set-up and clean-up activities associated with "Community Days."

Parking

The parking of unauthorized motor vehicles on school parking lots after dark is prohibited unless there is a scheduled school activity. Loitering on school drives or parking lots is prohibited at all times.

The parking of vehicles must at all times conform to parking lines. At no time may entrances, exits or free movement of traffic be blocked by the parking of vehicles or the erection of obstacles of any kind.

Parking in front of the senior high is restricted to those attending school activities and is limited to the designated parking spaces.

Parking on the drive behind the junior high school is limited to those spaces designated by parking lines. Persons parking in unauthorized spaces will be referred to the local police for ticketing.

Parking on the drive in front of the Intermediate School is prohibited. This is a designated "fire lane."

Parking in any designated fire lane is prohibited.

Speed Of Travel – Recklessness

Only licensed motor vehicles may be operated on school property. All vehicles are subject to the provisions of these regulations.

Reckless driving is not permitted on school property. Drivers guilty of creating a hazard will be referred to the police for appropriate action.

Vehicles are limited to a maximum speed of 15 mph on school property.

Prohibited Activities

        SC 511

The following activities are strictly prohibited in school facilities when individuals and community groups are granted written permission to use said school facilities:

  1. Possession, use or distribution of illegal drugs and/or alcoholic beverages.

  1. Possession of weapons.

  1. Conduct that would alter, damage or be injurious to any District property, equipment or furnishings.

  1. Conduct that would constitute a violation of the Pennsylvania Crimes Code, and/or state and federal laws and regulations.

        35 P.S.

        Sec. 1223.5        20 U.S.C.

        Sec. 7182, 7183

  1. Use of tobacco products.

  1. Littering.

  1. Hitting golf balls is prohibited on school grounds.

  1. Animals, such as dogs, horses, etc., are not permitted on school property.

  1. Creating excessive noise while on school property is prohibited.

        SC 511

Violations

The District reserves the right to remove from District premises any individual or community group who fails to comply with the terms and conditions of this policy and established procedures.

In the event an individual or community group violates this policy or the terms under which permission was granted to use school facilities, that individual or community group forfeits the right to submit future written requests to use District property, unless otherwise decided by the Board.

Fee Schedule

Fees for the use of facilities will always be finally decided by the Board. In general, the following schedule of fees (A-G) will be applicable.

Governor Mifflin

Building Use

Fee Schedule

Class

A/B/C

Class

C-1

Class

D**

Class

E**

Class

F

Class

G

Middle School Gymnasium

No Charge

$10/hr

$10/hr

$10/hr

$25/hr

$50/hr

High School Gymnasium

No Charge

$10/hr

$10/hr

$10/hr

$25/hr

$50/hr

High School Gymnasium-

Auxiliary

No Charge

$10/hr

$10/hr

$10/hr

$25/hr

$50/hr

Intermediate School Gymnasium

No Charge

$10/hr

$10/hr

$10/hr

$25/hr

$50/hr

Intermediate School Pool*

No Charge

High School Auditorium

No Charge

$100/ day

$100/ day

$250/ day

$100/hr

$200/hr

High School Auditorium

(w/air cond.)

No Charge

$150/ day

$150/ day

$350/ day

$125/hr

$225/hr

Intermediate School

Lobby Area

No Charge

$10/hr

$10/hr

$10/hr

$10/hr

$10/hr

Cafeteria w/o kitchen

No Charge

$10/hr

$10/hr

$10/hr

$35/hr

$75/hr

Cafeteria w/kitchen

No Charge

$20/hr

$20/hr

$20/hr

$45/hr

$100/hr

Classroom

No Charge

$10/hr

$10/hr

$10/hr

$20/hr

$30/hr

LGI Room

No Charge

$15/hr

$15/hr

$15/hr

$30/hr

$40/hr

* Additional fees for pool use to cover lifeguard costs.

** Gyms, Playing Fields-Profit Making Groups for “camp like activities”.

        If 50% or more of participants are GM residents - $10/hr.

        If 50% or more of participants are not GM residents - $50/hr.

Athletic

Fee Schedule

Class

A/B/C

Class

C-1

Class

D**

Class

E**

Class

F

Class

G

Stadium

0

$150/hr*

$150/hr*

$150/hr*

$150/hr*

$150/hr*

Multi-Purpose Field

0

$125/hr*

$125/hr*

$125/hr*

$125/hr*

$125/hr*

Use of Fields by League, District & State

League

District/

State

Football

N/A

$100/hr

Other Sports -

Single Game

$200

$250

Other Sports -

Doubleheaders

$350

$400

* Plus expenses (security-unless provided by the group, personnel for the game, locker room

    and cleanup, and any damage to facility).

** The District may waive all or a portion of the fee depending on the activity.

To enhance the recreational opportunities of the citizens of the Governor Mifflin area, school gymnasiums and the pool will be made available to area groups and organizations for a small charge. This small charge will go toward covering utility and other operating costs. The coordinator of recreation will be responsible for receiving and approving (with building principal's approval) gymnasium requests. Recommended fee is $11.00 per two-hour period in any gymnasium. Fee is covered under new fee schedule.

Pool Rental Fees:

  1. Resident Groups – 1 guard, $25.00; 2 guards, $30.00; 3 guards, $35.00.
  2. Nonresident Groups – 1 guard, $40.00; 2 guards, $45.00; 3 guards, $50.00.

USE OF FACILITIES

Classifications

All users of the District facilities must be groups that are open to school district residents without restriction to race, creed, national origin, or political affiliation and may not have a charter or admission policy that violates state, county and federal statutes and regulations.

All users of District facilities will fall into one (1) of the following classifications:

Class A (Student Organizations and School-Sponsored Activities)

These organizations are all student organizations, including clubs and athletic teams, and school-sponsored activities. If admission for any event is charged, the proceeds should exclusively benefit the sponsoring Class A organization or the District, otherwise fees will be charged according to Class C-1 specifications.

Class B (District and School-Related Parent Organizations)

These organizations are District and school-related parent organizations that seek to use District facilities to provide services for students and parents/guardians and for the students’ activities. If admission or tuition for any event is charged, the proceeds should be a direct benefit, financial or otherwise, for the sponsoring Class B organization or the District, otherwise fees will be charged according to Class C-1 specifications. This category includes but is not limited to PTOs, PTAs, and booster clubs.

Class C (District Approved Community Nonprofit Groups)

These organizations are those groups whose primary function is to enhance the community by providing service to Governor Mifflin School District youths and adults. The participants in activities sponsored by these organizations should predominately reside in the GMSD and/or actively support the students’ educational program. These groups will be allowed to use the facilities without charge for educational or athletic activities, registration, recreation or entertainment purposes when no admission, tuition, or participation fee is charged by the organization. When an admission, tuition or participation fee is charged for any event, a Class C group will be considered a Class C-1 group when determining fees. The Board of School Directors will approve all groups in this category. A list of this category will be maintained at the District office.

Class D (GMSD Employee-Run Programs)

This classification pertains to GMSD employee-run programs and camps that primarily benefit GMSD students or residents regardless of whether or not an admission fee or tuition is charged.

Class E (Adult Education Program)

These are organizations that provide adult education programs that are available to and provide benefit for Governor Mifflin area residents.

Class F (Local Community Nonprofit Groups and For-Profit Organizations)

These organizations include local organizations or businesses (taxpaying or non-taxpaying entities) situated in the Governor Mifflin School District. These organizations may use facilities only for educational or athletic activities, registration, recreation or entertainment when no admission fee or tuition is charged. When admission is charged, a Class F group will be considered a Class G group when determining fees.

Class G (Other Organizations)

These organizations include all other groups whose members or participants are not predominately Governor Mifflin School District residents. Class G users also include Class F users when an admission fee or tuition is charged. This group includes but is not limited to non-local private enterprise groups, corporations, religious groups using the facilities for religious-related services, and any organization of non-residents.

Criteria For Classifications

Class A - criteria for charges:

  1. No rental fee.

  1. No custodial charges.

  1. No charges for any support personnel (i.e., stage manager).

  1. No charges for any cafeteria personnel.

Class B - criteria for charges:

  1. No rental fee.

  1. No custodial charges if event occurs when custodians are normally on duty; custodial charges outside these hours will be billed to user according to fee schedule and stipulated prior to event.

  1. No charges for any support personnel needed during normal school hours; support personnel needed outside these hours will be billed to user according to fee schedule and stipulated prior to event.

  1. No charges for any cafeteria personnel needed during normal cafeteria hours; cafeteria personnel needed outside these hours will be billed to user according to fee schedule and stipulated prior to event.

Class C - criteria for charges:

  1. No rental fee.

  1. No custodial charges if event occurs when custodians are normally on duty and/or the event does not require excessive and unexpected custodial services; any custodial charges will be billed to user according to fee schedule and stipulated prior to event.

  1. Support personnel charges for entire time of use will be billed to user according to fee schedule and stipulated prior to event.

  1. Cafeteria personnel charges for entire time of use will be billed to user according to fee schedule and stipulated prior to event.

Class C-1 - criteria for charges: (Different rental fees will be charged)

  1. Rental fee.

  1. No custodial charges for event will be billed to the user unless the event is held outside normal custodial hours, or the custodian is required to work additional hours due to cleanup after the event – refer to fee schedule.

  1. Support personnel charges for entire time of use will be billed to the user according to fee schedule and stipulated prior to event.

  1. Cafeteria personnel charges for entire time of use will be billed to user according to fee schedule and stipulated prior to event.

Class D and E - criteria for charges: (Different rental fees will be charged)

  1. Rental fee.

  1. No custodial charges if event occurs when custodians are normally on duty and/or the event does not require excessive and unexpected custodial services; any custodial charges will be billed to user according to fee schedule and stipulated prior to event.

  1. Support personnel charges for entire time of use will be billed to the user according to fee schedule and stipulated prior to event.

  1. Cafeteria personnel charges for entire time of use will be billed to user according to fee schedule and stipulated prior to event.

Class F and G - criteria for charges: (Different rental fees will be charged)

  1. Rental fee.

  1. Custodial charges for entire event will be billed to user according to fee schedule and stipulated prior to event.

  1. Support personnel charges for entire time of use will be billed to the user according to fee schedule and stipulated prior to event.

  1. Cafeteria personnel charges for entire time of use will be billed to user according to fee schedule and stipulated prior to event.

As a general policy, the Governor Mifflin School Board will approve the use of its facilities only when, in the Board's opinion, the proposed activity is judged to be beneficial to the Governor Mifflin community. Sales promotions or commercial ventures unrelated to the school program are not acceptable. Activities on a Sunday are acceptable only if so scheduled as to avoid conflict or interference with regularly scheduled morning worship services in the community.

The School Board reserves the right to consider each application on its individual merit and to approve or disapprove each application as the Board members in their collective wisdom feel appropriate.

Special Equipment Included In Rental Of Auditorium

  1. Use of one (1) studio piano in the pit.

  1. Use of sound system (two (2) microphones on stands).

  1. Use of curtains and drops currently in place.

  1. Use of light board.

  1. Use of two (2) follow spots in booth.

Special Equipment Not Included In Auditorium Rental Fee, But Available For An Additional Fee

  1. Installation and use of three (3) overhead microphones                $45.00
  2. Installation and use of five (5) overhead microphones                $75.00
  3. Use of Baldwin concert grand                                        $50.00
  4. Use of Allen Electronic Organ                                        $50.00
  5. Installation and use of choral or band risers                        $30.00

Absolutely no curtains or drops may be taken down or moved without permission.

Renting of school facilities entitles the renter to only such rooms and equipment as specifically arranged for in advance of performance.

References:

School Code – 24 P.S. Sec. 511, 775, 779

State Board of Education Regulations – 22 PA Code Sec. 403.1

Department of Revenue Regulations – 61 PA Code Sec. 901.1, 901.701

Local Option Small Games of Chance Act – 10 P.S. Sec. 311 et seq.

School Tobacco Control – 35 P.S. Sec. 1223.5

Pro-Children Act of 2001 – 20 U.S.C. Sec. 7181 et seq.

Boy Scouts of America Equal Access Act – 20 U.S.C. Sec. 7905

Board Policy – 000

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