Young Leaders Program
Rules Policies & Procedures
Critical -- Read this! 2
Young Leaders Program Policies 3
Student Safety Policies and Procedures 3
Rules vs. Laws 3
Cell Phone Usage Policy 3
Photography and Audio/Video Recording Policy 4
Social Media Usage at Young Leaders Program 5
Social Media Policy 5
Social Media Permit 5
Disciplinary Action 7
The rules are created by the program staff and are as follows:
- Be safe, respectful, and responsible.
- Follow staff directions immediately.
- Obey all policies.
- No weapons, including firearms, simulated weapons (i.e. nerf guns), knives, or other devices intended for causing bodily harm.
- No drugs of any kind, including illegal drugs, tobacco, marijuana, e-cigs (vaping) or alcohol. Follow the Prescription and over-the-counter medication policy.
- Remain on Aldersgate Retreat property. You may only leave campus with authorization of the Superintendent.
- Attend all functions and keep the schedule.
- Dress in uniform at all times, except during athletic events or after hours*.
- Do not cause any property damage. Any damage done by you to the Camp, Young Leaders Program property or others personal property is your responsibility.
- Do not engage in sexual conduct, contact, language, harassment and/or hazing of any kind.
- Cell phones should be used only when appropriate, kept on silent at all times and only in accordance with Cell Phone Rules and Social Media Policy.
- Social Media use is prohibited except by permit from the Superintendent. See the Social Media Policy for details.
- Students must be in their cabins, on the “main street” area (going to/from bathrooms) etc after hours.* Any exception must be granted by the Superintendent.
- Students may not go into any other student’s cabin without staff permission.
- Follow all regulations regarding health and sanitation.
Any violation of the rules will result in Disciplinary Action.
Critical -- Read this!
Rules are not subject to negotiation, change, or disobedience. Any exceptions to these rules must be authorized by the Young Leaders Program Superintendent. Students who are found to be in violation of one or more rules shall be reported to the Superintendent. The consequences for breaking a rule can lead to dismissal and being sent home. See Disciplinary Action for details.
Young Leaders Program Policies
Student Safety Policies and Procedures
The safety of the students is our top priority. As such, please carefully observe and adhere to the following rules and procedures:
- Students who bring vehicles need to register them with Young Leaders Program and surrender their keys for the duration of the week. Young Leaders Program assumes no liability for theft, damage, or loss to vehicles brought to the Program.
- Visitors must register with the Superintendent and are accepted only when activities are not going on, or if alternate arrangements have been made in advance.
- Alert the Superintendent and/or YL Medical Officer of any possible allergies, medical or psychiatric conditions, medications or any other impairments or different abilities or needs you may have immediately upon arrival at Young Leaders Program. We will make every effort to accommodate your needs.
- Prescription and non-prescription medications must be in their original containers with the student’s name AND the pharmacist or manufacturer instructions on the label. For the safety of all students, all medications need to be surrendered to the Medical Officer, who will supervise dispensing of prescription medication according to the prescription.
- Immediately report any injuries or accidents to the Superintendent or Medical Officer.
Rules vs. Laws
Rules are created by Young Leaders Program administration. They are designed to provide a safe, educational atmosphere for students and staff. They are not subject to debate or revision, and consequences exist for violators of the rules. Please read and carefully adhere to all rules.
Laws are created by the simulated governments at Young Leaders Program. Breaking a law (a “crime”) subjects students to the consequences that exist in the law. Laws do not impact reality, and Laws cannot change rules.
Cell Phone Usage Policy
Unlike many programs, Young Leaders Program does not prohibit cellular phones on campus. However, cell phones are regulated and must be used according to the following rules:
- Only use cell phones at appropriate times.
- Times that cell phone usage is NOT appropriate include:
- During speakers/keynotes
- During classes/direct instruction
- During Special Programs, such as the Curia.
- Times that cell phone use may be appropriate include:
- After hours
- During breaks
- For program use during activity blocks
- Only use cell phones for appropriate reasons.
- Appropriate uses of cell phones include:
- To access program materials or the website
- To check the program calendar
- To watch program news or media
- To access Google Apps related to the program
- Receiving program-related information via Remind or Twitter
- Inappropriate uses of cell phones includes:
- Calling/texting family/friends without Superintendent authorization
- Accessing websites or using apps that are unrelated to the program
- Violating the Photography and Audio/Video Recording Policy
- Violating the Social Media Policy
- Cell phones should be kept on silent at all times.
- Cell phone usage must not disrupt the program, distract participants, or detract from Young Leaders Program in any way.
- Cell phone usage must not violate any “real world” laws, impact the dignity of any individual, or otherwise cause harm or foul to any person, including any form of cyber-bullying (using information and/or communication technologies to deliberately and/or repeatedly engage in hostile behavior by an individual or group that is intended to harm others in any way.
- Social Media use must be compliant with the Social Media Policy.
- If you aren’t sure if a particular usage is appropriate, ask program staff for guidance.
- Violations of cell phone usage can result in Disciplinary Action.
Photography and Audio/Video Recording Policy
- According to Oregon Law, recording video and/or audio of individuals without their approval and consent is prohibited.
- You and your parents signed consent for recording of audio/video and taking photographs during registration by Young Leaders Program staff or designees for Young Leaders Program purposes.
- Individuals working for Young Leaders Program Media Department are considered designess of the program as long as they are compliant with all laws, rules, and policies related to photography and AV recording.
- Photography and AV Recording must only be done at appropriate times and appropriate places, and with the consent of the subjects, taking into consideration dignity and respect for the subject(s) being recorded/photographed.
- Violation of this policy may result in Disciplinary Action.
- If you aren’t sure if a particular photographic and/or AV use is appropriate, ask program staff.
Social Media Usage at Young Leaders Program
Social Media is a force for both good and bad in this world. Young Leaders Program, striving to be on the cutting edge of modern technology, recognizes this fact and the impact of social media on the world. As part of the Program and life in general, youth must learn how to use social media appropriately. However, social media can be a distraction to the purposes of the program.
As it is an important part of modern life, special policies have been enacted to ensure safe and appropriate use of social media while at Young Leaders Program. The primary purpose of the use of social media at Young Leaders Program is to discuss elements of the program and provide information about the program to others.
Social Media Policy
- No unauthorized social media use during the program week, includes, but is not limited to:
- “Dating” apps i.e. Tinder
- Any unauthorized use of social media may result in Disciplinary Action.
- While direct texting (via SMS, iMessage, etc.) is not specifically prohibited, it is strongly recommended that students exercise discretion and common sense before sharing their number or messaging another person in or out of the program.
- This policy does not apply to official Young Leaders Program postings by staff on social media.
Social Media Permit
- Individuals wishing to use social media may apply for a Social Media permit. A limited number of social media permits will be issued. The permit will require the following information be submitted in an online form for consideration:
- Student Name
- Student Cell phone number
- Student Home Email address
- Student YLP Email address
- Parent name
- Parent cell phone number
- Parent Email address
- Username for any social media platforms being accessed.
- Upon receipt of a permit request, the Superintendent or his designee will contact the applicants parent(s) or guardian for permission to allow the student to use social media and to verify that the student has a history of responsible social media use at home.
- The Superintendent or his designee will also review previous social media postings to ensure that the student has demonstrated appropriate use of social media.
- The Permit allows use of social media during the week in safe and appropriate ways.
- Appropriate uses of social media include:
- Posting about the program in a positive way
- Providing information about program offerings
- Discussing or describing the simulation or its various aspects
- Within the media program as an outlet to connect to others
- Inappropriate uses of social media include (but are not limited it)
- Posting negatively about staff or students or other people in or out of the program.
- Posting photos or information that allows for a student or staff to be specifically identified, including
- tagging them in photos.
- Inappropriate locations
- Posting anything of a inappropriate, hazing, defamatory, or otherwise degrading or hostile tone about the staff, students, or program.
- Individuals found to be using social media inappropriately will lose the privilege of its use.
- Unauthorized use of Social Media will result in Disciplinary Action.
Young Leaders Program is designed for students who want to come, participate, and engage in the program fully. Students who do not want to be there, or who do not want to participate are often unhappy and cause distraction or disruption to the program. Dangerous or potentially dangerous behavior is also not permitted. Young Leaders Program requires students to behave in a mature fashion and act appropriately at all times, to engage in the program, and participate fully.
We want students to enjoy themselves and have fun. However, to maintain the integrity of the program and safety of all involved, disciplinary action is sometimes needed.
For most violations of the rules, students are dismissed from the program and sent home. There are NO second chances, warnings, or other attempts at correction. Put simply: students MUST adhere to ALL rules ALL the time. Don’t break the rules!
In some rare instances, the superintendent may deem that a infraction of the rule does not warrant dismissal. In that instance, the superintendent may, at his own discretion, issue a verbal and/or written warning, contact parents, confiscate cellular phones or other student possessions, or take other action as he deems appropriate. Students who violate one or more rules AND are allowed this rare reprieve should consider the opportunity to correct their behavior as a privilege. Students are expected to become fully compliant with program expectations and the requests of the Superintendent and also to engage in the program. Failure to do so will result in dismissal.
*After hours is defined as 11PM to 7AM.
Young Leaders Program Rules, Policies and Procedures