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IMAA Fee Schedule 2022
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IMAA Fee Schedule for Calendar Year 2022

Unanimously approved by the IMAA membership at the IMAA Annual General Meeting on Sept 28, 2021.

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Table of Content

TRANSITIONING TO THE NEW IMAA FEE SCHEDULE

GUIDING PRINCIPLES

DEFINITIONS AND TYPES OF FEES

Annual Operating Budget Categories

Types of Fees

Presentation Modes

FEE SCHEDULE

1. SCREENINGS AND AUDIO PRESENTATIONS

1.1 In-Person Screenings and Audio Presentations

1.1.1 Single screening/presentation

1.1.2 Multiple screenings/presentations

1.1.3 Package screening/presentation fees (programs of 6 or more works under 30 minutes)

1.1.4 Add-on fees for in-person screenings/presentations also presented online

1.2 Online Screenings and Audio Presentations

1.2.1 Livestreamed screenings/presentations (synchronous presentation mode)

1.2.1.1 Single livestreamed screening/presentation

1.2.1.2 Multiple livestreamed screenings/presentations

1.2.1.3 Package fees for livestreamed screening/presentation (programs of 6 or more works under 30 minutes)

1.2.1.4 Add-on fees for livestreamed screenings/presentations

1.2.2 On-demand screenings/presentations (asynchronous presentation mode)

1.2.2.1 Single On-demand screenings/presentations

1.2.2.2 Package fees for on-demand screenings and audio presentations (programs of 6 or more works under 30 minutes)

1.2.2.3 Add-on fees for on-demand screenings and audio presentations

2. MEDIA ARTS EXHIBITIONS

2.1 In-person media arts exhibitions

2.1.1 Add-on fees for in-person media arts exhibitions and projects also presented online

2.2 Online media arts exhibitions and projects

2.2.1 Add-on fees for online media arts exhibitions and projects:

3. PROFESSIONAL FEES

3.1 Installation fees paid to artists/technicians

3.2 Artist talks, participation on panels/roundtables, and speaking engagements at screenings/presentations

3.2.1 In-person artist talks, participation on panels/roundtables, and speaking engagements at screenings/presentations

3.2.2 Livestreamed artist talks, participations on panels/roundtables, and speaking engagements at screenings

3.2.3 Add-on fees for in-person and livestreamed artist talks, participation on panels/roundtables, and speaking engagements at screenings/presentations

3.2.4 On-demand artist talks, participations on panels/roundtables, and speaking engagements at screenings (e.g., introductions and Q&As)

3.3 Other professional fees paid to artists

4. EDUCATIONAL USE OF MEDIA ART WORKS

4.1 Sale of physical copy

4.2 Limited streaming license

5. PRINT REPRODUCTION OF FILM/VIDEO STILLS

TRANSITIONING TO THE NEW IMAA FEE SCHEDULE

The 2022 IMAA Fee Schedule introduces significant changes that will impact media arts presenters differently. We recognize that most organizations have fixed budgets and that many plan their programming well in advance. In some cases, transitioning to the new Fee Schedule may require time and adjustment.

 

We encourage presenters to gradually adopt the new fee structure throughout 2022 and 2023, with the goal of fully adhering to the IMAA Fee Schedule standards by 2024. Presenters should always follow the spirit of the Guiding Principles in implementing a transition that is appropriate to their own organization’s situation.

 

The objective of the 2022 IMAA Fee Schedule is to raise the standards to which the entire independent media arts community should strive, in keeping with its values of fair remuneration for artists. We encourage organizations to use the new Fee Schedule when budgeting for future programming and to refer to it in grant applications.

GUIDING PRINCIPLES

These principles outline the values of the IMAA community and clarify the intent behind the Fee Schedule.

Media arts presenters should always remunerate artists when presenting their work. 

The fee amounts included in the IMAA Fee Schedule correspond to minimum recommended rates for presentation and professional activities.

Artists’ remuneration should be driven by equity-driven values and transparency.

Presenters should enter into clear agreements with artists prior to presenting their work.

Presenters should obtain consent before posting an artist’s content on publicly accessible Internet platforms.

Additional considerations for online presentation: geo-blocking and security measures

DEFINITIONS AND TYPES OF FEES

The information below defines and clarifies key terms used in the IMAA Fee Schedule.

Annual Operating Budget Categories

Definition

IMAA defines “annual operating budget” as the organization’s total annual revenues, averaged over the last 3 years. If the organization received revenues for acquisition funds or capital projects, these are excluded from the total. For organizations that report to CADAC, the exact amount can be found on line 4700 of the organization’s financial form. 

Categories

The IMAA Fee Schedule includes the following annual operating budget categories: <$100K, <$250K, <$500K, <$1M, and >$1M. Presenters should refer to the fees listed under the annual operating budget category that matches their annual operating budget (averaged over the last 3 years).

Examples:

Types of Fees

Artists’ and professional fees

The IMAA Fee Schedule makes recommendations for artists’ fees and professional fees.

Recommended and minimum fees

The IMAA Fee Schedule provides two rates for each category of artists’ and professional fees:

Add-on fees

Add-on fees are paid in addition to artists’ and professional fees. They apply when:

Presentation Modes

The IMAA Fee Schedule makes different recommendations for artists’ fees and certain professional fees based on whether the presentation is in person or online.

In-person presentation

In-person programs and events are presented in live settings and spaces where viewers or audiences are physically present to experience the work. Examples include theatrical screenings, pre-recorded audio presentations to a live audience, exhibitions in galleries and other physical settings, site-specific installations, and talks delivered to a live audience.

Online presentation

Online programs and events are presented via websites, digital platforms, or social media channels. Viewers access these programs and events remotely through a device connected to the Internet (e.g., personal computer, phone, tablet, etc.). Online presentation can be livestreamed (synchronous presentation mode) or on-demand (asynchronous presentation mode).

IMAA encourages organizations that maintain these types of platforms and collections to follow the Fee Schedule’s guiding principles. Organizations should be transparent about their platform’s mandate and operations and disclose if and how they remunerate artists. In particular, organizations should establish clear agreements with artists and ensure that they obtain consent on an ongoing basis.


FEE SCHEDULE

1. SCREENINGS AND AUDIO PRESENTATIONS

1.1 In-Person Screenings and Audio Presentations

Screenings of single-channel film or video, or presentations of pre-recorded audio works to an in-person audience. These events are typically held over one or two evenings.

These fees apply to non-exhibition contexts only. For installations, longer presentation timeframes and exhibition contexts, please refer to Section 2 Media Arts Exhibitions.

These fees apply to audiovisual screenings and to presentations of pre-recorded audio works. IMAA does not currently make recommendations for performances or live presentations of media artworks. For performance-based practices, please refer to Section A.1.5 Performance Presentation Royalties of the CARFAC-RAAV Minimum Recommended Fee Schedule.

1.1.1 Single screening/presentation

To determine which recommended fees apply, select the appropriate duration and budget categories. Recommended fees are for individual works and apply to a single screening/presentation.

Duration of work

Fee type

Annual operating budget

<$100K

<$250K

<$500K

<$1M

>$1M

< 5 minutes

Recommended

110

138

179

239

293

Minimum

73

92

120

159

196

 5-15 minutes

Recommended

168

210

273

363

447

Minimum

112

140

182

242

298

15-30 minutes

Recommended

225

281

365

485

597

Minimum

150

187

243

323

398

30-60 minutes

Recommended

278

347

450

599

737

Minimum

185

231

300

399

491

60+ minutes

Recommended

333

417

542

721

887

Minimum

222

278

361

481

591

1.1.2 Multiple screenings/presentations

Discounted fees for multiple screenings/presentations of the same work(s) are designed to offer economies for exhibitors. These fees apply to each additional screening/presentation after the first screening/presentation (second screening/presentation and onward). For fees for the first screening/presentation, refer to section 1.1.1 Single screening/presentation.

To determine which recommended fees apply, select the appropriate duration and budget categories. Recommended fees are for individual works and apply to each additional screening/presentation after the first screening/presentation.

Duration of work

Fee type

Annual operating budget

<$100K

<$250K

<$500K

<$1M

>$1M

< 5 minutes

Recommended

56

69

90

119

147

Minimum

37

46

60

80

98

 5-15 minutes

Recommended

84

105

137

182

223

Minimum

56

70

91

121

149

15-30 minutes

Recommended

113

140

182

242

298

Minimum

75

94

122

162

199

30-60 minutes

Recommended

138

173

224

298

367

Minimum

92

115

150

199

245

60+ minutes

Recommended

167

209

271

360

443

Minimum

111

139

181

240

296

1.1.3 Package screening/presentation fees (programs of 6 or more works under 30 minutes)

Package screening/presentation fees encourage presenters to screen/present a program of shorts, including films, videos, and pre-recorded audio works. These fees apply to curated or thematic programs, with a minimum of 6 works under 30 minutes that have been produced by different artists.

These fees do not apply to programs of works by the same artist, which are considered "retrospective" programs. For retrospective programs, single screening/presentation fees apply (see section 1.1.1 single screening/presentation).

These fees apply to programs that are presented as a single event, with works played one at a time and in a determined order. The total duration of the event should be similar to that of a single screening/presentation event (e.g., feature film screening).

The fees listed here are per work (not per package).

Duration of work

Fee type

Annual operating budget

<$100K

<$250K

<$500K

<$1M

>$1M

any duration
< 30 minutes

Recommended

110

138

179

239

293

Minimum

73

92

120

159

196

1.1.4 Add-on fees for in-person screenings/presentations also presented online

Add-on fees apply to in-person screenings and audio presentations that are presented in their entirety in both in-person and online contexts. In this case, the same program, event, or content is presented in person and online, with minor technical adaptations for each context.

These add-on fees do not apply to multimodal projects with different in-person and online components that are understood to form a coherent work or body of works. For applicable fees, refer to Section 2 Media Arts Exhibitions.

Fees are calculated as 100% of the applicable in-person screening/presentation fees + 50% of the applicable online screening/presentation fees (see tables in sections 1.2 Online Screenings and Audio Presentations).

Add-on fee

Additional % of applicable online
screening/presentation fee

In-person screening/presentation is also presented online as a livestreamed program

plus 50% of livestreamed screening/presentation fees per livestreamed screening/presentation

In-person screening/presentation is also presented online as an on-demand program

plus 50% of on-demand screening/presentation fees (including add-on fees)


1.2 Online Screenings and Audio Presentations

1.2.1 Livestreamed screenings/presentations (synchronous presentation mode)

Fees apply to online screenings and presentations of pre-recorded audio works that are streamed at a determined date and time via an exhibitor's website, platform, or social media channels. Presenters may require viewers to register or purchase a ticket to access these programs. Livestreamed programs may also be freely accessible to viewers.

1.2.1.1 Single livestreamed screening/presentation

To determine which recommended fees apply, select the appropriate duration and budget categories. Recommended fees are for individual works and apply to a single livestreamed screening/presentation.

Duration of work

Type of fee

Annual operating budget

<$100K

<$250K

<$500K

<$1M

>$1M

< 5 minutes

Recommended

110

138

179

239

293

Minimum

73

92

120

159

196

 5-15 minutes

Recommended

168

210

273

363

447

Minimum

112

140

182

242

298

15-30 minutes

Recommended

225

281

365

485

597

Minimum

150

187

243

323

398

30-60 minutes

Recommended

278

347

450

599

737

Minimum

185

231

300

399

491

60+ minutes

Recommended

333

417

542

721

887

Minimum

222

278

361

481

591

1.2.1.2 Multiple livestreamed screenings/presentations

Discounted fees for multiple livestreamed screenings/presentations of the same work(s) are designed to offer economies for exhibitors. These fees apply to each additional livestreamed screening/presentation after the initial livestreamed screening/presentation (second  screening and onward). For fees for the first livestreamed screening/presentation, refer to single livestreamed screening/presentation fees above (1.2.1.1 Single livestreamed screening/presentation).


To determine which recommended fees apply, select the appropriate duration and budget categories. Recommended fees are for individual works and apply to each additional livestreamed screening/presentation.

Duration of work

Fee type

Annual operating budget

<$100K

<$250K

<$500K

<$1M

>$1M

< 5 minutes

Recommended

56

69

90

119

147

Minimum

37

46

60

80

98

 5-15 minutes

Recommended

84

105

137

182

223

Minimum

56

70

91

121

149

15-30 minutes

Recommended

113

140

182

242

298

Minimum

75

94

122

162

199

30-60 minutes

Recommended

138

173

224

298

367

Minimum

92

115

150

199

245

60+ minutes

Recommended

167

209

271

360

443

Minimum

111

139

181

240

296

1.2.1.3 Package fees for livestreamed screening/presentation (programs of 6 or more works under 30 minutes)

Package fees for livestreamed screenings/presentations encourage programs of shorts, including films, videos, and pre-recorded audio works. These fees apply to curated or thematic programs, with a minimum of 6 works under 30 minutes that have been produced by different artists.

These fees do not apply to programs of works by the same artist, which are considered "retrospective" programs. For retrospective programs, single livestreamed screening/presentation fees apply (1.2.1.1 Single livestreamed screening/presentation).

These fees apply to programs that are presented  as a single livestreamed event, with works played one at a time and in a determined order. The total duration of the event should be similar to that of a single livestreamed screening/presentation event (e.g., livestreamed feature film screening).

The fees listed here are per work (not per package).

Duration of work

Fee type

Annual operating budget

<$100K

<$250K

<$500K

<$1M

>$1M

any duration
< 30 minutes

Recommended

110

138

179

239

293

Minimum

73

92

120

159

196

1.2.1.4 Add-on fees for livestreamed screenings/presentations

Add-on fees apply if presenters make a work available for on-demand streaming on their website, platform, or social media channels after it has been presented in a livestreamed program.

Add-on fees are paid in addition to the livestreamed screening/presentation fees. Add-on fees are calculated as a percentage of the single livestreamed screening/presentation fee based on how long the work is available on-demand.

Add-on fee

Additional % of single livestreamed screening/presentation fee

Work available for on-demand streaming after it has been presented in a livestreamed screening/presentation

plus 50% for up to 2 weeks of availability

plus 25% per week for each additional week after 2 weeks of availability

1.2.2 On-demand screenings/presentations (asynchronous presentation mode)

Fees apply to online programs that are accessible for streaming at the viewer's convenience via the presenter's website, digital platform, or social media channels. On-demand programs may be freely accessible to anyone with an Internet connection. Presenters may also require viewers to activate programs through a ticket, pass, or registration to access their content.

Period of on-demand availability

The standard period for a work to be available for on-demand viewing is up to two weeks. Add-on fees apply when programs are available for on-demand viewing for more than two weeks.

Streaming window after content activation

If the viewer needs to activate a program through a ticket, pass, or other form of registration to stream its content, the standard timeframe to complete the streaming is up to 72 hours. Add-on fees apply when the streaming window extends beyond the initial 72 hours.

Exclusions

This category of fees does not apply to works presented through:


1.2.2.1 Single On-demand screenings/presentations

To determine which recommended fees apply, select the appropriate duration and budget categories.

Recommended fees are for individual works, for a period of on-demand availability of up to two weeks, and for a streaming window of up to 72 hours. Add-on fees apply for longer periods of on-demand availability and streaming windows.

Duration of the work

Fee type

<$100K

<$250K

<$500K

<$1M

>$1M

< 5 minutes

Recommended

164

207

269

358

440

Minimum

110

138

179

239

293

< 15 minutes

Recommended

252

315

410

545

670

Minimum

168

210

273

363

447

15-30 minutes

Recommended

338

421

547

727

895

Minimum

225

281

365

485

597

30-60 minutes

Recommended

416

520

676

899

1105

Minimum

278

347

450

599

737

60+ minutes

Recommended

500

626

813

1081

1330

Minimum

333

417

542

721

887

1.2.2.2 Package fees for on-demand screenings and audio presentations (programs of 6 or more works under 30 minutes)

Package fees for on-demand screenings/presentations are meant to encourage programs of shorts, including films, videos, and pre-recorded audio works. These fees apply to curated or thematic programs, with a minimum of 6 works under 30 minutes that have been produced by different artists.

These fees do not apply to programs of works by the same artist, which are considered "retrospective" programs. For retrospective programs, on-demand screening/presentation fees apply.

These fees apply to on-demand programs that can be accessed through a single compilation or through a playlist that provides access to individual works. If works are accessed individually, they should all be made available for on-demand viewing at the same time and should remain available for the same period of time. If content activation is required (through a ticket, pass, registration, etc.), the activation should be for the entire program, not for individual works. The viewing window should also be applied to the program as a whole, not to individual works.

The compiled duration of all works included in the program  should be similar to that of a single screening/presentation event (e.g., feature film screening).


The fees listed here are per work (not per package).

<$100K

<$250K

<$500K

<$1M

>$1M

any duration < 30 minutes

Recommended

164

207

270

358

441

Minimum

110

138

180

239

294

1.2.2.3 Add-on fees for on-demand screenings and audio presentations

Period of on-demand availability

Add-on fees apply when programs are available for on-demand viewing for more than two weeks.

Streaming window after content activation

Add-on fees apply if a viewer has more than 72 hours to complete the streaming after activating a program to access its content (ticket, pass, registration, etc.).

Add-on fees are paid in addition to on-demand screening/presentation fees. Add-on fees are calculated as a percentage of on-demand screening/presentation fees for different time frames after the standard period of on-demand availability and streaming window.

Add-on fee

Proposed additional % of on-demand screening/presentation fee

On-demand availability period over 2 weeks

plus 25% per week each additional week up to 1 month

plus 25% per month each additional month up to 3 months

plus 25% after 3 months for up to 1 year

plus 25% per year after 1st year

Streaming window exceeds 72 hours for programs requiring activation

plus 25% per additional 72-hour streaming window

2. MEDIA ARTS EXHIBITIONS

2.1 In-person media arts exhibitions

In-person media arts exhibitions are presentations of media art works in physical exhibition contexts. Exhibitions typically last three weeks or longer and present works in an ongoing way. Examples include looping audiovisual pieces and continuous digital/electronic works.

Media arts projects are small-scale versions of media arts exhibitions. Projects are narrower in scope than exhibitions and may be presented in smaller spaces or for shorter periods. For example, an installation exhibited in the lobby of a theatre for the duration of a festival.  

Costs related to installation, accessibility services, travel, accommodations and per diems are NOT included in exhibition fees. IMAA encourages presenters to provide additional financial support to artists for these services and presentation-related costs.  

To determine which recommended fees apply, select the appropriate categories based on the number of artists/collectives in a show, the scope of the show, and the annual operating budget. Recommended fees are for individual artists or collectives.  

# of artists / collectives

Type of Fee

Annual operating budget and scope

<$100K

<$250K

<$500K

<$1M

>$1M

Exhibition

Project

Exhibition

Project

Exhibition

Project

Exhibition

Project

Exhibition

Project

Solo show

Recommended

2072

1761

2484

2111

3242

2755

4320

3672

5298

4503

Minimum

1381

1174

1656

1408

2161

1837

2880

2448

3532

3002

2-3 artists

Recommended

1500

1275

1875

1594

2250

1913

2550

2168

3137

2666

Minimum

1000

850

1250

1063

1500

1275

1700

1445

2091

1777

4+ artists

Recommended

450

383

750

638

1200

1020

1800

1530

2214

1882

Minimum

300

255

500

425

800

680

1200

1020

1476

1255

2.1.1 Add-on fees for in-person media arts exhibitions and projects also presented online

Add-on fees apply to in-person media arts exhibitions and projects that are presented in their entirety in both in-person and online contexts. In this case, the same exhibition or project is presented in person and online, with minor technical adaptations for each context. The online presentation should meet the description outlined in section 2.2 Online media arts exhibitions and projects.

Add-on fees do not apply to multimodal projects with different in-person and online components that are understood to form a coherent work or body of works.  

Add-on fees are paid in addition to in-person media arts exhibition and project fees. Add-on fees are calculated as a percentage of online media arts exhibition or project fees.

Add-on fee

Additional % of applicable online
media arts exhibition or project fee

In-person media arts exhibition

plus 50% of online media arts exhibition fees (including add-on fees)

In-person media arts project

plus 50% of online media arts project fees (including add-on fees)

2.2 Online media arts exhibitions and projects

Online media arts exhibitions are equivalent in scope to in-person media arts exhibitions. The main difference is that works are presented online or in other digital formats through websites, digital platforms and interactive environments, apps, remote AR/VR experiences, etc. In this way, viewers can experience the works remotely and with their own devices.

Online media arts exhibitions are different from online screenings/presentations in the following ways:

Online media arts projects are small-scale versions of online media arts exhibitions. Online projects are narrower in scope than online exhibitions and may be presented for shorter periods of time. For example, a web-based generative artwork made available throughout the duration of a festival via the presenter’s website.

Period of online availability

The standard period for an online media arts exhibition or project to be available for viewing is up to three months. Add-on fees apply when programs are available for online viewing for more than three months.

# of artists / collectives

Type of Fee

Annual operating budget and scope

<$100K

<$250K

<$500K

<$1M

>$1M

Exhibition

Project

Exhibition

Project

Exhibition

Project

Exhibition

Project

Exhibition

Project

Solo show

Recommended

2072

1761

2484

2111

3242

2755

4320

3672

5298

4503

Minimum

1381

1174

1656

1408

2161

1837

2880

2448

3532

3002

2-3 artists

Recommended

1500

1275

1875

1594

2250

1913

2550

2168

3137

2666

Minimum

1000

850

1250

1063

1500

1275

1700

1445

2091

1777

4+ artists

Recommended

450

383

750

638

1200

1020

1800

1530

2214

1882

Minimum

300

255

500

425

800

680

1200

1020

1476

1255

2.2.1 Add-on fees for online media arts exhibitions and projects:

Add-on fees apply to online media arts exhibitions and projects that are available for viewing for a period of over three months. Add-on fees are calculated as a percentage of online exhibition or project fees based on duration of availability.

Add-on

Additional % of online exhibition or project fees

Online availability over 3 months

plus 25% for each additional month for up to 6 months

Fee is doubled for exhibitions over 6 months and up to a year

3. PROFESSIONAL FEES

3.1 Installation fees paid to artists/technicians

Installation means overseeing or participating in the installation or de-installation of works for an exhibition/project on the exhibitor’s premises. Activities associated with installation for in-person exhibitions/projects may include unpacking or packing of works, placing works in an exhibition space, calibration of equipment and software, etc. Activities associated with installation for online exhibitions/projects may include re-formatting files, programming interactive functions, designing a user interface, uploading content to a database or website, etc.

Where the participation of the artist or their specialized technician is essential to the installation of an exhibition, installation fees must be paid according to the following minimum rates.

Exhibitors should also respect provincial or territorial labour standards in effect.

Minimum fee: 4 hours

235

Each additional hour

55

Maximum per day

468

3.2 Artist talks, participation on panels/roundtables, and speaking engagements at screenings/presentations

3.2.1 In-person artist talks, participation on panels/roundtables, and speaking engagements at screenings/presentations

Fees apply to artist talks, participation on panels/roundtables, and speaking engagements at screenings/presentations. Events are held in a physical setting and involve a live audience. Attendance can be free or can require registration, a ticket, or a pass.

Participation on panels and roundtables normally requires less preparation than artists’ talks because there are more speakers contributing to the event. In some cases however, the fair remuneration of speakers may require increased fees. Presenters are encouraged to be flexible and to fairly compensate speakers based on required levels of involvement.

Speaking engagements at screenings/presentations, like introductions and Q&As, are held right before or right after the screening/presentation. They do not require special preparation from the artist and are usually short (less than 30 min.).

To determine which recommended fees apply, select the appropriate event and budget categories. Recommended fees are for individual speakers and per event. Additional fees apply if recordings of in-person events are made available online for on-demand viewing via a presenter’s website, digital platform, or social media channels, please refer to table 3.2.3.

Type of event

Type of fee

Annual operating budget

<$100K

<$250K

<$500K

<$1M

>$1M

In-person artist talk

Recommended

450

518

585

653

720

Minimum

300

345

390

435

480

In-person participation on a panel/roundtable

Recommended

150

173

195

218

240

Minimum

100

115

130

145

160

In-person speaking engagement at screening/presentation

Recommended

75

86

98

109

120

Minimum

50

58

65

73

80

3.2.2 Livestreamed artist talks, participations on panels/roundtables, and speaking engagements at screenings

Fees apply to events that are streamed at a determined date and time via an exhibitor's website, platform, or social media channels. Presenters may require viewers to register or purchase a ticket to access these events or they may be freely accessible to all viewers.

Speaking engagements at livestreamed screenings, like introductions and Q&As, are held right before or right after the screening/presentation. They do not require special preparation from the artist and are usually short (less than 30 min.).

To determine which recommended fees apply, select the appropriate event and budget categories. Recommended fees are for individual speakers per event. Additional fees apply if recordings of livestreamed events are made available online for on-demand viewing via a presenter’s website, digital platform, or social media channels, please refer to table 3.2.3.

Type of event

Type of fee

Annual operating budget

<$100K

<$250K

<$500K

<$1M

>$1M

Livestreamed artist talk

Recommended

450

518

585

653

720

Minimum

300

345

390

435

480

Livestreamed participation on a panel/roundtable

Recommended

150

173

195

218

240

Minimum

100

115

130

145

160

Speaking engagement at livestreamed screening/presentation

Recommended

75

86

98

109

120

Minimum

50

58

65

73

80

3.2.3 Add-on fees for in-person and livestreamed artist talks, participation on panels/roundtables, and speaking engagements at screenings/presentations

Add-on fees apply to recordings of in-person and livestreamed artist talks, participation on panels/roundtables, and speaking engagements at screenings/presentations that are made available for online on-demand viewing via a presenter’s website, digital platform, or social media channels. Add-on fees are calculated as a percentage of fees for in-person or livestreamed artist talks, participation on panels/roundtables, and speaking engagements at screenings/presentations.

Add-on

Additional % of fee for in-person and livestreamed artist talk, participation on panel/roundtable participation, or speaking engagement at screening/presentation

Recording of in-person or livestreamed event made available online for on-demand viewing via a presenter’s website, digital platform, or social media channels

plus 25% for up to 1 year availability

plus 50% for unlimited availability

3.2.4 On-demand artist talks, participations on panels/roundtables, and speaking engagements at screenings (e.g., introductions and Q&As)

Fees apply to pre-recorded events that are accessible at the viewer's convenience via the presenter's website, digital platform, or social media channels. On-demand programs may be freely accessible to anyone with an Internet connection. Presenters may also require viewers to activate programs through a ticket, pass, or registration to access their content.

Pre-recorded speaking engagements like introductions and comments are presented right before or right after a screening/presentation. They do not require special preparation from the artist and are usually short (less than 30 min.).

Period of availability

Fee amounts are provided for different periods of availability: up to one year and unlimited. Fees for unlimited availability apply if the presenter cannot guarantee that the file will no longer be available for on-demand viewing after one year.

To determine which recommended fees apply, select the appropriate event, availability, and budget categories.


Type of event

Duration of Availability

Type of fee

Annual operating budget

<$100K

<$250K

<$500K

<$1M

>$1M

On-demand pre-recorded artist talk 

Up to 1 year

Recommended

563

647

731

816

900

Minimum

375

431

488

544

600

Unlimited

Recommended

675

776

878

979

1080

Minimum

450

518

585

653

720

On-demand pre-recorded participation on a panel/roundtable

Up to 1 year

Recommended

188

216

244

272

300

Minimum

125

144

163

181

200

Unlimited

Recommended

225

259

293

326

360

Minimum

150

173

195

218

240

On-demand pre-recorded speaking engagement at screening 

Up to 1 year

Recommended

94

108

122

136

150

Minimum

63

72

81

91

100

Unlimited

Recommended

113

129

146

163

180

Minimum

75

86

98

109

120

3.3 Other professional fees paid to artists

Participation on a jury (per day)

125

Writing fees (per word)

0.50

4. EDUCATIONAL USE OF MEDIA ART WORKS

The following rates apply to educational institutions purchasing physical copies or long-term licenses of media art works in a specific institutional context.

4.1 Sale of physical copy

DVD, CD, Blu-ray or similar. Sale is for the life of the object, does not include replacement and is restricted to on-site/library viewing.

Price per copy

< 30 minutes

275

30-60 minutes

386

60+ minutes

497

4.2 Limited streaming license

Purchase of streaming license of a digital file for online learning platforms such as e-campuses and Massive Open Online Courses (MOOCs).

Price per work

5-year streaming license

552

5. PRINT REPRODUCTION OF FILM/VIDEO STILLS

For print reproduction of film/video stills for use in magazines and monographs offered for sale, please refer to sections 2 and 3 of the CARFAC-RAAV Minimum Recommended Fee Schedule.