Table of Contents
GENERAL INFORMATION 8
MISSION STATEMENT AND PHILOSOPHY 8
Mission Statement 8
CODE OF CHRISTIAN CONDUCT (Covering Students and Parents or Guardians) 8
RELATIONSHIP OF SCHOOL TO PARISH 9
CONSULTATIVE SCHOOL COUNCIL AND PARENT ORGANIZATION 9
Parent-Teacher Organization 9
Consultative School Council 9
SCHOOL PERSONNEL 9
SCHOOL-WIDE LEARNING EXPECTATIONS 9
DAILY SCHOOL SCHEDULE 10
HOT LUNCH PROGRAM 10
ZERO TOLERANCE POLICY AND SAFE ENVIRONMENT 10
Zero Tolerance Policy 10
Safe Environment 11
Guidelines for Adults Interacting with Minors at Parish or School Activities or Events 11
Boundary Guidelines for Junior High and High School Youth Working or Volunteering with Children or Youth 12
PARENT/STUDENT COMPLAINT REVIEW PROCESS 12
School Level 12
Department of Catholic Schools Level 13
CRISIS PLANS 13
Earthquake/Disaster Procedures 13
Procedure for Students/Staff in case of Earthquake: 13
Procedure for Parents in Case of Emergency: 13
ADMISSION AND ATTENDANCE 14
GUIDELINES FOR ADMISSION TO ELEMENTARY SCHOOLS 14
Admission Policy of Our Lady of Lourdes Parish School 14
SCHOOL STUDENT NON-DISCRIMINATION POLICY 15
INCLUSION PROCEDURES 15
Process for Referral for Assessment in the Public School 16
ABSENCES, TARDINESS, AND TRUANCY 17
Absences with Acceptable Excuse 17
Extended Absences 17
Leaving School Early 17
Leaving School Grounds 18
Physical Education Excuses 18
COMMUNICATIONS PROCEDURES 18
Parent-Teacher Conferences 18
Gradelink® – Online Grading System 19
Parent General Meetings 19
Weekly Communications 19
Anonymous Letters 19
ARRIVAL/ DISMISSAL PROCEDURE 19
Walkers—Before and After School 20
Morning Drop off and Pick up 20
Morning Drop-Off for Transitional Kindergarten 20
Morning Drop- Off for Kindergarten – 8th Grade 21
Afternoon Pick-Up 21
Afternoon Pick-Up for Transitional Kindergarten 21
Afternoon Pick-up for Kindergarten – 8th Grade 21
Late Pick-Up Policy TK – Grade 8 22
SECURITY PROCEDURES 22
Use of Parish Grounds 22
Visitors on Campus 22
PARENT/GUARDIAN RIGHT OF VISITATION 22
Custody and Release of Minors 23
EXTENDED SCHOOL DAY PROGRAMS 23
After School Activities and Enrichment Programs 23
Kids Club 23
Student Council 23
Student Safety Patrol 23
School Parties 24
Mixed Parties 24
WORK PERMITS 24
PRIVACY AND ACCESS TO RECORDS 24
Student Records 24
Directory Information 25
Parent Information 25
Parent Authorization to Use Child’s Personal Information 25
Verbal/Written Confidences 25
TRANSFER OF RECORDS 25
Student Transfers, Withdrawals and Graduation 25
Withholding of Records 26
Cumulative Student Record 26
ILLNESS/ACCIDENT PROCEDURES 26
Health Program 26
Emergency Card 26
Examination and Inoculations 26
Health Records 27
Medical Appointments 27
Communicable Diseases 27
STUDENT ACCIDENT INSURANCE 28
ACADEMICS AND CO-CURRICULAR ACTIVITIES 29
RELIGION PROGRAM AND EXPECTATIONS 29
Sacramental Preparation 29
Christian Service Program 29
GRADUATION REQUIREMENTS 29
ACADEMIC PROBATION, TRANSFER AND RETENTION 29
Academic Probation 29
TESTING PROGRAM 30
Missing Assignments 31
Grading Policy 31
Report Cards 31
HONORS AND AWARDS 32
Honor Roll 32
5th Grade Honors 32
California Junior Scholarship Federation 32
FIELD TRIPS AND EXCURSION POLICIES 33
SUMMER SCHOOL 33
ELECTRONIC COMMUNICATIONS POLICY 33
Electronic Communications Systems, Devices, and Materials and Users Covered 34
Ownership and Control of Communications 34
Guidelines for Email Correspondence and Other Electronic Communications 34
Prohibited Practices 35
Communication Devices 36
Consequences for Violations of Electronic Communications Policy 36
COUNSELING POLICY 37
SPORTS PROGRAMS 37
TUITION, FEES, and SCHOLARSHIPS 39
DRESS AND UNIFORM CODE 40
GENERAL UNIFORM POLICY 40
Makeup and Accessories 40
Girls’ Uniform 40
Boys’ Uniform 40
TK Uniform 41
P.E. Uniform 41
Mass Uniform 41
Uniform Infractions 41
NON-UNIFORM DAYS 41
Theme Day 41
Casual Dress 41
Blue Jeans Day 41
Halloween Costumes 41
SCHOOL-WIDE DISCIPLINE GUIDELINES 42
GUIDELINE OBJECTIVES 42
DISAPPROVED DISCIPLINARY MEASURES 42
RULES AND REGULATIONS 42
Playground Rules 43
Lunch and Recess Guidelines 43
In-School Suspension (ISS) 44
Out-of-School Suspension (OSS) 45
Disciplinary Probation 45
HARASSMENT, BULLYING AND HAZING POLICY 46
STUDENT THREATS 48
SCHOOL SEARCHES 48
PRINCIPAL’S RIGHTS 49
Our Lady of Lourdes Parish School is a Catholic learning community where students are prepared, formed, and empowered for the pilgrimage of life.
The faculty, administration, and staff of Our Lady of Lourdes School form a community committed to working with parents. Together we endeavor to provide our children with an education grounded in Catholic Christian values. Together we are an integral part of our parish’s commitment to education. Together we provide a holistic learning environment for our students and families, nourishing and nurturing learners as they develop their natural gifts and abilities of body, mind and spirit.
The Archdiocese deeply appreciates the choice parents and students make to enroll in its parochial elementary and secondary schools. Truly, this is a commitment for life and many families make considerable sacrifices of time and treasure to support their students while they are in school. Often, families and students continue this support even after graduation because Catholic education makes a difference. Indeed, Catholic schools are different.
All schools in the Archdiocese are intended to be environments that educate, nurture and support students according to the basic Christian principles of charity and love of neighbor. Everyone involved in the development of children and youth – teachers, administrators, parents, family and friends – is required to behave in accordance with these principles, and the students’ interest in receiving a quality, morally based education can be served if students, parents, and school officials work together.
Our Christian principles provide that:
Our Lady of Lourdes Parish established its school in 1959, as part of its commitment to Catholic education as one aspect of its commitment to pass faith from one generation to the next. The school is a constitutive part of the life of the parish, and our school families actively participate in the life of the parish community. The student body actively participates in parish events, including service projects, outreach ministries, and sacramental worship, including regular participation in mass.
The school has a parent-teacher organization and consultative school council. Those involved are advised that these bodies exist to support the school and are important for the school’s viability, but they have very different functions. Parent, parent-teacher organizations, consultative school councils and their members do not have any authority to act independently on behalf of the school or parish. They are not “agents” of the school or parish and any actions taken must receive the official written approval of the pastor and/or the principal, as the case may be.
The main functions of the Parent Teacher Organization is to raise funds for the school’s current operational expenses, to promote parental support for the school program, and to increase mutual understanding between school and parents. The membership of the parent teacher organization shall include the pastor, the principal, the parents or legal guardians, and the faculty of the school. Financial operation of a parent-teacher organization shall be governed by the regulations for financial operations as found in the Parent Teacher Organization Bylaws.
The general responsibilities of the consultative school council relate to the following areas: strategic planning; policy development; resource development; institutional advancement; advice and counsel with regard to financial planning, management and reporting; marketing of the school and evaluation of the council’s goals and activities.
The membership of the consultative school council should include the pastor, principal, parents (no more than one-third of the total membership), alumni parents, parishioners, members of the civic and local business community, and area educators. Under Canon Law and Archdiocesan guidelines, the members advise the administrative team (pastor and principal) and cannot make decisions binding for the parish education program without the approval of the administrative team (A Primer on Educational Governance in the Catholic Church, the CACE/NABE Governance Task Force, NCEA, 1998).
The regional supervisor at the Department of Catholic Schools is available to assist and guide schools in the implementation of a consultative school council.
Click link for Staff Directory
An Our Lady of Lourdes student answers God’s call through living faith, pursuing excellence, and practicing stewardship.
I live like Jesus
I know the Catholic faith and its traditions
I pray everyday
I am responsible for my learning
I am creative and do my best
I speak and write clearly
I share my gifts with family, school, parish, and community
I take care of our world, God’s gift to us
I respect the dignity of myself and others
Monday School Hours:
Kindergarten - 8th Grade 8:50 – 3:00
Transitional Kindergarten 8:50 – 2:45
First Bell 8:30 Classroom doors open.
Tardy Bell 8:50 Classroom doors close.
Tuesday – Thursday School Hours
Kindergarten - 8th Grade 7:50 – 3:00
Transitional Kindergarten 7:50 – 2:45
First Bell 7:30 Classroom doors open.
Tardy Bell 7:50 Classroom doors close.
1st - 8th Grade Recess 10:30 – 10:45
1st - 8th Grade Lunch 12:30 – 1:10
Parents will be notified of any changes in schedule through the Weekly Informer or a special newsletter.
Our Lady of Lourdes Parish School’s Hot Lunch program is provided by Choice Lunch®. Lunch, when ordered, is available Monday to Friday. Parents/Guardians must set up an account with Choice Lunch® at https://www.choicelunch.com/. All lunch ordering and payment is done through your Choice Lunch® account.
The Archdiocese of Los Angeles will not knowingly assign or retain a priest, deacon, religious, lay person or volunteer to serve in its parishes, schools, pastoral ministries, or any other assignment when such an individual is determined to have previously engaged in the sexual abuse of a minor.
Under the Zero Tolerance Policy of the Archdiocese of Los Angeles, any person guilty of sexual misconduct with a minor under the age of 18:
The administration, faculty and staff of Our Lady of Lourdes Parish School are required by state law to report any suspected child abuse. All information is kept confidential as required by law. The major responsibility of school personnel is to comply with laws requiring reporting of suspected child abuse to proper authorities. Determining whether or not the suspected abuse actually occurred is not the responsibility of the educator, but that of the child protective agency.
Any parent or guardian who is a registered sex offender must contact the principal to discuss the requirements in order to assure compliance with the Archdiocese of Los Angeles Zero Tolerance Policy.
As a member of the Archdiocese of Los Angeles community, the school wants to assure that it is in compliance with both Megan's Law and the Archdiocese’s Zero Tolerance Policy.
The school and the parish religious education programs have established ongoing safe environment training programs for students, children and youth. All parents are provided home-based materials to help them understand and support their student's education regarding child sexual abuse.
VIRTUS® Teaching Touching Safety (Mandated September 1, 2006) is a K-12 program being implemented in religious education programs and Catholic schools. This program is a vehicle through which parents, teachers, catechists and youth ministers give students the tools they need to protect themselves from those who might harm them.
The Archdiocesan Office of Safeguard the Children works with the schools and Directors of Religious Education in the parishes to establish programs. Questions concerning Safe Environment Training can be forwarded to the principal.
(Revised August 20, 2007)
To ensure the safety of the children in the Archdiocese of Los Angeles, all youth volunteers, both junior high and high school students, including students who are already 18, who work or volunteer with children/youth in school or parish settings must receive training on these boundary guidelines before undertaking their ministry in the Archdiocese of Los Angeles and must sign a Code of Conduct form to verify that they understand their obligations.
Concern for the dignity and rights of each person are intrinsic to the Church’s mission as a true witness to the spirit of the Gospel. Circumstances may give rise to conflicts among students, parents and school staff. All parties are encouraged to use every available means to resolve these conflicts when they occur. However, if the involved parties are unable to resolve their conflicts, families may use the Parent/Student Complaint Review Process for additional assistance. All those participating in the Complaint Review Process are responsible for striving toward reconciliation and shall act in good faith. Legal representation is not permitted at any meeting or mediation of the Complaint Review Process. Any person filing a complaint is to be free from restraint, coercion, discrimination, or reprisal in any form.
Should there be an emergency, we follow the same guidelines as the Los Angeles Unified School District. For information, tune into your local television or radio station. We disperse messages through Gradelink, which will send information to your email. Please make certain to sign up and update the site for your family.
This plan was established in the belief that the safest place for children during an emergency is the school site. In order to work cooperatively with us in an effort to have an effective and safe “Emergency Disaster Plan”, we need your utmost cooperation in the time of an emergency. Students and school staff are drilled monthly for fire, earthquake, and major disaster situations.
The pastor and the principal shall determine the specific method of accepting students at Our Lady of Lourdes Parish School. Parents should be made aware of the enrollment policy before registering students in the school. Preference should be given to the members of the parish. When the school cannot accept all applicants, parents should be encouraged to enroll their children in the parish Religious Education Program.
All incoming students are tested and upon satisfactory performance will be considered for admittance. The applicant student must demonstrate that he/she is developmentally and/or academically ready as determined by all the data compiled as a result of admission process and will be admitted as follows:
Priority 1: Students whose families are registered and active parishioners of Our Lady of Lourdes Parish and who regularly attend Mass at Our Lady of Lourdes as verified by use of Church envelopes for which a minimum contribution is expected, and whose families submit their registration forms by the required dates. (Siblings of students already attending have priority.)
Priority 2: If room is available, transferring Catholic students whose parish of residence is Our Lady of Lourdes and who previously attended another Catholic school.
Priority 3: If room is available, transferring parish students who previously attended public school.
Priority 4: If room is available, Catholic students from outside of the parish, whose families will support the school.
Priority 5: If room is available, other students who by their behavior and attitude demonstrate an acceptance of Our Lady of Lourdes Parish philosophy.
In addition, the Transitional Kindergarten program considers a number of factors when determining admittance:
Priority 1: Birthdate – Preference is given to older children, keeping in mind the age requirements for promotion into Kindergarten the following year.
Priority 2: Kindergarten Applicants – Preference is given to those children who have applied for admission to Kindergarten and have been determined not to be ready for that program.
Priority 3: Siblings – Preference is given to those children who already have siblings at Our Lady of Lourdes Parish School.
Priority 4: Developmental Level – To the extent that the Development Level can be ascertained by the Transitional Kindergarten Teacher, priority is given to those children who have reached a level of development and demonstrate a readiness that will allow them to succeed in the Transitional Kindergarten program.
Our Lady of Lourdes Parish School, mindful of its mission to be a witness to the love of Christ for all, admits students regardless of race, color, national origin, and/or ethnic origin to all rights, privileges, programs, and activities generally accorded or made available to students at the school.
The school does not discriminate on the basis of race, color, disability, medical condition, sex, or national and/or ethnic origin in the administration of educational policies and practices, scholarship programs, and athletic and other school-administered programs, although certain athletic leagues and other programs may limit participation and some archdiocesan schools operate as single-sex schools.
While the school does not discriminate against students with special needs, a full range of services may not always be available to them. Decisions concerning the admission and continued enrollment of a student in the school are based upon the student's emotional, academic, and physical abilities and the resources available to the school in meeting the student's needs.
Through the mission of the Archdiocese, Our Lady of Lourdes strives to serve children with varied learning needs. All educators in Archdiocesan schools follow “Directions for the Inclusion Process in Catholic Schools: Support Team Education Plan Process (STEP) and Minor Adjustment Plan Process (MAP)”. Parents or guardians who feel that their student may need a minor adjustment to enable him/her to participate in the general education curriculum of the school should consult the student’s teacher and principal to determine how best to meet the student’s needs. Parents or guardians may request the “Disability Discrimination Complaint Review Process” from the principal to address unresolved issues.
In the Catholic school setting, our mission is to teach as Jesus did. The Support Team Education Plan (STEP) is a process to address the needs of the students in our schools and to facilitate participation in the Catholic School Curriculum. We are called to celebrate the unique gifts of each child, which are a reflection of God’s love.
The STEP process guides the administration, faculty and staff through appropriate means of support for students who have an identified disability that is affecting their learning on a regular basis. As soon as a student has an ongoing need for support in the classroom (whether identified by the student, parents, and/or teacher), and the student continues to experience difficulty in the learning environment, the teacher will begin the STEP process by referral to the STEP coordinator. The STEP process is as follows:
STEP 1: Classroom support
The teacher works with the student and parent, implementing available classroom and school supports.
STEP 2: Team referral
The student is in need of additional help, and the teacher submits a request for a STEP meeting.
STEP 3: Parents will be notified of STEP meeting, and will be asked to complete a questionnaire.
STEP 4: The STEP meeting will take place with the STEP team composed of the Administration, STEP
coordinator, Teacher and Parents. Information regarding the student’s strengths and present levels of performance will be discussed. Strategies will be formed and an action plan will be finalized. Action plans will include support strategies to be used, identification of responsible parties, development of a timeline, arrangement of follow-up meetings and future evaluations scheduled.
STEP 5: The STEP team will reconvene to discuss and review the student’s progress towards the goal of the previous STEP meeting.
STEP 6: If further educational testing is deemed necessary, the parent can request the child be assessed at the local public school.
The Department of Catholic Schools strives to assist each school within the Archdiocese of Los Angeles in serving the educational needs of its students within their resource means in a faith-filled environment. Our Lady of Lourdes has implemented the STEP process that allows parents and students to meet with teachers and administrators to address any problems that might interfere with a student’s success in school. This process includes observation of the child, gathering data, implementing instructional strategies and/or making minor adjustments in the classroom. Minor adjustments may include actions such as preferential seating or extra time for assignments.
Sometimes, however, a student may need services or assessment not available at the parochial school. The students may need special education services provided by the public school system, which we, as private schools, are not required to offer and sometimes are not able to provide.
The Individuals with Disabilities Education Improvement Act (IDEIA) is the federal law that assures children with disabilities receive a free appropriate public education (FAPE) and are not discriminated against in or by any public agency providing special education services. Public schools have the responsibility to identify, locate, and evaluate children who attend private schools within their district boundaries. This is called child find.
Public school districts are required to use IDEIA funds to serve parentally placed private school students. The funds used must be in the same proportion as the number of students identified with a disability in the public school. Public schools must obtain written affirmation from private school representatives that meaningful consultation has occurred.
Students who are placed in private schools have a right to an assessment for eligibility for special education services. This assessment can be requested from the student’s local public school free of charge. Please note that the following information may change at any time due to amendments in the federal and state special education laws and regulations. Check the following website for further information: http://www.usccb.org
Parent requests that their child be assessed. Request must be in writing and delivered to the local public school. If being mailed, use registered mail.
The public school must complete an assessment plan within fifteen (15) days of receipt of a referral, describing the types and purposes of the assessments, which may be used to determine the child’s eligibility for special education services. Parents must return the plan within fifteen (15) days and consent to the assessment by signing the plan before the child can be assessed.
Once the parent signs the assessment plan, the public school has sixty (60) calendar days to complete the assessment and hold an Individualized Education Program (IEP) meeting for the child. An IEP is the written plan that describes a child’s needs and abilities, and the goals, placement, and services designed to meet those needs.
If the IEP team determines that the child is eligible for services, and the parents do not want the child to enroll in public school, an Individualized Services Plan (ISP) is developed. If the child transfers to a local public school, an IEP is developed and the child receives special education services.
Principals and teachers are responsible for checking the regular attendance of all students. Every absence must be recorded on the attendance register and record. Elementary schools record absences according to the instruction on the Student Attendance Register. When a student is absent from school for any reason, a parent or legal guardian must call the school office (818-349-4588) between 8:15 a.m. and 8:45 a.m. to give the reason for the absence each day the student is away from school.
In addition to calling the school office to report an absence, the State of California requires a written excuse signed by the parent or legal guardian upon return to school. This note, which is required for re-admission to class, must state the reason for the absence, as well as the date(s) when the student was not in school. If a student is absent three or more days, a doctor’s note is required. Students without notes will remain in the school office until a note arrives.
Any student leaving during the school day is to be picked up in the office. No student will be dismissed directly from the classroom. Doctor and dental appointments during school hours should be kept to a minimum. If a student arrives 30 minutes after school begins or leaves 30 minutes prior to the end of school, he/she is marked absent for a half a day.
A pupil absent from school because of television or movie contracts is considered as an ordinary absentee and is marked as such in the Student Attendance Register.
When a student has been absent, a written excuse signed by the parent or guardian is required, and the excuses are kept on file for a period of one year. An acceptable excuse includes illness, attendance at medical or dental appointments, funeral services for family members, quarantine directed by County or City Officials or emergency, or special circumstances as determined by the school authorities. Excessive unexcused absences may result in the loss of academic credit.
In accordance of California, Department of Education codes on truancy, when, for family reasons, parents wish to take their children out of school temporarily, the principal must be informed and will discuss with the parents the possible effects of such an absence. Additionally, if a student is absent for an extended time, (e.g. 15 or more days), official grades may be withheld.
A student may not leave the school before the regular dismissal time without a written request from a parent or guardian. The request must state the reason for early dismissal. Requests for early withdrawal of a student during school hours must be requested in writing on the day of the withdrawal. It must have the parent’s signature.
Students will be marked tardy if they are not unpacked and at their desk ready for instruction at the 7:50 a.m. bell. A record of all tardiness is kept in the attendance register and records. The student will receive a referral for each tardy. When a student (3rd - 8th) is tardy for the third time within a trimester, he/she will be given a detention. Parents of students in Transitional Kindergarten through 2nd grade will receive a call from the school after three days tardy.
California Department of Education, EC Section 48260 (a), A student who is absent from school without an acceptable excuse three full days in one school year or is tardy or absent for more than any 30 minute period during the school day on three occasions in one school year, or any combination thereof, is a truant and shall be reported to the attendance office or superintendent of the school district.
In the event that the school suspects that a student is truant (absent from school, without an acceptable excuse), the school administration will contact the parent or guardian. If the school suspects that the student is a habitual truant (absent three times in a school year, without an acceptable excuse) and all resources at the school level have been exhausted, the school principal will notify the local public Child Welfare and Attendance authorities.
A student who has been reported once as a truant and who is absent again from school one or more days, or is tardy on one or more days, without an acceptable excuse, will be reported again as a truant to the attendance office of the local public school district. A student who has been reported as truant three or more times is considered a habitual truant and is subject to dismissal.
If a student has been absent without excuse, and it is impossible to contact the parent or guardian within 24 hours after repeated attempts, the attendance office of the local public school district, the local police department, Child Protective Services or all of those agencies will be notified.
In order for any student to be excused from physical education activities, he/she must have a written note from the parent or guardian. If the excuse is for more than three (3) days, he/she must have a statement from a medical doctor specifying the need and the approximate length of recuperative period. Physical Education restrictions apply to recess, lunch, and other associated physical activities. Students are released from excuse in writing or expiration of doctor’s note only.
Communication between parent/guardian and teacher is essential for establishing a good working relationship. The principal is also available for consultation, but only after the parents/guardians have discussed the matter with the classroom teacher.
Individual parent-teacher conferences are scheduled through the school office. These conferences are held before or after school. Teachers are NOT available for conferences during recess, lunch periods or car line. During carline, the teacher’s primary responsibility is to monitor the safety of the students. Please do not engage the teachers in conversation at this time. It is not appropriate to call teachers at home regarding matters related to school. Parents are not permitted to go to any classroom while classes are in session or to confer with teachers during the school day except as authorized by the principal.
The principal is available for appointments by calling the school office.
Scheduled school-wide Parent-Teacher conferences will be held during the progress reporting period of the first and second trimester. A third trimester meeting may be scheduled on an as needed basis.
Please be as courteous to the teacher as you would expect him/her to be to you. Questioning the teacher’s authority in front of the child is not helpful. If you have such a disagreement, please request a private interview with the teacher.
Please try to be open to both sides of the story if a problem arises.
Perception differences and information reported incorrectly may lead to unnecessary confrontation with the teacher.
Discuss classroom difficulties with the teacher first before bringing them to the principal.
If the teacher and parent/guardian are not able to resolve a difficulty, an appointment may be arranged with the parent, the teacher and the principal.
Teachers will post grades online using Gradelink®, a web-based school portal system. Parents will be able to check their child’s latest grades, receive email alerts when new grades are posted, and review the status of what homework has been turned in. It is important to understand that while Gradelink® accounts will accurately reflect student progress, they are not intended to be used for daily grade reports. Parents/Guardians are responsible for accessing Gradlink periodically to assess student success.
Gradelink® accounts can only be accessed using individual usernames and passwords. Parents and students will receive activation codes for their accounts at the beginning of the school year, along with instructions and support for activation. The Gradelink® account is intended to strengthen communication and partnership between home and school in order to better support the student’s academic progress and help each student take greater responsibility for his or her own academic success.
PTO GENERAL MEETINGS are usually held in September, January and May. In order to stay well informed, all parents are expected to attend these meetings.
Communications between the school and home will take place via the school website including Administrative Memo, Weekly Informer, calendar etc. A weekly family envelope system will only be used for special items
The administration and faculty of Our Lady of Lourdes welcome and respect parent and student input regarding school matters. However, student and parents are asked to follow the established channels of communication as published in the handbook. School personnel will not acknowledge nor address any issues made known through anonymous letters, phone calls or any other means of anonymous communication.
There is no yard supervision before 8:30 a.m. Monday and 7:30 a.m. Tuesday – Friday or after 3:15 p.m during normal school days.
Arrival Policy: Students are not to be on the school grounds prior to 7:30 a.m. unless they are going to Kids Club or an approved school activity.
Dismissal Policy: Carline ends and gate closes 15 minutes following dismissal, at which time remaining students will be sent to Kid’s Club. 30 minutes after dismissal, families will be assessed the current “drop-in” rate for Kids Club services, unless the students are participating in supervised after school activities or after school sports.
Students who are on school grounds before 7:30 a.m. or after 3:15 p.m. will be taken to Kids Club and families will be assessed the current “drop-in” rate for Kids Club services. See Kids Clubs section for details.
The school must be notified in writing if a student is going home with someone other than an authorized person on the Emergency Card. Transitional Kindergarten students must be signed in and signed out every day by an authorized person whose name appears on the Emergency Card. No student will be released to unauthorized adults without written authorization. Verbal authorization is not acceptable as an alternative.
Once a student has arrived on the school grounds, he or she must not leave the premises for any reason unless accompanied by a parent/guardian or specified adult and permission has been received from the school office. This also applies to students involved in after school sports or activities.
Siblings of students involved in after school sports or activities must be picked up in accordance with the Dismissal Policy.
Under no circumstances will any student be allowed on campus unsupervised.
Students who walk to school or walk home from school must have a signed permission slip to do so and which must be updated yearly. Walkers must enter or exit the school campus by the patio area between Stroup Hall and the church or the gate by the parish center. Students should not use the alley on the west side of the school.
Bicycles may be used as a means of getting to and from school. Remember that state law requires the students to wear a helmet. At no time may bikes be ridden into or on the school grounds. Students walk their bikes into the schoolyard by either: The gate on Superior Street by the Parish Center, or the patio area between Stroup Hall and the church. All bicycles must be locked. Skateboards or razor scooters are forbidden on school premises.
Please park on Superior Street and enter via the school office or use the church parking lot. Parents must park and walk their children to the Transitional Kindergarten classroom.
All Transitional Kindergarten students must be walked to the classroom and signed in. Children may not be walked to the classroom by anyone other than a parent, legal guardian or individuals specifically designated on the Emergency Information Card that is on file with the school office. The only exception shall be for those students who are registered for morning drop-off for Kids Club. Those students will have to be taken to Kids Club in the usual fashion. Authorized Kids Club Personnel will then transfer them to the Transitional Kindergarten classroom at the appropriate time. (Please note that we will designate specific Kids Club personnel to sign your child in and out at Transitional Kindergarten.)
Late arriving students must be brought to the school office, receive a tardy slip and then walked to the Transitional Kindergarten classroom by their parents to be signed in.
Our Lady of Lourdes Parish School complies with local municipal codes. It is illegal to enter and drive on the campus while on the phone. For the safety of students and staff, the school reserves the right to restrict vehicle access due to instances of distracted driving, including but not limited to cell phone use.
All cars are requested to approach the Kinzie St. entrance from the East (use Etiwanda Ave. to Kinzie St. and turn left into driveway). Please do NOT form a line before 7:30 a.m. on Kinzie St. or on campus. Cars should not enter Kinzie St. from Reseda Blvd. as this may create a backup on an already busy street.
Please enter the yard using the gate between the field and Stroup Hall on Kinzie St. Proceed in a diagonal line to the lower gate. Students must exit only when cars come to a complete stop. The drop off area will be marked by cones and supervised. Please follow the staff directives.
To ensure the safety of each child, students may not be dropped off on Kinzie Street. Parking on Superior St. should be limited to Transitional Kindergarten parents only. Transitional Kindergarten parents must park and accompany their child/children on to campus. Under no circumstances is a child to be dropped off in the school or Church driveway, or alley. The office parking lot west of the school and Methodist Church are prohibited for drop off and pick up at the request of the businesses. Cars may be cited and towed at owner’s expense. At no time should a student be dropped off outside the school and Church campus to enter the school unaccompanied by an adult.
YARD SUPERVISION BEGINS AT 7:30: Please refer to Arrival Policy for details.
All Transitional Kindergarten students must be signed out at the 8th grade lunch pavilion via the Moran Center gate.
Children are no longer to be picked up at the Transitional Kindergarten classroom.
To better facilitate the movement of students off campus at the end of the day, we are asking for Transitional Kindergarten student be signed out at the 8th grade lunch pavilion near the Moran Center gate. Students will not be released to anyone other than a legal guardian or individuals specifically designated on the Emergency Information Card that is on file with the school office. Please contact the school office in writing if you need to make alternate arrangements. For those students who are registered for afternoon Kids Club, they will be signed out of Transitional Kindergarten by authorized personnel from Kids Club. Those students will be transferred to Kids Club at the appropriate time. Parents may then pick those children up from Kids Club in Room 1 entering through the Moran Center gate. (Please note that we will designate specific Kids Club personnel to sign your child in and out at Transitional Kindergarten.)
Due to classes being in session and end of day student transition, we are asking for your cooperation with this new procedure. If you need to make an appointment to see the teacher on any matter, that should be arranged through the School Office.
In an effort to increase the safety of students and staff in carline, we have implemented new pick up guidelines for walk-in parents/guardians. When walking in to pick up students, enter the campus through the Moran Center gate and wait in the 8th grade lunch pavilion for students to be called to you.
Our Lady of Lourdes Parish School complies with local municipal codes. It is illegal to enter and drive on the campus while using a cellphone.
Gates will open at 3:00 and close at 3:15. Please do not arrive earlier and do not park in the driveway. On shortened days, the gates will close 15 minutes following dismissal. Traffic laws prohibit stopping, waiting or forming non-moving carlines on Kinzie Street. Cars that do not comply can be ticketed. Please do not block or park in any driveway including our own.
All cars approach the Kinzie Street entrance from the East (use Etiwanda to Kinzie and turn left into the driveway). Drivers are greatly discouraged from entering Kinzie from Reseda Blvd. as this may create a backup on an already busy street and anger parents who have been waiting in car line.
Use the gate between the field and Stroup Hall on Kinzie Street. Proceed in a single line, turn east and continue in a single line as instructed. Please remind your riders to watch for your car and to come to it as soon as you have stopped in the pick up area. It is the responsibility of students to go to their car as quickly as possible. If riders are not ready, the driver will be asked to move on and re-enter the traffic pattern or park in the Parish’s lot East of the gates. The driver will then walk to the 8th grade lunch pavilion near the Moran Center gate to meet their rider or riders.
At no time will a student be released to anyone other than their legal guardian or individuals specifically designated on the Emergency Information Card that is on file with the school office. Please contact the school office in writing if you need to make alternate arrangements.
Students not picked up within 15 minutes following dismissal will be taken to Kids Club. 30 minutes after dismissal families will be assessed the current “drop-in” rate for Kids Club services.
There is limited parking for parish center personnel, school personnel, parent volunteers and church visitors on the east side of the fence between the church and parish center. When possible carpooling is always encouraged.
Parents may park on the west side of the fence when driving for school events (including sports, and field trips). Students may not be dropped off in the parking area. If you need to park your car, please follow the regular traffic pattern and have students exit in the drop off areas before you proceed to the parking area. There is also limited time parking on Kinzie and Superior Streets. K-8 Students may not be dropped off or picked up on Kinzie St. or Superior St.
The grounds and/or facilities of the parish campus may only be used with the written permission of the pastor or his delegate.
All visitors, including parents, must report to the school office upon arrival. NO other person will be allowed to visit the school or converse with students during school hours. Badges, provided by the school, are required to be worn by all volunteers and visitors on the school grounds during the school day.
Animals are not allowed to be brought on to school grounds, unless authorized by the principal in advance. Skateboards, scooters, rollerblades, roller skates, and bicycles are not-permitted to be used on campus at any time.
For safety reasons, ALL visitors, INCLUDING PARENTS who are working in the school, are to obtain a Parent Volunteer/Visitor badge and sign the Volunteer/Visitor Log in the school office UPON ARRIVING AND WHEN LEAVING the school EACH VISIT. Parents and other visitors are NOT permitted to visit the classrooms and/or student bathrooms at any time unless arrangements have been made with the teacher and/or principal, they have registered in the office and have obtained a parent volunteer/visitor badge. No one is to interrupt a classroom without prior permission.
Parents may not bring non-students on field trips or when volunteering on campus. We ask that parents/visitors turn off their cell phones and refrain from eating and/or drinking in the classrooms.
Before any guest is invited to give students a presentation, approval must be secured from the principal and he/she must be notified. Classroom disruptions must be kept to a minimum and learning time to a maximum.
Parents/legal guardians and visitors are expected to confer with teachers after school or at other scheduled times. Appointments are recommended. Classroom instruction should not be interrupted nor delayed. Younger siblings must not be left unattended, and may not be left with a school-age family member during school hours.
The school requires that the custodial parent file a court-certified copy of the custody section of the divorce decree or a court-certified copy of the custody decree with the school. In the absence of that order, equal rights will be afforded to both parents.
The school does not assume any liability for injuries received on or about the school premises before or after school hours. Other than involvement in authorized before/after school sports or activities, student should not be on campus outside of school hours. Please refer to arrival and dismissal policies for details.
Students are not allowed to leave campus on their own (i.e., walk home, walk downtown) without written authorization from parent.
All students enrolled in an after school enrichment program must report to a designated meeting place. No child will be dismissed from after school program without a parent/guardian, or an authorized person, signing them out. These precautions are set for safety and accountability purposes. Students must be picked up at arranged dismissal time. Students will be taken to Kids Club by a coach or activity leader if not picked up at dismissal. 15 minutes after dismissal, families will be assessed the current “drop-in” rate for Kids Club services.
Kids Club is the school sponsored before and after school care. There is a time of supervised care before school from 7:00 a.m. to 7:30 a.m. The hours of after school care are from 2:45 p.m. to 6:00 p.m. The children are given time to do their homework and time for craft activities and play. This program is for after school supervision and homework assistance. Babysitting for after hour school meetings will not be provided. All students must be signed in for morning drop-off and signed out for afternoon pick-up.
For information on this program (e.g. hours, fees, etc.), please refer to the link on our school website.
The Student Council is composed of students from Grades 6 through 8. The Student Council plans, organizes, and coordinates certain school activities with the approval of their moderator and the principal. Student council members are expected to maintain certain grade and behavior scores. Students who have repeated behavior or academic deficiencies may be suspended or removed from active participation.
The Student Safety Patrol is made up of students from Grades 6 - 8, coordinated by the Student Council Safety Officer. It is under the moderation of the 7th Grade homeroom teacher. The Student Safety Patrol is in charge of raising and lowering the flag, setting up cones for traffic, and gate access before and after school.
All grades are invited to participate in three seasonal parties every year – Halloween, Christmas and Valentine’s Day. Birthday celebrations must be discussed with the homeroom teacher in advance of the celebration. No door or locker decorations are allowed for individual birthdays. Birthday treats for the class should be modest and limited to donuts, cupcakes, or cookies. Please check with homeroom teacher for any allergy restrictions.
Invitations to birthday parties being held outside of school may be distributed at school only after discussing with teacher and only if invitations are being handed out to the entire class, or all the boys in class (for a boy’s birthday party), or all the girls in class (for a girl’s birthday party).
Mixed parties involving students of the upper grades even when they are held at home are strongly discouraged. Parents are asked to cooperate with this regulation, even though, strictly speaking, the matter of parent-sponsored parties is under parental control and not that of the school (Archdiocesan Administrative Handbook). Parties involving one or more entire families are encouraged.
Under California law and other relevant laws, a minor student may not work without a work permit issued by the appropriate authority. To obtain a work permit, certain information is required from the student’s school. Information regarding work permits and how to apply is available from the California Department of Education website: www.cde.ca.gov.
The minor/student, after obtaining a promise of employment, must obtain a “Statement of Intent to Employ Minor and Request for Work Permit.” The minor, the employer and the parent or guardian must each complete their sections and submit the completed application to the school. The school will verify the information entered on the application by the minor and parent or guardian and will also examine the student’s records and consult the teacher to confirm the student’s satisfactory academic achievement to date. The student must then submit the form to the “work permit issuing authority.” If all requirements are met, the work permit issuing authority may issue the “Permit to Employ and Work.” The “work permit issuing authority” is the Superintendent of the local public school or those persons authorized in writing by the Superintendent to issue the permit.
A copy of the signed work permit must be kept in the student’s file. For additional information and forms see
Maintaining confidentiality is the legal, ethical and professional responsibility of every member of the school community, including students, parents or guardians, teachers, aides, and all other employees. Every member of the school community must respect the privacy of all students, families, employees, the principal and the pastor.
“Student records” means any record related to a student that is maintained by a school or one of its employees. It includes health records. It does not include “directory information” or a school employee's informal notes, if the notes remain in the sole possession of the maker and are not made available to others, except to a substitute.
Only the principal, as custodian of the records, authorizes the release of pupil records. Only teachers or administrators charged with pupil oversight have the right to view or use pupil records. A teacher’s aide may view or use pupil records only with direct teacher supervision. Pupil records may be released by judicial order such as a subpoena or a search warrant. In specific cases, such as suspicion of kidnapping, police officers may be given access to records.
Parents and legal guardians of minors have the absolute right to access their child’s pupil records in accordance with the school’s reasonable procedures for providing such access. Parents or legal guardians may grant any specified person written consent to access specifically identified pupil records. In cases of legal separation and/or divorce, California state law gives the custodial parent and a non-custodial parent with visitation rights, the right to access and examine pupil records. However, only the custodial parent may consent to the release of records and has the right to challenge the content of the records and to write responses to information regarding disciplinary action. A non-custodial parent without visitation rights has no right of access to records of any kind.
“Directory information” means one or more of the following items: pupil's name, address, telephone number, date and place birth, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees and awards received, and the most recent previous public or private school attended by the pupil.
The school will, to the extent possible, minimize access to student telephone numbers or personal email addresses, unless the parents or legal guardians consent to broader access. To the extent possible, users should try to minimize access to or distribution of student telephone numbers or personal email addresses, unless the parents of legal guardians consent to broader access. Room parent rosters, class lists, telephone numbers, email address lists or any other personal information about families and students are considered confidential and may be used only for the purposes specified. In no cases should commercial enterprises be given access to Directory Information.
Parent/Guardian telephone numbers and addresses listed in the Family Directory or in any other school communication and email addresses should be strictly confidential and used for official school business only.
Whenever a student’s image, name, voice and/or work is to be published or used for non-commercial purposes, including, but not limited to, publicity, exhibits, printed or electronic media broadcasts, student publications, marketing or research, parents must execute the Parent’s Authorization to Use Child’s Image, Name, Voice and/or Work for Non-Commercial Purposes giving permission for such publication.
Students or parents or guardians may provide confidential information to school employees in many ways. Students may confide in staff verbally, in writing, such as a note or a writing/journal assignment. All school employees are required to respect the verbal or written confidences of adults and students, except in cases where the health or safety of the student or others is involved. If the confidence received relates to a health or safety issue, the pastor, principal or other person in charge or appropriate authorities must be notified promptly, keeping in mind the rights of privacy that apply. Archdiocesan policy on reporting suspected abuse of children or vulnerable adults must be followed when applicable.
Whenever a pupil transfers from one school to another, the former school upon a request will transfer a copy of the Cumulative Student Report and the original Health Record from the school where the pupil intends to enroll and a release from the parent or guardian. The original Cumulative Student Report remains at the school. A record of the transfer, the reason for the transfer, and the name of the school to which the student is transferring or entering after graduation should be entered on the original copy of the Cumulative Student Report and in the Student Attendance Register. Official transcripts are not given to students or parents. The school grants full credit for all work a student accomplishes up to the time of transfer. Principals may be required by the County Board of Education to report the severance of attendance by any student.
Under California law, a private school cannot refuse to provide student records to a requesting school because of any charges, including tuition or fees that are owed by the student or parent. However, the school may withhold from parents or guardians the grades, diploma, or transcripts of a pupil pending payment of certain amounts for damaged property, the return of loaned property or unpaid tuition or fees, in accordance with school policy.
Full and accurate records, including standardized test results, of each student are entered on the official Archdiocesan Cumulative Student Record form and are kept on file permanently. Only authorized personnel have access to these records. Health records are maintained in a separate file.
Permanent records cards include only the following information:
A complete health record of each student is kept and the school strives to make available the health program of the Public Health Department. An Immunization Record must be on file before a student is admitted. Please inform the school and teacher of allergies or sensitivities in your child’s health history.
Each student shall have an Emergency Card that is complete, current, and readily available to the school. The student’s parent or guardian is required to inform the school when there are changes to a home, cell or work phone number or address, the names of persons to notify in case of an emergency, or to any medication prescription for a student. The Emergency Card shall indicate whether or not the parent or guardian gives the school permission to choose a physician in an emergency.
In case of emergency, the Emergency Card will be shown to the paramedics or emergency room staff to authorize treatment, and to advise them if a student has any particular medical needs or is on medication. Therefore, it is imperative that the information be accurate, complete and up-to-date.
When a student becomes ill or is injured, the parent or guardian will be contacted immediately. If the parent or guardian cannot be reached, another person listed on the emergency card will be contacted.
Only minor and very basic first aid will be administered to students at school; no secondary treatment, such as changing or removing bandages, will be administered. Parents or guardians will be contacted immediately if there is any question regarding the seriousness of or complications arising from an injury.
No medicine of any kind, including aspirin, may be given to students without written permission from parents/guardians.
A student, with the permission of the parent or guardian, may be subject to routine tests in school, including auditory, visual, and dental inspection and, upon referral by the principal, to a complete physical examination and/or other professional help.
All directives regarding immunization, issued annually by the State of California, shall be implemented. No student may be unconditionally admitted to school unless he or she has been immunized against poliomyelitis, measles, rubella, diphtheria, tetanus, pertussis, and varicella for first admission to schools in California. In addition, Hepatitis B immunization is required for students entering preschool and kindergarten. All students entering grade seven are required to present documentation showing the dates when three doses of Hepatitis B and two doses of measles-containing vaccine have been received. All students entering a California school for the first time must have a Mantoux tuberculosis test.
Immunization is not required for admission if a parent or guardian presents a letter stating that such immunization is contrary to his or her beliefs, or presents a written statement from a physician to the effect that immunization is not considered safe or reasonable beneficial to the individual student.
Every school must comply with all Health Department requirements. Every school has a Health Record Card for each student enrolled in the school. Upon transfer to another school, the student health records are forwarded with the student’s transcript to the receiving school.
Early dismissal for medical or dental appointments shall be granted when the parents/guardians make a request. Parents/guardians are urged to keep such requests to a minimum and encouraged to make arrangements for care during vacation periods or after school hours.
Medication shall not be furnished by the school. No medications of any kind can be administered by school personnel without appropriate consent forms. If a pupil must have medication during the school day, the following procedure is to be followed:
The school cooperates with the local health officer in measures necessary for the prevention and control of communicable disease in school age children – Education Code, Section 49403(a).
A student who has been absent from school because of a reported communicable disease must have a permit issued by the Public Health Department, a physician, or a nurse before he or she is readmitted to school.
Some students may have severe, life threatening allergies, such as a peanut allergy. While the school will make reasonable efforts to prevent or minimize an allergic student’s contact with allergens, the school does not promise an allergy free-environment.
School personnel attend to accidents involving students on the school grounds or in the classrooms. Any sudden illness is referred to them. An emergency card must be on file in the office with the necessary names of doctors, parent’s emergency numbers and substitute parental guardians. A new card is filed each year for each family. For your child’s well being, REMEMBER to update your Emergency Card immediately with any changes.
The Student Accident Insurance Program is provided for all full time students in archdiocesan schools/parish. This program assists only with medical expenses incurred because of accidental bodily injury sustained by students while attending school, while traveling to or from school or while participating in a school sponsored and supervised activity, including school sponsored sport and extended day programs. This insurance supplements any insurance maintained by the parents.
Parents, whose children are preparing for the reception of First Penance and First Communion, must attend evening meetings and instructions as required by the pastor, so they are better able to help their children prepare for these sacraments.
The student body celebrates the Eucharistic liturgy on the first Friday of each month. Para-liturgies are celebrated on important feast days and in special liturgical seasons of the Church year such as Advent, Lent, and Easter. Each class (3rd Grade and above) has the opportunity to receive the Sacrament of Reconciliation at least once during Advent and Lent.
In order to give students opportunities to experience various styles of prayer and to grow in other facets of their spiritual and communal lives, retreats may be provided during the school year.
A program of Christian Service activities is an integral component of the religion program and serves as an outward expression of the personal commitments of our students and faculty to fulfilling the Christian way of life. Some opportunities allotted to our students are as follows:
Graduation from elementary school is marked by a simple and dignified celebration that gives recognition to the unique value of the Christian education just completed. While these exercises should be scheduled so as not to conflict with high school graduation dates, they cannot take place earlier than five (5) school days before the completion of the school year.
Along with the graduation gowns, appropriate attire should be worn for the occasion: dress shirts and dress pants for boys; dress attire for girls is to be modest and follow free dress guidelines.
A student must be in good academic and conduct standing in order to participate in all graduation activities.
A student may be placed on academic probation if he/she receives any letter grade below a C- or “2” per grade reporting period. At the teacher and principal’s discretion, a student may also be placed on academic probation for the following reasons:
A conference will be required for the student, parent/guardian with the recommending teacher and principal. The student’s presence is required at such conferences. At this conference, the specific problems will be discussed and an agreement will be drawn up that clearly states:
If the requirements of the agreement are not met, the student may be required to get tutoring, attend summer school, or transfer.
The decision to promote a pupil to the next grade or to retain him/her in the present grade is based upon a consideration of the overall welfare of the pupil, i.e., made by carefully weighing academic, emotional, and social factors.
In the event that retention is under consideration, the following guidelines are applied:
The Archdiocese Department of Education selects the testing program for our school. All students participate in the STAR assessment program. STAR assesses reading, mathematics, and early literacy. Grades 5 and 8 are given the (ACRE) Assessment of Catholic Religious Education.
Homework is assigned to reinforce material already taught and to foster habits of independent study. Parents are to check homework assignments daily. If a student habitually has no homework, or parents are in doubt as to whether the child understands his/her work, they should check with the teacher.
Parents are strongly encouraged to review their child’s homework every evening to reinforce the concept of homework as a valuable activity. Though students may not have explicit written assignments for homework, students should understand learning is their responsibility and it is important to read assigned pages, study for tests and quizzes, and verify they understand the day’s lessons and be prepared for the next school day.
Missed assignments will be given to lower grade students upon return. It is the responsibility of Middle School student to check in with their teachers upon return for missed assignment.
When a student fails to complete classroom and homework assignments, he/she must complete it by the next day. Missing homework directly affects work habit grades. Teachers will discuss and post missing homework acceptance policies for parents and students, including detention policies for grades 3-8. Work not completed in an approved period of time may not be accepted and be marked as no credit.
According to Archdiocesan Handbook, the administration and faculty of Our Lady of Lourdes consider the following factors in measuring pupil progress:
Any matter involving a student’s work or behavior must be initially taken up with the teacher.
For Grades TK through 8, report cards are distributed on a trimester basis.
All of the areas concerned with achievement are considered important when determining the grade. Any student participating in any extracurricular activities or competitive games with other schools must maintain a “C” or “2” average in conduct and grades. A grade of F or 1 may bar the player from participation during the current grading period.
The Grading System adhered to at Our Lady of Lourdes is as follows:
The standards-based grading scale for Primary Level (TK-2), Intermediate (Grades 3-5), and Middle School (Grades 6-8) Non-Academic Subjects, Behavior, and Work Habits are:
4 – Thorough understanding of grade-level expectations.
Student consistently demonstrates the skills and understanding of concepts.
3 – Consistent understanding of grade-level expectations.
Student appropriately and typically demonstrates the skills and understanding of concepts..
2 – Partial understanding of grade-level expectation.
Student needs more time to develop the skills and understanding of concepts.
1 – Minimal understanding of grade-level expectation.
Student does not consistently demonstrate the skills and understanding of concepts.
0 – No understanding of grade-level expectation.
Student did not demonstrate the skills and understanding of expected concepts.
Blank fields on Report Cards may indicate areas not yet assessed.
The percentage grading scale for Middle School (Grades 6-8 are):
A = 93 - 100% (4.0 GPA) C+ = 77 - 79% (2.3 GPA)
A- = 90 - 92% (3.7 GPA) C = 73 - 76% (2.0 GPA)
B+ =87 - 89% (3.3 GPA) C- = 70 - 72% (1.7 GPA)
B = 83 - 86% (3.0 GPA) D = 60 - 69% (1.0 GPA)
B- = 80 - 82% (2.7 GPA) F = 59% and below
Skills: √ = Area for improvement + = Area of Strength
Honor Roll is calculated at the end of each trimester for grades 6-8.
The subjects to be counted are: Religion, English, Spelling, Reading, Mathematics, Science, and Social Studies.
Physical Education, Art and Music grades must be a “2” or greater, or “B” or above, depending on the grade scale.
Any student that receives a “D” or “F” or a “1” in any subject is ineligible for Honors.
Recognizes excellence in English Language Arts and Mathematics. Students who exceed grade level expectations will be acknowledged at the end of each trimester.
California Junior Scholarship Federation is a scholarship group open for junior high students (grades 7 and 8). The purpose is to maintain high standards of scholarship to the school and create pride in scholastic achievement. Membership is based on grades, Christian Service and conduct.
The criteria for membership in CJSF is:
Student may lose CJSF qualification through academic dishonesty, suspensions, or other behaviors not in accordance with the excellence expected of awardees.
Field trips are of educational or cultural values and directly related to the curriculum. Each field trip is carefully planned, organized, and managed by the homeroom teacher and includes the following guidelines:
Each year the decision to have a summer program is left to discretion of the school administration.
All information used in the course of activities for or on behalf of the Roman Catholic Archdiocese or Los Angeles or an archdiocesan school, parish, the seminary, a cemetery, or other archdiocesan department or operating unit is an asset of the Archdiocese and or the location, as appropriate. Electronic information and communications require particular safeguards and impose unique responsibilities on all users. The Archdiocese maintains a system of information security to protect its proprietary data. Integral parts of this system are the policies, standards, and procedures designed for users. All users must adhere to these policies, standards, and procedures for the complete system to remain viable.
These policies, standards and procedures apply to all users of technology, whether adult, child or youth, whether they are paid or volunteer staff, clergy or members of religious orders.
These policies, standards, and procedures include, but are not limited to, maintaining data confidentiality, maintaining the confidentiality of data security controls and passwords, and immediately reporting any suspected or actual security violations. The Archdiocese prohibits the use or alteration of the archdiocesan data and/or information technology without proper authorization. All users have an obligation to protect the confidentiality and nondisclosure of proprietary, confidential, and privileged data, as well as personally identifiable information.
Electronic communications systems include, but are not limited to, electronic mail, telecommunications systems including telephone, voice mail, and video, facsimile transmissions, stand-alone or networked computers, intranets, the Internet, and any other communications systems that may be created in the future.
Electronic communications devices include, but are not limited to, regular and mobile telephones (cell phones, smart phones, walkie-talkies), facsimile machines, computers, laptops, electronic notebooks, audio and video equipment, flash drives, memory sticks, iPods, iPads, media players, Blackberries, and other wireless equipment that may be created in the future.
Electronic communications materials include, but are not limited to, DVDs, CDs. laser discs, audio and video-tape, audio and visual recordings, films, microfiche, audio and visual broadcasts, computer operating systems, software programs, electronically stored data and text files, computer applications, emails, text messages, instant messages, and all other downloaded, uploaded, retrieved, opened, saved, forwarded, or otherwise accessed or stored content.
All systems, devices, and materials located on archdiocesan premises, and all work performed on them, are property of the school and parish and the Archdiocese. These systems, devices, and materials are to be used primarily to conduct official school or parish and/or Archdiocese business, not personal business.
With permission from the person in charge of the parish (pastor), principal, or other person in charge of the school or parish, individuals may use systems, devices, and materials, including access to the Internet, for personal business and web exploration outside regular business hours or during breaks. All users are expected to conform to appropriate content management and web surfing guidelines, whether during or outside regular business and school hours.
The Archdiocese, the parish and the school, as applicable, reserve the right to monitor, access, retrieve, read, and disclose all content created, sent, received, or stored on Archdiocesan, parish, and school systems, devices, and materials (including connections made and sites visited) to law enforcement officials or others, without prior notice.
Users of Archdiocese and location electronic communication systems, devices, or materials and users of personal devices and materials on the Premises under circumstances when the Archdiocese and/or the location may become implicated in the use may not:
Personal communication devices (cell phones, tablets, recording devices) in TK - 5th grade are not permitted on campus during school or while in Kids Club. 6th-8th graders who have personal devices must ensure they remain off and in their locker during school hours (field trips are the exception). Use of personal communication devices during the school day will result in disciplinary action, including administrative confiscation of the device including, possible suspension. For the safety and privacy of all students, ALL communication devices are absolutely forbidden in bathrooms. The office will handle any emergency calls. Apple iWatch® and similar devices are considered communication devices and therefore, may not be permitted in the classroom at the discretion of the teacher and/or administration.
Violations of this policy, including breaches of confidentiality or security, may result in suspension of electronic communication privileges, confiscation of any electronic communication device or materials, and disciplinary action up to and including termination of employment, removal from parish or school activities, expulsion from school, canonical review, referral to law enforcement, and other appropriate disciplinary actions.
If a student requires private tutoring or parents wish to have a student tutored in school subjects, the parents are responsible for engaging the tutor and paying all tutoring costs. The school may assist the parents in identifying tutoring resources.
Teachers may not be paid for tutoring students assigned to their classes. With prior permission from the principal, teachers may tutor other students who attend the school and be paid for such tutoring by the parents.
A school may arrange with independent contractors or entities who are not teachers or staff at the school to provide tutoring on a fee basis. Independent entities must have appropriate licenses and agreements for use of the premises and insurance.
All tutors and entities must comply with the procedures and policies of the extended school day program and the Archdiocesan Guidelines for Adults Interacting with Minors at Parish or Parish School Activities or Events.
The mission and purpose of the school is education. Schools do not assume the responsibilities proper to the family and to society. Schools may not assume the responsibility for psychological counseling or therapy because they are not qualified or licensed to provide such counseling or therapy.
Schools may engage in the following activities in addition to providing classroom instruction:
In cases of actual or suspected child abuse or abuse of vulnerable adults, the Archdiocesan Victims’ Assistance Ministry is available as a resource. The Victims’ Assistance Ministry provides outreach and guidance to those suffering from abuse; sponsors a faith-based trauma recovery program; and assists in informing parish, school, archdiocesan and governmental authorities of the allegations of abuse. Referral to the Victim’s Assistance Ministry is not a substitute for mandated reporting of suspected abuse. Such a report must be made in accordance with Archdiocesan policy.
The Our Lady of Lourdes Parish School athletic program is open to 4th – 8th grade students. 3rd graders are permitted to participate in Track and Field.
It is our aim to develop in our students’ character, self-control, fair play, and physical skills through competitive sports. However, where there is a conflict between the academic and physical activities the academic program has priority over the sports program.
Under the direction of the school’s Athletic Director, each team is led by at least one competent adult coach. Being on a sports team does not replace the required physical education time allotment.
Siblings, not involved in the school sports program must be picked up in accordance with the school dismissal policy.
Students are eligible to join school athletic teams providing that the following requirements are met:
Students must maintain a 2.0 minimum overall average with no grades of "F".
Behavior and Work Habits grades must be “2” or greater.
Students must maintain an average of “2” or greater in all subjects, work habits, and behavior.
Any student with a grade lower than “C” or “2” or failure to meet the above requirements may result in temporary probation or removal from a team. Temporary probation will be determined at time of progress report and/or report card issuance. Any student on a temporary probations will remain on probation for one week. After a week, students who improve their grades to meet eligibility requirements are back on the team. Those students that do not, will remain on probation for another week.
Click to access the Admission and Tuition page on the school website
The entire school uniform is available from Dennis Uniform Company located at:
6459 De Soto Ave., Woodland Hills, CA 91367
Phone Number: (818) 887-5378
Students are expected to wear clean, neat, complete uniforms with current school logo every day beginning the first day of school. All uniforms must fit properly. No oversized clothing is allowed. The uniform must be worn to and from school except when students are participating in school-sponsored activities, or are enrolled in the After School Care Program. Only the current school logo is acceptable. Long sleeve undershirts are not permitted as part of the school uniform. Clothing or accessories may not be distracting or take away from classroom learning.
Parents will receive notification when their child is not in compliance with the General Uniform Policies. This notification will be explained on the student Conduct Referral notice sent home that day.
Tank tops, bare midriff, sleeveless tops, tight fitting or baggy fitting clothes.
Student should wear his/her regular uniform shirt, socks and shoes with blue denim skirt, walking length shorts, or long pants. Students who do not want to wear blue denim jeans, are expected to come to school in their regular school uniform.
Denim jeans in colors other than blue, any jeans that are torn or with holes, camouflage, jeggings, or other non-blue denim items.
Parental cooperation is essential for the welfare of the students. If, in the opinion of the administration, parent behavior seriously interferes with the teaching/learning process (including gossip that is detrimental to the student’s/teacher’s reputation), the school may require parents to withdraw their children and sever the relationship with the school.
The staff of Our Lady of Lourdes Parish School commits themselves to seeking restorative measures whenever possible, encouraging students to develop the ability to make appropriate choices. To this end and with these goals in mind, all staff will develop a set of expectations for student conduct, and will make these expectations known to students.
The following disciplinary measures are forbidden:
General Behavior Guidelines
With a commitment to instill in each student awareness and accountability for his/her own actions the following guidelines and consequences have been established:
Three referrals will result in a detention. All referrals affect the student’s overall Work Habit or Behavior report card grade at the end of the trimester in which they were received. Tardies may negatively affect student Work Habit grades. Three referrals is a guideline, as some infractions supersede referral and may lead to an immediate detention, suspension, or expulsion depending on severity of the act.
A student must serve detention upon receiving 3 conduct referrals during a school trimester. Detention notification must be signed by parent/guardian and returned to the school office the next school day. If a student fails to turn in the signed detention notification or fails to serve detention, further consequences will follow.
Detention before or after school hours is considered an appropriate means of discipline. A student shall not be detained in school for disciplinary or other reasons for more than one hour after the close of the school day. Under no circumstances shall a student be detained at school without prior knowledge of the parent or guardian who shall also be informed of the reason, time and duration of the detention.
Students participating in any extracurricular activity (sports, Student Council, Yearbook, etc.) will forfeit the privilege of participating in/attending the next game or meeting if the detention is not served as scheduled.
ALL detention and referrals will affect the students Work Habit or Behavior grade. The third detention or any suspension will result in the conduct grade being lowered at least one grade.
Three detentions for the same offense will result in additional disciplinary action at the discretion of the administration.
Any of the reasons listed for expulsion where mitigating circumstances exist may be adequate cause for suspension of a student. A student may be placed on suspension for severe violation of rules, continued misconduct, or for serious misconduct on or off campus during school related activities.
Students are responsible for all classwork and homework issued on the day(s) of suspension in addition to any other work issued by the teacher or principal.
No student shall be suspended from an elementary school for more than two consecutive weeks. The student will be given an oral or written report of the infraction, and a fair opportunity to present his/her side of the story. The length of any suspension is left to the discretion of the principal.
Notice of suspension must be given to the parents or guardians by telephone or in a conference.
The principal shall schedule a conference with the suspended student’s parents/guardians to discuss matters pertinent to the suspension especially the means by which the parents/guardians and the school can cooperatively encourage the student to improve behavior. The suspended student may be present at the conference.
The principal is required to maintain dated documentation of the facts, and of the parent conference.
In “emergency” situations constituting a clear and present danger to lives, safety or health of students or personnel, suspension may be imposed without prior conference. In this case a note to the parents will follow within 24 hours.
In no case will a teacher on his/her own authority suspend a student.
An in-school suspension is used as a disciplinary measure by the school administration as an alternative to out-of-school suspension. It is a means to help students assume more responsibility for their actions.
The administration shall have the right to suspend a student from school as a consequence for disciplinary violations. The administration shall contact the parents when a pupil is suspended. Suspension will take place after every possible step to correct the student’s behavior has been undertaken.
A student is placed on disciplinary probation upon returning to school after an out-of-school suspension, or at the discretion of the principal.
A student placed on disciplinary probation may not participate in after school sports or any special school activities.
It is the parent’s responsibility to pick up a weekly progress report from the homeroom teacher.
If, after being placed on probation, the student does not show any improvement in behavior, the parents may be asked to withdraw the student from our school.
Reasons for Expulsions are, but not limited to, the following offenses committed by students:
Procedure for Expulsion
Except in cases involving grave offenses, the following steps must be taken:
A written record of the steps leading to expulsion must be kept on file with copies of all communications and reports.
Cases Involving Grave Offenses
In cases involving grave offenses, which may include a violation of criminal law or actions so outrageous as to shock the conscience or behavior of the community, the student is immediately suspended and the initial parent-principal conference is dispensed with.
The procedure involving cases of grave offenses should be followed when the continued presence of the student at school (even for a short period of time) will, in the reasonable judgment of the principal, pose a serious threat to the health and welfare of another student or students, or faculty members.
When immediate suspension is imposed, with probable expulsion, while the case is being investigated, the rules and the consequences of the violation should be clearly explained to the student and parents/guardians.
Time of Expulsion
An expulsion may be made immediately if the reasons are urgent. Only in exceptional cases shall expulsion of an eighth grade student who has been in the school one or more years be allowed.
If an expulsion is to take place during the last quarter of the school year or during the last semester in the case of an eighth grade student, prior approval of the Department of Catholic Schools is required before the expulsion can take effect.
If such action is contemplated, approval shall be obtained before the announcement of the final decision to the parents at the meeting described below.
Reporting of Expulsions
All expulsions even if they occur at the end of the year, are to be reported by telephone to the elementary supervisor at the Department of Catholic Schools within twenty-four hours. The County Office of Education where the school is located may require notification of pupil expulsions.
Right to Make Exceptions
The principal, in consultation with the pastor, retains the right to make exceptions in cases where mitigating circumstances call for a different response than policy suggests.
Circumstances may arise which dictate that a student, at the discretion of the principal, be excluded from school attendance for a period of time. This is a remedy for unusual situations and is not considered suspension. Students may be given tests, etc. outside of school hours so that grades can be reported.
Our Lady of Lourdes Parish School is committed to provide a safe and comfortable learning environment that respects Christian values and is free from harassment, bullying or hazing in any form. Harassment, bullying or hazing of any student by any other student, lay employee, religious, clergy, or school volunteer is prohibited. The school will treat allegations of any such conduct seriously and will review and investigate such allegations in a prompt, confidential and thorough manner.
Substantiated acts of harassment, bullying or hazing by a student will result in disciplinary action up to and including dismissal of the student. Students found to have filed false or frivolous charges will also be subject to disciplinary action up to and including dismissal. For students in grades K-3, this disciplinary action shall depend on the maturity of the students and the circumstances involved. For students in grades 4 through 8, the disciplinary action may include suspension or dismissal.
Student conduct outside of regular school hours, except in the case of school sanctioned or sponsored events, is the primary responsibility of the parent. However, when outside school hours, if the school determines that student conduct at any time has the purpose or effect of unreasonably interfering with an individual’s academic performance or of creating intimidating, hostile, or offensive educational environment, the disciplinary action may include suspension or dismissal.
In all cases of harassment, bullying, and hazing, students are expected to tell the individual or individuals to stop and report the incident immediately to an adult so a report can be made and investigated. Please respect and understand, when notified of an incident the school is following up on the matter, contacting parents or guardians of students involved, but may not discuss the consequences of all parties involved. The administration at Our Lady of Lourdes is committed to discretion and remediation whenever possible.
Harassment occurs when an individual is subjected to treatment or a school environment that is hostile or intimidating based upon a legally protected class, such as race, sex, ethnic origin or religion. It includes, but is not limited to, any or all of the following:
Bullying is a conscious, willful, deliberate activity intended to harm where the perpetrator(s) get pleasure from the targeted child’s pain/and or misery. It can be verbal, physical, and/or relational; have as it’s overlay race, ethnicity, religion, gender (including sexual orientation), physical, or mental ability; includes all forms of hazing and cyberbullying. It can be and often is continuous and repeated over time, but does not have to be. Once is enough to constitute bullying.
These acts may include, but are not limited to
Students may also be involved in cyber bullying, which occurs when they facilitate similar tactics using the Internet, mobile phones or other cyber technology. This can include, but is not limited to:
Hazing is any method of initiation or preinitiation into a student organization or student body or any pastime or amusement engaged in with respect to these organizations which causes, or is likely to cause, bodily danger, physical harm, or personal degradation or disgrace resulting in physical or mental harm, to any student or other person.
Students are responsible for:
All threats by students to inflict serious harm to self or others, or to destroy property, will be taken seriously. Whoever hears or becomes aware of any threat made by a student should immediately report it to the pastor, principal, or a teacher. The principal will notify the police and the Department of Catholic Schools immediately.
The student who has made the threat will be kept in the school office under supervision until the police arrive. The parents/guardians of the student who has made the threat will be notified. Any adult or student who has been identified as the potential victim, or mentioned in writing as a potential victim, will be notified immediately.
The student who has made the threat will be suspended until the investigation by the police at school has been completed. The decision to readmit a student who has made a threat will be made by the principal and pastor on a case-by-case basis.
Practical jokes or offhand comments of a threatening nature will be taken seriously and will be investigated. The police may be notified and these actions may result in suspension or removal of a student from school.
Student's legitimate expectation of privacy in their person and in the personal effects they bring to school must be balanced against the obligation of the school to maintain discipline and to provide a safe environment for the school community. Accordingly, school officials may conduct a search of the student’s person and personal effects based on a reasonable suspicion that the search will disclose evidence that the student is violating or has violated the law or a school rule.
School officials do not need a warrant or a parent’s permission to conduct a search of the student and/or the school’s or a student’s personal property, as long as they have a reasonable suspicion that a law or school rule is being or has been violated.
Students do not own their lockers or other school property. Lockers are made available to the student by the school. The student does have some expectation of privacy in his/her locker from other students. However, a student may not exclude school officials if the school official has a reasonable suspicion that a law or school rule has been violated.
A student has a greater expectation of privacy concerning his or her backpack, purse, clothing and other personal effects. A school official who finds it necessary to conduct a search of a student’s backpack, purse, clothing or personal effects, must have a reasonable suspicion that the student is violating or has violated a law or school rule. The student’s parents should be notified of any such search.
An alert from a trained and certified detector dog is sufficient to allow the school official to have a reasonable suspicion and to conduct a search of the student’s locker, car or his or her personal property and effects. In addition to this policy on searches by the school, every student is subject to the Archdiocesan and school use and privacy policies concerning cell phones and other electronic devices, whether the devices belong to the school or to the student.
If a student refuses to cooperate in a reasonable search of the school or student property (including electronic devices), the student’s parents and/or the police may be called for assistance or referral.
The principal is the final recourse in all-disciplinary situations. The principal retains the right to amend the handbook for just cause and parents/guardians will be given prompt notification if changes are made.
Parental cooperation is a condition of your child’s enrollment in Our Lady of Lourdes. This should be considered at all times.