Health, Safety and Wellbeing Policy

Status:

Ratified

Drafted by:

Governor

Ratified by Governors:

23/3/17

The Governing Body is responsible for establishing and maintaining this policy and for ensuring that it is followed.  The Principal is responsible for implementing the decisions of the Governing Body and for complying with this policy. The policy applies to the Principal and to all staff employed by the Academy.

Statement of Policy

The Academy is committed to providing a safe environment and recognises its responsibility to promote a culture where Health, Safety and Wellbeing issues are discussed in an open and positive way to achieve improved standards and safe methods of work.

Without prejudice to the generality of the above the Academy will ensure, so far as is reasonably practicable, that for all members of the Academy community:

  1. plant, equipment and systems of work are safe and without risks to health.
  2. the handling, storage or transport of articles and substances will be safe and without risk to health.
  3. information, instruction, training and supervision will be provided as necessary, to ensure the health and safety of employees and those who are affected by the work of the Academy.
  4. the site is maintained in a safe condition and without risks to health.
  5. access on and off the site and to all places of work on site are maintained in a condition that is safe and without risks to health.
  6. a working environment is provided that is safe and without risks to health.
  7. there are adequate arrangements for staff welfare at work and the welfare of students and other visitors.

The persons with specific responsibilities for Health, Safety and Wellbeing are identified in Part A of this policy. The arrangements implemented to meet the above requirements are as detailed in Part B of this policy.

Principal Signature

Signature

Date

Chair of Governors Signature

Signature

Date

Contents

Route 39 Academy

Health, Safety and Wellbeing Policy

Statement of Policy

Principal Signature

Chair of Governors Signature

Contents

Part A - Organisation

Role of the GOVERNORS

Role of the PRINCIPAL

HS&W COORDINATOR

All Staff

Accredited HS&W Representative(s)

Tri-annual HS&W Inspection

Volunteer Helpers

Students

Part B – Arrangements

General Arrangements

Accident and Injury Recording/Reporting

Near Miss Incidents

Behaviour Incidents

Asbestos

Contractors On Site

Service Contractors

Building Contractors

Small Scale Building Works

Large Scale Works

Competency

E-Safety

First Aid

Following an Accident

Recording

First Aid Boxes / Materials

Injuries Involving Bleeding

Bodily Fluids

General Maintenance Contracts

Infectious Diseases

Medical Needs

Risk Assessments

Computer Workstation Assessments

Fire

Hazardous Substances

Manual Handling

Manual Handling - Students

Noise

Security

Water Assessment

Workplace

Work at Height

Regular Operations

Specialist Operations

Safeguarding and Child Protection

Academy Trips and Off Site Visits

Transport

Wellbeing

Specific Arrangements – to be reviewed annually

Student Expectations

Specific Arrangements


Part A - Organisation

Role of the GOVERNORS

The Academy governors will ensure that:

  1. the Principal produces an Academy Health Safety and Wellbeing  (HS&W) policy for ratification by the Full Governing Body, but which is overseen and regularly reviewed by the governor responsible for Site and Buildings safety;
  2. risk assessments are undertaken, as appropriate, and a written record of the assessments kept;
  3. sufficient funding is allocated for health, safety and wellbeing e.g. in respect of training, personal protective clothing etc;
  4. safety inspections are undertaken three times per year and following any changes to the site or usage;
  5. a positive culture is established and maintained that promotes the health, safety and wellbeing of all members of our community.

Role of the PRINCIPAL

The Principal, as the day-to-day manager of the site, will ensure that:

  1. an Academy HS&W policy is produced for approval by the governing body and that the policy is regularly reviewed and revised as necessary;
  2. Risk assessments are undertaken, that a written record of the assessments is kept and that the assessments are reviewed regularly and when they are no longer felt to be valid;
  3. Safe systems of work are identified via risk assessment, or to comply with national standards/guidance and are monitored to ensure they are followed and effective;
  4. Information and advice on HS&W is acted upon/circulated to staff and governors. In particular the HS&W Manual is kept in the Academy main office so that it is available to all staff and governors and the Safety News is circulated for the attention of staff and governors, as appropriate;
  5. safety inspections are undertaken three times per year;
  6. an annual report is provided to the Academy governors on the Academy’s HS&W performance and regular reports are provided to the governor responsible for site and buildings;
  7. s/he cooperates with the appropriate authorities in meeting the legal requirements in respect of the monitoring of health and safety practice and procedures;
  8. staff are competent to undertake the tasks required of them and that they have been provided with any necessary training, equipment or other resources to enable tasks to be undertaken safely;
  9. HS&W duties are delegated to the HS&W Coordinator and that duties are clearly defined, the person is competent to carry them out and that sufficient resources are allocated to enable them to be carried out.

HS&W COORDINATOR - Academy Business Manager

The HS&W Coordinator is delegated with specific responsibilities in respect of the management of HS&W and will:

  1. receive all HS&W information sent to the Academy and disseminate the information to staff/governors as necessary;
  2. advise the Principal and Governors on action required to comply with relevant HS&W Legislation;
  3. in consultation with the Principal/Governors, set timescales to ensure work is carried out to meet the requirements of HS&W Legislation;
  4. ensure that full safety inspections occur three times a year.

All Staff

Each member of staff is responsible for the day to day management of Health, Safety and Wellbeing issues within their area. They should:

  1. ensure that HS&W is a top priority when planning activities and organising their work space;
  2. assist the HS&W Coordinator in identifying  risks or hazards and carrying out risk assessments;
  3. take reasonable care for their health and safety at work and that of other persons who might be affected by their acts or omissions at work;
  4. report immediately, or as soon as practicable, any defects noted with plant equipment machinery or the workplace generally to the Principal or HS&W Coordinator;
  5. not misuse anything provided for health and safety purposes;
  6. report any accident, near miss incident, dangerous occurrence or case of ill health arising out of work and cooperate with management in investigating such accidents or incidents;
  7. co-operate in respect of complying with HS&W requirements;
  8. Inform the Principal and HS&W Coordinator immediately should they have any HS&W concerns.
  9. ensure that they inform the site manager or business manager if they will be working alone  at the Academy. Take care to keep external doors secured whilst they are inside. They should leave a mobile phone number with the site manager or business manager and inform them when they leave the building.

NB Staff are advised to ensure that their own vehicle insurance covers them for any use of the vehicle for work purposes. The Academy does not hold insurance to cover use of private vehicles.

Accredited HS&W Representative(s)

During the first two years the Academy is employing HROne to act as the Accredited HS&W Representative.

Tri-annual HS&W Inspection

Three times a year a detailed inspection of the Academy and premises is carried out by the Accredited HS&W Representative and the Academy’s HS&W Co-ordinator.

Pertinent issues are raised with the Principal and, if required, raised with the Governor responsible for site and buildings. Any identified issues considered urgent are attended to immediately by the HS&W Coordinator.

Volunteer Helpers

Have the same duties as those indicated for staff (employees).

Students

Although students are not employed and have no specific responsibilities in legislation, other than the requirement on all persons not to interfere with items provided for HS&W, the Academy expects students to:

  1. follow Academy rules relating to general behaviour;
  2. to take note of and comply with information provided for safety with regard to activities undertaken;
  3. in cases of emergency to remain quiet, listen and follow instructions given by staff;
  4. not to misuse anything provided for HS&W reasons;
  5. Report any HS&W concerns to their coach or directly to the Principal.


Part B – Arrangements

The following arrangements have either been established through risk assessment at Academy level or are national standards.

General Arrangements

Accident and Injury Recording/Reporting

All accidents /injuries (whether they have happened to students, staff or visitors) are to be recorded using the appropriate form in the Academy Accident Book. The Academy Accident Book is held in the Main office, where it is reviewed by the HS&W coordinator and filed. An electronic log of all accidents and injuries is kept.

NB: An accident/incident form is available to note relevant detail where there is likely to be a delay in inputting information.

Near Miss Incidents

For any near miss incident, which is an incident with the potential to have caused injury to a person or damage to a property, an accident form is to be completed. The form will be sent to the HS&W Co-ordinator who will then liaise with the Principal.

Behaviour Incidents

These include violence, bullying behaviour and harassment and will be recorded on the Academy MIS.  Incidents of Racism will be reported to the Devon Children and Young Peoples Services using Form R110.

Asbestos:

At time of ratifying this policy there is no known asbestos in any of the Academy’s buildings.

Contractors On Site

There are two distinct types of contractors who will have access to site. These will be service contractors who regularly work on the site and contractors who come to site on an ‘as and when’ basis. The latter are usually involved with building work.

Service Contractors

Service contractors have regular access to site as specified by a contract. Such contractors’ visits can vary from an annual visit, e.g. to service boilers, check fire extinguishers etc., to those on site daily, e.g. cleaning or catering staff. The service contract specifies what work is expected of them and what they can expect from the Academy.

Their personnel will follow their own safe systems of work but their working methods do take into account how they will impact upon the staff/students/other visitors on site. The Academy will provide details of its safe systems of work to the contractors where relevant and in the case of the cleaning and catering contractors will consult with them over emergency arrangements. A copy of this policy will also be provided to them.

Building Contractors

These are contractors who attend site to undertake building works, which can vary from simply replacing a broken window to remodelling a room, or building a new block. The following is the general risk assessment on these activities that identifies potential hazards and how these will be minimised/eliminated.

Hazards associated with building work relate to personal injury or damage to health caused by:

  1. slips/trips/falls as a result of contamination of surfaces by spillages, trailing leads or unprotected edges;
  2. being hit by falling objects dropped by persons working above head height;
  3. inhalation of smoke/fumes through heating substances or use of same, i.e. paint/varnish/tar etc.
  4. coming into contact with machinery or vehicles.

The above is only a brief outline of the hazards associated with this activity that may occur in areas where staff and students have access. Such hazards are controlled by the arrangements listed below and effective supervision of students.

Small Scale Building Works

This will include day-to-day maintenance work and all work undertaken on site where a pre site meeting has not taken place.

Practice to be followed:

  1. All contractors must report to the Academy main office on their arrival at site and under no circumstances are they to commence work until given approval to do so by the Academy Business Manager.
  2. Before any work is commenced, it is essential that the Academy Business Manager is made aware of:
  1. what work is to be undertaken;
  2. where the work is to be carried out;
  3. an indication of the likely timescale;
  4. what equipment is to be used;
  5. what services are required.
  1. Before work is to commence, the contractors must be advised by the Academy Business Manager or nominated representative:
  1. where they can gain access to services;
  2. what the fire precautions are for the building;
  3. any particular problems with the work, e.g. access may still be required to the area.
  1. The contractors must be issued with a visitors pass and advised that it must be worn at all times whilst on site.
  2. The contractors must be advised who to contact on site if they have a problem.

Large Scale Works

This encompasses all work where a pre site meeting is required - this will apply to temporary accommodation and also the permanent site arrangements. This will involve work where part of the site is completely handed over to the contractors. Such work will come under the requirements of the Construction Design and Management Regulations and the Academy will exercise the duties of the Client as contained therein.

The Academy has a site team, including the Principal. This team will oversee all large scale works during the first years of the Academy. Members of this committee will attend all site meetings that take place. These meetings will identify timescales for work, methodology (e.g. noisy work is to be done whilst the Academy is unoccupied wherever possible), access requirements, emergency access requirements, etc.

Competency

All staff appointed are considered to be competent to perform the tasks they are given. Specifically with regards to Health, Safety and Wellbeing competency as this is viewed as one of the key elements of risk management and is essential in respect of the control of dynamic work situations, e.g. teaching a class of students.

For each post basic competency requirements are included in the job description and in addition aspects of HS&W are covered at induction and as part of on-going training. Staff undertaking particular roles (eg Science) have additional on-going HS&W training and familiarisation needs.

E-Safety

The Academy has a separate policy for E-Safety. The policy indicates there is a whole Academy approach to E-safety and details the ways ICT facilities can and cannot be used by the network’s users.

First Aid

The Academy will ensure the minimum, and try to exceed, basic recommendations for first aiders. The names of nominated members of staff who hold a nationally recognised first aid at work qualification is held in the Academy main office and is publicised to staff, students and visitors.

Following an Accident

In all cases where an accident involves a serious injury, e.g. broken bone, or where there is any doubt about the injury, the injured person is not to be moved, unless in danger, until assessed by the nominated first aider. The appointed person will decide what action is to be taken but where they are in doubt as to the severity of the injury the advice is to obtain immediate medical attention by dialling 999 and asking for an ambulance. In cases involving students, the parent/carer should be contacted as soon as possible, but this should not result in a delay in obtaining medical attention.

For cases involving injuries to students that are less serious, e.g. sprains, strains, cuts etc. parents/carers will be contacted, informed of the situation and advised, where appropriate, to take the student to hospital/GP.

NB If a head injury occurs it is essential that person is monitored and not left alone or unsupervised. A first aider must be called and parents informed.

Recording

Any first aid incident will be recorded as outlined earlier in the policy.

First Aid Boxes / Materials

First aid boxes are kept on site and these only contain approved materials. A list of approved materials is in the HS&W Manual for Schools, pages 1.230. The boxes are available for use by all staff/adult visitors on site. The names of first aiders and location of first aid kits is displayed in each learning area.

Injuries Involving Bleeding

Staff dealing with injuries involving bleeding must wear appropriate protective clothing. Disposable gloves and disposable aprons are provided for this purpose and kept with the first aid box.

Bodily Fluids

The area affected by any spilt bodily fluids will be made out of bounds until cleaned thoroughly.

General Maintenance Contracts

All equipment on site will be maintained in efficient working order to ensure that it is safe to use. Without detracting from the generality of the above the following maintenance arrangements have been made.

  1. Electrical Installation

The fixed electrical installation is tested by maintenance contractors every 5 years as required by the Electricity at Work Legislation. Following this check a certificate is issued to confirm the electrical installation is safe.

  1. Fire Extinguishers

Fire extinguishers are subject to an annual check by a contractor and on a weekly basis the extinguishers are checked by the site staff to ensure that they are in position and that the pins are in place.

  1. Portable Electrical Equipment

Portable electrical equipment is to be visually checked by staff before use and if any defects are noted the item is to be put out of use. In addition the portable electrical equipment is subject to a regular check in line with guidance on the checking of electrical equipment supplemented by local experience. Currently Class 1 (Earthed) items will be tested within 14 months.

  1. PE Equipment

All PE equipment is subject to regular visual inspection, carried out by staff prior to use. If defects are noted, staff will assess whether the equipment can remain in use, or whether it needs to be taken out of use pending repair.

Infectious Diseases

The Academy follows the national guidance produced by the Department of Health, which is summarised on the poster, ‘Guidance on Infection Control in Schools and other Child Care Settings’. Supplemental information on local contacts is contained in the Handbook for Schools on Infectious Diseases kept in the Academy Health and Safety Manual in the office.

Medical Needs

The Academy will try to accommodate students’ medical needs wherever practicable. Risk Assessments and Care Plans will be put in place as required.

Risk Assessments

The Academy risk assessment process is ongoing. It is based on generic information, whether in the form of model risk assessment, model procedures or national standards, which are then checked to ensure they are appropriate to the Academy or amended to make them site specific. This information is then included within point of use texts or schemes of work, or links provided therein to relevant documentation, as appropriate. This is supplemented by dynamic risk assessment which involves competent staff in supervision and problem solving. In all cases staff, students and other visitors may be affected by the activity. The following information is added to expand on the above where there is specific legislation.

Computer Workstation Assessments

Any member of staff who is a ‘user’ as defined by the Display Screen Equipment (DSE) regulations, which lays down specific requirements for workstations incorporating computers etc., must complete a ‘user audit’ (See HS&W Manual for Schools, pages 1.180) for the workstation(s) where they work. A ‘user’ being someone who is habitually employed to work on a computer and does so for more than an hour at a time more or less on a daily basis.

Other workstations incorporating DSE will be assessed to ensure they meet the minimum requirements as contained in the DSE Regulations. (See HS&W Manual for Schools, page 1.175).

If staff have any questions on DSE they should speak to the HS&W Coordinator or Principal if they are unable to resolve it.

Fire

A fire risk assessment has been undertaken in line with the requirements of the Regulatory Reform (Fire Safety) Order and this identified the physical fire precautions in place, the measures to prevent fires starting and the measures to ensure everyone can escape from the building in the event of a fire.

Fire Evacuation Notices take into account the recommendations of the Fire Safety Officer. Fire drills are carried out three times a year, termly, to ensure that all staff and students are familiar with the routine.

 

NB All staff are reminded that in the event of a fire the priority is to raise the alarm and ensure that everyone gets out of the building. Fire extinguishers are provided to aid escape if required but are not otherwise intended to be used.

  1. A displayed fire plan indicates the position of call points, fire exits, detectors etc. This is displayed in the lobby of the Academy, the parish hall and the office.
  2. Fire evacuation notices are displayed in every room (at the main school and parish hall).
  3. Information is kept in the office regarding the maintenance arrangements, e.g. checks on alarms and fire extinguishers.

Hazardous Substances

The requirement to assess hazardous substances either in use or created by Academy operations is a requirement of the Control of Substances Hazardous to Health (COSHH) Regulations. Hazardous substances are those identified as corrosive, irritant, toxic, harmful and any with a Workplace Exposure Limit (WEL), which will include dusts, e.g. pottery, wood etc. and biological hazards.

Whilst in temporary accommodation COSHH assessments are maintained and kept in the Office

If staff have any questions about hazardous substances these should be raised with the HS&W Coordinator or the Principal.

Manual Handling

Manual handling legislation requires that any manual handling operation that is likely to cause a significant injury needs to be assessed. All staff will undertake an element of manual handling but any frequent operations and any involving even occasional movement of awkward or heavy items, those over 10 kgs, must be covered by a written manual handling assessment.

All staff, when considering undertaking any manual handling operation, must ask themselves the question, “Can I move the objects where I need to safely and without risks to health?”. Where staff feel the answer is no, or they are unsure, they must not attempt the operation until they have obtained assistance.

Staff who undertake a significant amount of manual handling will be provided with additional training. Basic information on safe practice is available in the office.

Manual Handling - Students

All students who may need to be lifted or supported are assessed by the Named First Aider.

The need for training will form part of the risk assessment but all staff with a significant involvement will receive basic awareness training, whilst instruction will be given on how to use equipment provided for the students use, e.g. standing frames, wheeled chairs and hoists.

Noise

The noise at work legislation identifies specific noise levels at which specified action is required and also a general duty to reduce noise levels. Whilst in temporary accommodation there are no identified areas with a high level of machinery exceeding these noise levels.

If staff have any questions regarding noise levels they should initially speak to the HS&W Coordinator or the Principal, if unable to resolve it.

Security

The Academy site is continually being assessed against the information contained in the HS&W Manual. If staff have any questions about Security they should initially speak to the HS&W Coordinator  or Principal, if unable to resolve it.

Water Assessment

An assessment will be completed, in the preopening period, of the hot and cold water systems and measures will be introduced to manage the risk of Legionnaires’ disease.

Workplace

An inspection of the workplace, buildings/grounds, will be been undertaken against the requirements of The Workplace (Health, Safety & Welfare) Regulations 1992 as supplemented by the Education (Academy Premise) Regulations. The Academy will then undertake regular inspections, 3 times a year, to proactively identify defects with the workplace.

Work at Height

Work at height legislation identifies work at height as any work where someone or something can fall a distance likely to cause injury. This will include putting up displays if not able to stand on the ground to do so, accessing high level storage if not able to reach and any work where access equipment is needed, e.g. step ladder, ladders, scaffolds. Most staff will therefore undertake an element of work at height and any frequent operations and any involving use of equipment must be covered by a work at height assessment. Within the Academy the following written assessments are actioned.

Regular Operations

A summary of the regular operations undertaken will be produced,  when relevant, which indicates what the work at height is, the frequency with which it is carried out and whether  it is viewed as high, medium or low risk. All staff must make themselves aware of this list and follow the procedures indicated.

Specialist Operations

These are where specific high level access equipment is to be used and where additional information will be required. This will include use of access scaffolding and any specialist ladders.

Safeguarding and Child Protection

The Academy has a separate policy dealing with the Child Protection of children and young people and a designated officer has been appointed. All staff need to be aware of the policy, a copy of which is on the Academy website.

Academy Trips and Off Site Visits

A separate Educational Visits policy covers all aspects of trips and visits.

Transport

  1. Staff who transport students or equipment in their own cars or drive to other venues during the working day must confirm that their insurance policy covers them for this purpose as such cover is not provided.
  2. Staff who transport students or equipment in the Academy minibus or a minibus hired in for the purpose will show evidence that they hold the correct licence and will be provided with familiarisation training.
  3. Transport and drivers are hired in from a reputable source, verified by BABCOCK EVOLVE.
  4. The parent(s)/carer(s) of the students are advised of the venue and time of activity and that their son(s)/daughter(s)/ward(s) are required to be there at that time. Parents who opt to lift share do so at their own risk.

Wellbeing

The wellbeing of staff is seen as an integral part of the Academy’s HS&W responsibilities. The Governing Body and Principal have statutory obligations under a duty of care but also wish to promote an ethos of mutual respect and support across the staff team as a whole.

All staff have the right to a reasonable work life balance and to expect appropriate support or intervention when they experience health or personal difficulties. Staff are encouraged to raise any concerns with the Principal but  can also have access to a confidential counselling service. Sickness absence or health concerns will be dealt with under the Academy’s attendance policy.

The Governing Body endorses the principles set out in the HSE’s Management Standards as a framework to support staff wellbeing.

Specific Arrangements – to be reviewed annually

The specific arrangements for Route 39 Academy will be identified by Risk Assessment for each individual area. This will include the HS&W structure together with the outcome of any risk assessments undertaken and associated safe systems of work.

These individual statements are to be held with the Health, Safety and Welfare Co-ordinator.

The statements need to include the following:

Student Expectations

Expectations of the Students whilst in the area (above and beyond the standard behaviour and conduct expectations for the Academy).

Specific Arrangements

Any specific arrangements relating to the area (above and beyond those covered by this policy) and associated risk assessments.