Double Disc Court (DDC) Players Association
Employer Identification Number (EIN): 81-3453852
Article I Name
The name of the Association shall be the DDC Players Association, hereafter referred to as the DDCPA. The DDCPA is incorporated as a nonprofit corporation in the State of Florida, USA.
Article II Administrative Location
The principal administrative location of the DDCPA shall be 114 Ferndale Drive, Tallahassee, FL 32301. The DDCPA may have other administrative locations either within or outside of Florida as the board of directors may designate or as the business of the DDCPA may require. Most DDCPA administrative tasks conducted by the DDCPA will be electronic using the internet.
Article III Purpose
The purpose for which the DDCPA is organized is to promote the growth of double disc court (hereafter DDC) as a lifetime recreation and a competitive sport on a national and international basis. To achieve this purpose, the DDCPA shall disseminate information about DDC to the membership, media, and general public. In addition, the DDCPA shall further the purposes mentioned by conducting DDC events. Such events shall include, but not be limited to, competitions, demonstrations, and instructional programs. To foster these purposes, the DDCPA will:
A) Teach the sport of DDC.
B) Act as the official representative for DDCPA members and other DDC players to other entities seeking to patronize or gain information on the sport.
C) Foster and conduct international, national, state, regional and area DDC competitions. For competitive play, the following three levels of representation are offered by the DDCPA:
D) Foster and facilitate DDC demonstrations and amateur competitions.
E) Provide information on international, national, state, and area DDC activities.
Article IV Assets
Section 1 In order to maintain funds necessary to carry out the purposes of the DDCPA, the DDCPA shall have the power to receive and hold money or other property for any of the purposes of the DDCPA, from whatever source derived.
Section 2 All funds of the DDCPA will be deposited in a checking and/or savings account determined by the board of directors.
Section 3 All checks drawn against the DDCPA’s account shall be signed by the director or the treasurer or by other such person or persons as the board of directors deem appropriate as set forth in the DDCPA spending policies.
Section 4 Leases and contracts may be signed by the director or treasurer or such other person or persons as the board of directors may authorize.
Section 5 No loans will be contracted on behalf of the DDCPA. No evidences or indebtedness shall be issued in its name unless authorized by a resolution of the board of directors and determined to be in the best interests of the DDCPA.
Section 6 The fiscal year conducting business shall begin of January 1st and end on December 31st.
Article V Membership
Section 1 Qualifications for membership are:
A) A desire to join the DDCPA, and
B) To agree to uphold the bylaws of the DDCPA.
Section 2 The annual dues for new and renewing members are set by the board of directors with input and ratification by the membership.
Section 3 Types and levels of memberships are set by the board of directors with input and ratification by the membership.
Section 4 The DDCPA is a 501(c)(3) nonprofit organization committed to providing an environment that is free from discrimination or harassment in all DDCPA-related activities – including activities focused on education, competition, and marketing. Therefore, the DDCPA prohibits any member of the DDC Players Association or within DDCPA-sanctioned events (including tournament staff/volunteers, competitors, and education staff) from harassing and/or discriminating against any other member of DDCPA/flying disc community because of that person’s race, gender (including sexual harassment), sexual orientation, ethnicity or national origin, ancestry, religion, age, or disabled status.
Article VI The Board of Directors, Elected Directors and Committee Directors
Section 1 The board of directors shall consist of three elected and three appointed directors. The board conducts the regular business of the DDCPA. The order of business conducted by the board will be determined by DDCPA policy. All members of the board will maintain up-to-date memberships.
Section 2 Regular meetings of the board will be held at least quarterly or as decided by the board.
Section 3 A quorum for conducting the business of the board will consist of not less than half of the total board members. Quorums are necessary only for issues that require voting as dictated by DDCPA policy.
Section 4 The elected directors of the DDCPA board of directors will be Executive Director, Treasurer, Competition/Marketing/Education Director. The duties of the elected directors, and order of succession, are set by DDCPA policy.
Section 5 The remaining board of directors will be appointed by the Director and approved by a majority of the board present. These appointed directors of the DDCPA board members will be but not limited to, Secretary, Website Master(s), and Membership Director. The duties of the appointed directors and members at large are set by DDCPA policy, and/or based on the needs of conducting DDCPA business.
Section 6 A board member who does not comply with their assigned responsibilities may be relieved of office by a majority vote at the next board meeting. Appointment of a replacement due to discipline or resignation will be made by the Executive Director with the approval of a majority of the board present.
Article VII Elections
Section 1 Directors will be elected for a term of three (3) years to serve from the time of installation at the start of the fiscal year after the election to the time of installation of the succeeding directors the following term. Directors may succeed themselves.
Section 2 The directors shall hold office until their respective initial terms have expired. Thereafter, each year the membership shall elect a number of directors to the number of directors whose terms have expired, for a full term of three (3) years. Each director shall serve for a term of three (3) years from the date of expiration of the term of the director to whose office he or she succeeds or until the occurrence of one of the events specified in Article VI Section 6 of these bylaws, whichever first occurs. Any director elected to succeed a director who leaves or is removed from office for any reason prior to expiration of his or her term shall serve the balance of that term. Directors may be elected to any regular or special meeting of the directors duly called and held. Directors may serve an unlimited number of successive terms.
Section 3 Nominations will be received in the year of an election no later than the first weekend of October. Nominations that are accepted will then be published through the DDCPA website and DDCPA membership email list. Procedures for nominations will be determined by DDCPA policy.
Section 4 The elections will occur after November 1st and before November 30th. Ballots will be accessible through on-line voting or email voting.
Section 5 Election results will be posted on the DDCPA website or through the DDCPA membership email list after the election, no later than December 15th.
Section 6 After assuming office, all pertinent materials will be turned over to the new Director. The past Director may be asked to advise and provide transitional assistance at the discretion of the Executive Director.
Article VIII Meetings
Section 1 Regular meetings of the board of directors will be determined by the board per Article VI, Section 2.
Section 2 A full membership meeting of the DDCPA shall be held annually at times during the year when large numbers of the DDCPA members are present for either a tournament or other event. Notice of such meetings will be communicated in advance via email and/or on the DDCPA website.
Emergency meetings of the full membership, if required, may be called without prior notice by a 2/3 majority vote of the full board.
Section 3 Not less than 10% of DDCPA members shall constitute a quorum for full membership meetings. A majority vote of the members present shall be required for the adoption of a resolution.
Section 4 Not less than one half of the Directors of the board of directors shall constitute a quorum for the transaction of DDCPA business. Resolutions shall be upon approval by the majority of the quorum present.
Section 5 Votes by proxy and written resolutions adopting particular positions will be accepted at all meetings and will be recorded in the minutes of those meetings.
Section 6 Rules of procedure for meetings shall be determined by the director or person charged by the director with the task of governing the meeting. In the event the foregoing procedure fails at any point, the DDCPA shall be governed by “Roberts Rules of Order Newly Revised.”
Article IX Amendments
These bylaws may be amended or revised by an affirmative vote of the majority of the Board. Proposed amendments and revisions will be provided to board members with sufficient advance to allow for review.
Article X Termination and Suspension of Membership
Section 1 Causes of Termination: A membership shall terminate on occurrence of any of the following events:
A) Resignation of a member, on reasonable notice to the DDCPA Board of Directors;
B) Expiration of the period of membership, unless the membership is renewed on the renewal terms fixed by the board;
C) Failure of a member to pay dues, fees, or assessments as set by the board within 2 months after they become due and payable;
D) Expulsion of the member under Article X Section 3 of these bylaws, based on the good faith determination by the board, or a committee or person authorized by the board to make such a determination, that the member has failed in a material and serious degree to observe the rules of conduct of the organization, or has engaged in conduct materially and seriously prejudicial to the purposes and interests of the organization.
Section 2 Suspension of Membership: A member may be suspended, under Article X Section 3 of these bylaws, based on the good faith determination by the board, or a committee or person authorized by the board to make such a determination, that the member has failed in a material and serious degree to observe the organization’s rules of conduct, or has engaged in conduct materially and seriously prejudicial to the purposes and interests of the organization.
Section 3 Procedure for Expulsion or Suspension: If grounds appear to exist for expulsion or suspension of a member under Article X Section 1 and Section 2 of these bylaws, the procedure set forth below shall be
A) The member shall be given 15 days prior notice of the proposed expulsion or suspension and the reasons for the proposed expulsion or suspension. Notice shall be given by any method reasonably calculated to provide actual notice. Notice by email should receive a confirmation receipt of having been received and read by the recipient.
B) The member shall be given an opportunity to be heard, either orally or in writing, at least five days before the effective date of the proposed expulsion. The hearing shall be held, or the written statement considered, by the board or by a committee or person authorized by the board to determine whether the expulsion or suspension should take place.
C) The board, committee, or person shall decide whether or not the member should be expelled, suspended, or sanctioned in some other way. The decision of the board, committee or person shall be final.
D) Any action challenging an expulsion, suspension, or termination of membership, including any claims alleging defective notice, must be commenced within one year after the date of the expulsion, suspension, or termination.
Article XI Dissolution
Should the DDCPA be dissolved, all material possessions of the organization shall be distributed to a nonprofit fund, foundation or corporation meeting the requirements for exemption provided by the Florida Revenue and Taxation Code, and which has established its tax-exempt status under Section 501(c)(3) of the Internal Revenue Code of 1986, (or corresponding provisions of any later federal tax laws).